Brother Intellifax 770 Home Office Fax Machine Owners Manual
Have a look at the manual Brother Intellifax 770 Home Office Fax Machine Owners Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 331 Brother manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
21INITIAL SETUP 2Press or to select VOL AMPLIFY:OFF? if none of the users are hearing-impaired and go to Step 4ÑORÑIf some or all of the users are hearing-impaired, select VOL AMPLIFY:ON?. SELECT & SET PERMANENT? 3Press or to select PERMANENT? if all the users are hearing- impairedÑORÑSelect TEMPORARY? if only some of the users are hearing-impaired. 4Press Set. 5Press Stop to exit. Setting the Speaker Volume You can adjust the speaker volume when your fax machine is onhook (after you pressed Hook), by selecting a speaker volume level. Press or to adjust the volume level. The display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again. Setting the Ring Volume You can adjust the ring volume when your fax machine is idle. You can select a ring volume level or press until the ring is off. Press or to adjust the volume level. With each key press, the fax machine rings so you can hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again. Memory Storage In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE, SET AUTO DIAL and REMOTE FAX OPT plus the COVERPG SETUP and COVERPAGE MSG (from SETUP SEND) functions are stored permanently. You may have to reset the date and time.
Basic Receiving Operations Select Answer Mode MANUALÑYou must answer all calls yourself. If you hear fax tones, press Start to begin receiving the fax, then hang up. You can use this mode with Distinctive Ringing. FAX ONLYÑThe fax machine automatically answers every call as a fax call. You cannot receive a voice call, but you can dial out and make a voice call. FAX/TELÑThe fax machine automatically answers every call. If the call is a fax, it prints the fax. If the call is not a fax, it signals you with a double ring (ring-ring), different from the phone company ringing, to alert you to pick up the call. If you select this setting, youÕll need to set the Ring Delay and F/T Ring Time features (on the following pages). If you have extension phones on the same line as the fax machine, set Ring Delay to 4. TA DÑThis is the only setting in which you can use an external answering machine. Your telephone answering device is connected to your FAX, and answers every call. Once the TAD answers, the FAX listens for fax tones. If it detects fax tones, it prints the fax. The TAD setting works only with an external telephone answering device (TAD); it does not work with telephone company voice mail. Ring Delay and F/T Ring Time do not work in this setting. 09/06 15:25 FAX Current Answer Mode See Distinctive Ring p. 27 See For FAX/TEL Mode Only p. 26 5 Setup Receive 22
23SETUP RECEIVE To select or change your Answer Mode 1Press Mode. The screen displays your current selection. FAX ONLY FAX/TEL TAD:ANSWER MACH. MANUAL 2Continue to press Mode until your new selection appears. After 2 seconds, the screen returns to the date and time display, along with your new Answer Mode setting. If youÕre changing Answer Mode while in another operation, the screen returns to the current operation display. Setting Ring Delay The Ring Delay setting determines the number of times the fax machine rings before it answers. If you have extension phones on the same line as the fax machine, keep the Ring Delay default setting of 4. 1Press Function, 2, 1. 2Press or to select how many times the line rings before the fax machine answers (00 Ð 04) and press Set. If you select 00, the line doesnÕt ring at all. 3Press Stop to exit. Setting F/T Ring Time You need to determine how long the fax machine will notify you with its special double ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the fax machine rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double ring. However, you can answer the call on any phone on the same line as the fax machine. 1Press Function, 2, 2. 2Press or to select how long the fax machine will ring to alert you that you have a voice call and press Set. RING TIME:20 SEC 3Press Stop to exit. See Easy Receive p. 24 and Operation from Extension Telephone p. 26 and For FAX/TEL Mode Only p. 26
