Brother Intellifax 770 Home Office Fax Machine Owners Manual

							11LOCATION AND  CONNECTIONS
Connections
The external TAD must be plugged into the left side of the fax machine, into
the jack labeled EXT. Your fax machine cannot work properly if you plug
the TAD into a wall jack.
1Plug the telephone line cord from the wall jack into the left side of the
fax machine, in the jack labeled LINE.
2Plug the telephone line cord from your TAD into the left side of the
fax machine, in the jack labeled EXT. (Make sure this cord is connected
to the TAD at the TADÕs telephone line jack (not to telephone set jack).)
3Set your external TAD to four rings or less. (The fax machineÕs Ring
Delay setting does not apply).
4Record the outgoing message (see below).
5Set the TAD to answer calls.
6Set the Answer Mode to TAD:ANSWER MACH.
Outgoing Message (OGM)
Timing is important in recording this message. The message sets up the
ways to handle both manual and automatic fax reception.
1Record 5 seconds of silence at the beginning of your message. (This
allows your fax machine time to listen for the fax CNG tones of
automatic transmissions before they stop.)
2Limit your speaking to 20 seconds.
3End your 20-second message by giving your Fax Receive Code for
people sending manual faxes. For example:
ÒAfter the beep, leave a message or send a fax by pressing 
 5 1 and
Start.Ó
Connecting an External Telephone
Your fax machine is equipped with a handset that you can use as a regular
phone. However, you can also connect a separate telephone (or telephone
answering device) directly to your fax machine.
Connect the modular plug on the telephoneÕs line cord to the jack labeled
EXT. on the left side of the fax machine.
Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN
USE, and, if the fax machine handset is lifted, an alarm sounds. To
disconnect the call and switch to the fax machine, press 
Hook. 
						

							User-Friendly Programming
We have designed your fax machine with on-screen programming and a
Help key.  User-friendly programming helps you take full advantage of all
the functions your fax machine has to offer.
Since your fax programming is done on the LCD, we created step-by-step
on-screen prompts to help you program your fax machine.  All you need to
do is follow the prompts as they guide you through the function menu
selections and programming options and settings.
Function Mode
You can access the function mode by pressing Function. When you enter the
function mode, your fax machine displays a list of main menu options from
which you can choose.  These options appear one after the other on the display.
Select an option by pressing 
Set when the option appears on the screen.
You can ÒscrollÓ more quickly through options by pressing 
. When the
screen displays your selection, press 
Set. (Use  to scroll backward if you
passed your choice or to save key strokes. Both arrow keys show all options,
in the opposite order.)
Before you press 
Set after entering information in a field using the dial pad,
you can correct a mistake. Use 
 to back up and then type over the
incorrect characters.
When you finish a function, the screen displays ACCEPTED.
If you want to exit the Function Mode, press Stop.
See
 Using This
Manual
p. 1
3
On-Screen
Programming
12 
						

							13ON-SCREEN PROGRAMMING
Alternating Displays
When you see alternating displays, the LCD sometimes alternates between
the currently selected option, and a help message giving brief instructions
about how to proceed.  The display youÕll probably see most often is shown
below, showing you, when you place a document in the feeder, that you can
dial a number and send a fax, or you can make a copy.
FAX: NO. & START
COPY: PRESS COPY
Function Selection Table
If you have a basic understanding of how to program your fax machine, you
can perform most of the programming settings without the OwnerÕs Manual.
To help you understand the function selections, options, and settings that
are found in your fax programs, use the Function Selection Table below.
1. INITIAL SETUP
Function Description Factory Set More Info
1. DATE/TIMEEnter date and time for LCD 2000 1/1 00:00 pp. 16
 display and to print on
transmissions.
2. STATION IDProgram name, fax number and Ñ p. 16, 17
telephone number to appear on
each transmitted page.
3. BEEPERAdjust volume level of beeper. LOW p. 19
4. VOLUME AMPLIFYFor the hearing-impaired, you OFF p. 20
can set the volume to
AMPLIFY:ON, or either a
permanent or temporary basis.
5. TONE/PULSESelects dialing mode. TONE p. 17
(For Canada Only) 
						

							14CHAPTER THREE
4. CANCEL JOB
Function Description Factory Set More Info
Cancel a delayed fax or polling job. p. 37
3. SETUP SEND
Function Description Factory Set More Info
1. COVERPG  SETUPAutomatically sends a cover page O F F p. 38
you program.
2. COVERPAGE  MSGProgram customized message for Ñ p. 38
fax cover page.
3. CONTRASTChange lightness or darkness of a AUTO p. 34
fax you are sending.
4. RESOLUTIONAllows you to change resolutions STANDARD p. 34
page by page.
5. OVERSEAS  MODEAdjusts for sometimes difficult O F F p. 35
overseas transmissions
6. CALL  RESERVEYou can send a fax, then speak. O F F p. 38
7. DELAYED  FAXSend documents later. Ñ p. 36
8. POLLED  TXSets up your fax machine with a O F F p. 37
document to be retrieved by
another fax machine. 6. PAPERSelects size of paper for fax receiving. LETTER p. 25
7. POLLING RXSets up your fax machine to poll O F F p. 27
another fax machine.
8. MF LINKFax Receive Only/PC Primary/PC PC Primary p. 60
(only available if you Receive Only.
have purchased Multi-
Function Link option)
2. SETUP RECEIVE
Function Description Factory Set More Info
1. RING DELAYNumber of rings before faxRING DELAY: 04 p. 23
machine answers in FAX/TEL or
FAX mode.
2. F/T RING TIMESets the time for Òdouble ringÓ in 20 pp. 23, 24
FAX/TEL mode.
3. EASY RECEIVEReceive fax messages without O N p. 24
pressing the Start key.
4. REMOTE CODEEnter code to activate or deactivate ON (
51, #51) pp. 26, 27
machine from a remote location.
5. REDUCTIONReduces size of image. AUTO pp. 24, 25 
						

							15ON-SCREEN PROGRAMMING
8. REMOTE FAX OPT (For FAX 770 Only)
Function Description Factory Set More Info
1. FAX  FWD/PAGINGSet fax machine to forward O F F p. R-3
fax/messageÐÐORÐÐto call your
pager.
2. FAX  STORAGEStore incoming fax in memory for O F F p. R-3
remote retrieval.
3. REMOTE  ACCESSSet code for retrieving faxes. 159
p. R-3
4. PRINT  FAXPrint incoming faxes stored in the Ñ p. 27
memory.
7. PRINT REPORTS
Function Description Factory Set More Info
1. XMIT REPORTO F F pp. 45Ð46
2. ACT.REPORTINTERVAL: OFFpp. 45Ð46
3. ALL  DIALPrint lists and reports of activity. Ñpp. 45Ð46
4. TEL. INDEX(Details in Chapter 9) Ñ p. 45
5. USER SETTINGSÑ pp. 45Ð46
6. MEMORY STATUSÑ pp. 45Ð46
6. SET AUTO DIAL
Function Description Factory Set More Info
1. ONE-TOUCH DIALDial numbers stored in memory Ñ p. 39
by pressing only one key.
2. SPEED-DIALDial numbers stored in memory Ñ p. 41
by pressing only three keys.
3. SETUP GROUPSSet up a Group number for Ñ p. 42
broadcasting.
0. TEL SERVICE
Function Description Factory Set More Info
1. DISTINCTIVEUse with phone company distinctive O F Fpp. 27Ð29
ringing service to register the ring
pattern with fax machine.
2. CALLER IDView or print a list of the last 30 Ñ pp. 29Ð30
Caller IDs stored in memory.
5. INTERRUPT
Function Description Factory Set More Info
Send a fax now, even if you have the p. 37
machine set to send a fax later, or if
you have it set for Polling. 
						

							Getting Started
After you have assembled your machine using the Brother StartCard,
continue the initial setup by programming the rest of the initial settings.
Setting Date and Time
Your fax machine displays the date and time, and prints it on every fax you
send.
In the event of a power failure, the fax machine maintains date and time
information for up to two hours. All other settings remain unaffected.
1Press Function, 1, 1.
ENTER YEAR:XX
2Enter the last two digits of the year and press Set.
ENTER MONTH:XX
3Enter two digits for the month and press Set. (For example, enter 09 for
September, or 10 for October)
ENTER DAY:XX
4Enter two digits for the day and press Set. (For example, 06)
ENTER TIME:XX:XX
5Enter the time in 24-hour format and press Set. (For example, enter
15:25 for 3:25 PM)
6Press Stop. The screen now displays the date and time you set, and
displays it whenever the fax machine is standing by.
Setting Station ID
You can store your name, fax number, and telephone number to be printed
on all fax pages.
1Press Function, 1, 2.
FAX:
4
Initial Setup
16 
						