24CHAPTER FIVE Now, when a call comes in and the machine is set to FAX/TEL Mode, all phones on this line will ring the number of times you selected in Ring Delay. You can let the fax machine pick up and detect if itÕs a fax or voice call. If itÕs a fax call, the machine prints the fax. If itÕs a voice call, the machine signals you with a double ring for the length of time you selected in F/T Ring Time. Even if the caller hangs up during the double ringing, the fax machine continues for the set time. Easy Receive When you use this feature, you donÕt have to press Start when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVE on the fax screen or when you hear ÒchirpsÓ through the handset of an extension phone connected to another wall jack, just replace the handset, and your machine does the rest. Selecting ON allows the fax machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting SEMI lets the machine receive the call only if youÕve answered it at the fax machine. Selecting OFF means youÕll have to activate the fax machine yourself, by pressing Start or by pressing 5 1 if you are not at your machine. If youÕve set the feature to ON, but your fax machine doesnÕt automatically connect a fax call when you lift an external or extension phone handset, press the Fax Receive code 5 1. At the fax machine, lift the handset and press Start. 1Press Function, 2, 3. 2Use or to select ON, SEMI or OFF and press Set. 3Press Stop to exit. Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your fax machine. If you choose AUTO, your machine chooses the level of reduction for you. 1Press Function, 2, 5. 5.REDUCTION See Operation from Extension Telephone p. 26 and For FAX/TEL Mode Only p. 26
25SETUP RECEIVE 2Use or to select the reduction ratio you want (AUTO, 93%, 87% or 75%) and press Set. Choose 100% if you dont want a reduction. 3Press Stop to exit. Recommended Reductions If your paper is letter size (8.5 x 11), and the incoming fax is letter size, select 93% A4, select 87% legal size, select 75%. If your paper is A4 (8.2 x 11.6), and the incoming fax is letter size, select 100% A4, select 93% If your paper is legal size (8.5 x 14), and the incoming fax is letter size, select 100% A4, select 100% legal size, select 93%. Setting Paper Size You can use three sizes of paper for printing your faxesÑletter, legal and A4. When you change the kind of paper you have loaded in the fax machine, you will need to change the setting for paper size, so your machine will know how to fit the incoming fax on the page. You can also select the level of page reduction to fit on the paper in your machine. 1Press Function, 2, 6. 6.PAPER 2Use or to select LETTER, LEGAL or A4 and press Set. 1.YES 2.NO CHANGE REDUCTION 3Press 1 if you want to change the reduction settingÑORÑPress 2 to go to Step 5. 4Use or to select AUTO, 100%, 93%, 87% or 75% and press Set. 5Press Stop to exit.
26CHAPTER FIVE Advanced Receiving Operations Operation from External or Extension Telephone If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your fax machine take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the fax machine starts to receive a fax. If the fax machine answers a voice call and double-rings for you to take over, use the Telephone Answer Code 5 1 to take the call at an extension phone. If you answer a call, and no one is on the line, assume youÕre receiving a fax. At the fax machine phone, press Start, then hang up. At an extension phone, press 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected (the screen displays RECEIVE) before you hang up. (Your caller will have to press Start to send the fax.) For FAX/TEL Mode Only When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time (double ringing) to alert you to a voice call. If youÕre at the fax machine, you can lift the handset to answer. If youÕre at an extension phone, youÕll need to lift the handset during the F/T Ring Time and press 5 1 between the double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the fax machine by pressing 5 1. Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1. The preset Telephone Answer Code is 5 1. If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code from 5 1 to and the Telephone Answer Code from 5 1 to 9 9 9. See Setting F/T Ring Time p. 23See Easy Receive p. 24
27SETUP RECEIVE To change Remote Codes 1Press Function, 2, 4. 2Press or to select ON (or OFF) and press Set. REMOTE ACT.:ON? 3If you want to, enter a new Fax Receive Code, then press Set. FAX RECEIVE:*51 4If you want to, enter a new Telephone Answer Code, then press Set. TEL ANSWER:#51 5Press Stop to exit. Printing a Fax in Memory (For FAX 770 Only) If you have Fax Storage ON for remote retrieval, you can still print a fax in the memory when you are at your machine: 1Press Function, 8, 4. 2Press Start. 3Press Stop. Polling Polling is the process of retrieving faxes from another fax machine. You can use your fax machine to ÒpollÓ other machines, or you can have someone poll your machine. All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someoneÕs fax machine to receive a fax, you pay for the call. For more information call our fax-back system 1-800-521-2846 (USA), 1-800-681-9838 (From within Canada) and request Document #: 21700. Some fax machines do not respond to the polling function. Distinctive Ring This fax machine feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for your fax machine. See Turning on Fax Storage in Remote Fax Options See Canceling a Scheduled Job p. 37
28CHAPTER FIVE Your fax machine has a Distinctive Ring function, allowing you to dedicate one phone number just for receiving faxes. YouÕll need to follow the directions below to ÒregisterÓ the new Distinctive Ring pattern, that was assigned by the Telephone Company, so your fax machine can recognize its incoming calls. You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function. You can register only one Distinctive Ring pattern with the fax machine. Some ringing patterns cannot be registered. nThe fax machine will answer only calls to its registered number. nTo have your TAD answer only the main number, the fax machine must be in Manual Mode. nIn FAX/TEL or FAX ONLY mode, the fax machine will answer all numbers on the phone line. Registering the Distinctive Ring Pattern 1Disconnect the fax machine from any TAD or telephone company voice mail. 2Set the fax machine to MANUAL mode. 3Press Function, 0, 1. 4Press or to select DISTINCTIVE:SET? and press Set. 5Press or to select the prestored ring pattern you want to assign and press Set. (You will hear each pattern as you scroll through the four patterns.) Be sure to choose the pattern assigned by the Telephone Company. Ring Pattern 1 2 3 4Rings long - long short - long - short short - short - long very long (normal pattern) 6Press Stop to exit.
29SETUP RECEIVE Once youÕve registered the Distinctive Ring pattern in your fax machine, you can turn this feature ON (or OFF), by following Steps 1 to 4 on the previous page. Caller ID The Caller ID feature of this fax machine lets you use the Caller ID subscriber service offered by many local phone companies. After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory. nYou will see the first 16 characters of the number or name. nOUT-OF-AREA display means call originates outside your Caller ID service area. nPRIVATE CALL display means the caller has intentionally blocked transmission of information. nCALL PICKUP display remains on screen when no Caller ID information was transmitted. If both the name and number are received, the screen displays only the name. You can print a list of Caller ID information received by your fax machine. Caller ID service varies with different carriers. Call your local phone company to determine what kind of service is available in your area. Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your fax machine. 1Press Function, 0, 2. 2Press or to select DISPLAY #? and press Set. The screen displays the ID of the most recent call. If the name was not received, it will not be displayed. 3Press or to scroll through the Caller ID memory and select the Caller ID you want to view and press Set. The screen shows the callerÕs name and number and the date and time of the call. 4Press or to return to the Caller ID listingÑORÑPress Stop to exit. See Printing Caller ID List p. 30
30CHAPTER FIVE Printing Caller ID List 1Press Function, 0, 2. 2Press or to select PRINT REPORT? and press Set. 3Press Start. Call Waiting Caller ID The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID service offered by many local telephone companies. This feature displays the telephone number (or name, if available) of Call Waiting callers on your fax machineÕs screen. 1To answer a Call Waiting signal while youÕre talking on the phone, ask the other party if you can put them on Hold to catch the other call. The screen displays the Caller ID. 2Press Speed Dial to switch to the second call. 3To switch back to the first call, press Speed Dial again. Either caller can hang up at any time. However, if you hang up you will disconnect both callers. Copy Functions Your fax machine cannot scan anything closer than one-eighth inch from the edge of the paper. The default resolution for a single copy is Super Fine. Set the resolution to PHOTO for photographs. 1Place document face down in the feeder. 2Press Copy. (Wait 5 seconds or press Copy for faster response.) To cancel, press Stop. Do NOT pull on the paper while copying is in progress.