							17INITIAL SETUP
2Enter your fax number (up to 20 digits) and press Set.
TEL:
3Enter your telephone number (up to 20 digits) and press Set. If your
telephone number and fax number are the same, enter the same number
again. The screen displays your entry.
NAME:
4Use the dial pad to enter your name (up to 20 characters) and press Set.
(You can use the chart on next page to help you enter letters.)
5Press Stop. The screen returns to the date and time.
Setting Dialing Mode (Tone/Pulse) (For Canada Only)
Your fax machine comes set to accommodate tone (multi-frequency) dialing
service. If you have pulse (rotary) dialing service, you need to change the
dialing mode.
1Press Function, 1, 5.
DIALING:TONE?
DIALING:PULSE?
2Use  or  to select TONE or PULSE and press Set.
3Press Stop to exit.
Details for Entering Text
When you are setting certain functions, such as the Station ID, you may
need to enter text into the fax machine. Most keys on the dial pad have three
or four letters printed above them. The keys for 0, # and 
 donÕt have
printed letters because they are used for special characters.
By pressing the appropriate number on the dial pad the correct number of
times, you can access the character you want. 
						

							18CHAPTER FOUR
Press Key one time two times three times four times
   
2ABC
   
3DE F
   
4GH I
   
5JKL
   
6MN O
   
7PQRS
   
8TUV
   
9WX Y Z
Inserting spaces
If you want to enter a blank space, press  twice.
Making corrections
If you entered a letter incorrectly and want to change it, press  to move
the cursor after the last correct letter. Then press 
Stop; the letters above and
to the right of the cursor are deleted.  Re-enter the correct text and/or digits.
You can also back up and type over incorrect letters.
Repeating letters
If you need to enter a character assigned to the same key as the previous
character, press 
 to move the cursor to the right.
Special characters and symbols
Press  for (space) ! Ò # $ % & Õ ( ) 
* + , - . /
Press  #  for : ; < = > ? @ [ ] ^ _
Press  ¯  for ƒ Ë é æ ë ‚ è … 0 
						

							19INITIAL SETUP
NOTICE
The Telephone Consumer Protection Act of 1991 makes it
unlawful for any person to use a computer or electronic device
to send any message via a telephone fax machine unless such
messages clearly contain, in a margin at the top or bottom of
each transmitted page, or on the first page of the transmission,
the date and time it is sent and an identification of the business
or other entity or other individual sending the message and the
telephone number of the sending machines or such business,
other entity or individual.
In order to program this information into your fax machine, you
should complete the steps described on page 16 and 17.
nThe telephone number you enter is used only for Call Back Message
and Cover Page features.
nIf you do not enter a fax number, no additional information can be
entered.
nTo enter a space, press  once between numbers and twice between
characters.
nIf your Station ID has already been programmed, the screen prompts
Ò1Ó to make a change, or Ò2Ó to exit without changing.
Setting Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.
When the beeper is set to LOW or HIGH, the fax machine beeps every time
you press a key or make an error, and at the end of fax sending or receiving.
1Press Function, 1, 3.
2Press  or  to select your setting and press Set.
3Press Stop to exit. 
						

							20CHAPTER FOUR
Setting the Handset Volume
Before you begin to use the fax machine, you must decide if you need to set
the handset volume to AMPLIFY:ON for a user who is hearing-impaired.
The AMPLIFY volume level complies with FCC standards.
VOLUME AMPLIFY: OFF
This default setting is appropriate if none of the users are hearing-impaired.
During a conversation, users can press 
 or  on the control panel to
adjust the volume. When the handset is replaced, the handset volume remain
until you change it again.
VOLUME AMPLIFY: ONÐTEMPORARY
This setting is appropriate if some of the users are hearing-impaired. During
a conversation, users can press 
 or  on the control panel to adjust
the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the
handset volume will returns to the default setting of LOW.
VOL AMPLIFY:ONÐPERMANENT
Choose VOL AMPLIFY:ONÐPERMANENT if all of the users are hearing-
impaired. During a conversation, users can press 
 or  on the control
panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset
is replaced, the handset volume returns to the default setting of AMPLIFY.
When you press  or  on the control panel to adjust the volume, the
display shows the setting you are choosing. Each key press changes the
volume to the next setting.
It is important that you do not choose PERMANENT unless all users
are hearing-impaired. Otherwise, the default setting of AMPLIFY may
damage the hearing of some users.
Setting Volume  Amplify
Please carefully read ÒSetting the Handset VolumeÓ before you do the
following steps:
1Press Function, 1, 4.
SELECT  & SET
VOL AMPLIFY:OFF?