Brother Hl 4200cn User Manual

							LOADING PAPER AND USABLE PAPER TYPES   3 - 13
Changing the Paper Size from A5
Follow the steps below to remove the A5 spacer, and then load a different paper size into the paper tray.
Load paper into the optional Tray Module the same way.
1Gently pull out the paper tray until it stops.
2Hold the tray with both hands as you lift the front 
slightly and pull it completely out of the printer.
Place the paper tray on a flat surface.
3Move the side guides to their outermost positions 
and remove the paper from the tray.
 
						

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4Grip the A5 spacer as you gently lift it up while 
pulling it forward and removing it from its position 
next to the paper guide.
5Insert the A5 spacer into its storage slot in the paper 
tray.
6Gently lift the end paper guide to move it, and insert 
the pins at the bottom of the guide in the holes 
(indicated by the   mark) corresponding to the 
paper size that you want to load. 
Make sure that the end guide is properly inserted 
into the holes for the paper size.
If the end paper guide is not inserted properly into 
the hole it could prevent automatic paper size 
detection. If this occurs, move the end paper guide 
all the way to its outermost position again, and then 
realign it with the appropriate paper size mark.
7Align the four corners of the paper stack and insert 
the paper (print side up) under the tab.
■Do not use paper that is folded, creased, or 
warped.
■Make sure that all the paper is under the tab.
■Do not overload the paper tray.
 
						

							LOADING PAPER AND USABLE PAPER TYPES   3 - 15
8Align the side guides with the edges of the paper.
Pushing the paper guides too hard against the 
edges of the paper stack can cause a paper jam. 
However, if the paper guides are too loose, the 
paper may twist as it feeds through the printer.
9Hold the paper tray with both hands as you align it 
with the opening in the printer and gently place it in 
the printer.
10Push the paper tray completely back into the printer.
Do not use excessive force on the paper tray. Doing 
so could cause damage to the paper tray or the 
inside of the printer.
There is an indicator next to the paper tray that tells 
you how much paper remains in the tray. Use this 
meter as a guide for refilling the paper tray.
 
						

							3 - 16   LOADING PAPER AND USABLE PAPER TYPES
11When printing on A4 or Letter size paper, lift the 
stopper on the top cover. 
Load Paper into the Multi-purpose Tray
Follow the steps below to load paper into the multi-purpose tray.
To avoid paper jams, do not load paper of different sizes into the multi-purpose tray at the same time 
and do not refill the tray before it is empty.
1If closed, open the MP tray.
To avoid damage to the MP tray, do not use 
excessive force or place heavy objects on the tray.
2Adjust the paper guide to the mark for the size that 
you are about to use.
When printing on long paper, pull out the MP tray 
extension. Printing long paper with the MP tray 
extension retracted can cause the paper to fall off or 
prevent it from feeding.
 
						

							LOADING PAPER AND USABLE PAPER TYPES   3 - 17
3All stacks of print media, plain paper, 
transparencies, label sheets, and envelopes, need 
to be fanned before loading so there is air between 
the sheets.
Fanning the stack helps prevent paper jams.
■Fan all media before loading.
■If the paper is poorly cut and the edges are not 
clean, remove the unsuitable sheets before 
loading the paper stack.
4Align the four corners of the paper stack and insert 
it (print side down) until it lightly touches the feeding 
slot.
■Do not use paper that is folded, creased, or 
warped.
■Do not overload the paper tray.
■When printing on sheets longer than Legal 
paper (356 mm (14 in.)), load the sheets one at 
a time. Moisture can cause the sheets to stick 
together, causing more than one sheet to go 
through at one time, which can result in 
malfunction or damage to the printer. When 
feeding long paper, support each sheet with 
your hands to ensure proper feeding.
5When loading paper, carefully align the paper 
guides with the edges of the paper so that there is a 
small gap between the paper stack and the guides. 
Pushing the paper guides too hard against the edge 
of the paper stack can curl the paper and cause 
paper jams. 
Load the paper so that it is straight in the paper tray.
If the paper is not loaded correctly, the printing 
position may shift and cause incorrect printing.
 
						

							3 - 18   LOADING PAPER AND USABLE PAPER TYPES
Printing on Envelopes, Transparencies, 
and Custom-size (Long) Paper
Take care when selecting the settings for envelopes, because choosing them incorrectly may result in 
printed side or text direction errors.
When printing on transparencies or specialty paper, make sure that you select the type of paper in the 
printer driver setting and image quality before sending the print command.
When frequently printing specialty paper in Windows®, we recommend that you register the 
necessary settings in the User Settings tab.
Registering the settings saves you time, because you will not need to configure the driver each time 
you print. For details about the User Settings tab, see Help.
Printing on Envelopes
Use the multi-purpose tray to print envelopes.
Close the envelope flaps before feeding and load as illustrated below. You can use Com-10, Monarch, 
C5 and DL envelopes. 
■Do not use envelopes with tape seals. Printing on some types of pre-glued envelopes may not 
be possible, depending on the condition of the adhesive. We recommend using envelopes 
designed for laser printers.
■Do not use envelopes larger than 90 mm (3.5 in.) wide and 140 mm (5.5 in.) long.
■Using poor-quality envelopes can cause creasing and deteriorate print quality.
Most envelopes will perform acceptably on your printer. However, some envelopes will have feeding 
and print quality problems because of their construction. A suitable envelope should have edges with 
straight, well creased folds and should not have more than two thicknesses of paper along the 
leading edge. The envelope should lie flat and not be of baggy or flimsy construction. Purchase 
quality envelopes only from a supplier who understands that the envelopes will be used in a laser 
printer. All envelopes should be tested prior to use to ensure desirable print results.
The following is an example of how to print the address on an envelope.
Example
printed like this.
 
						

							LOADING PAPER AND USABLE PAPER TYPES   3 - 19
1Adjust the paper guide to the mark for the size of envelope you are about to use.
2Make sure the flap is closed, load the envelope 
with the side to be printed on facing down, and the 
flap facing right.
3Start printing from your program after putting the 
envelope in the printer. 
Now choose the items in Printer Driver Settings 
(for envelopes) as shown below:
Printer Driver Settings (for envelopes)
Windows® settings
Macintosh
® settings
For details about individual printer driver items, see Help. For details about how to use Help, see 
Using Windows® Help on page 2-9 or Using Balloon Help on Macintosh® (Mac OS® 8.6-9.2 only) on page 
2-12. 
Tab Item Setting
Paper/Output Paper Size Com-10
Monarch
C5
DL
Same as Document Size (When the document size is 
Com-10, Monarch, C5 or DL)
Reverse Print Turn on if necessary.
Duplex Print No Duplex
Paper Tray MP Tray
Paper Type Envelope
Dialog Box Item Setting
Paper Settings Paper Size Com-10
Monarch
C5
DL
Same as Document Size (When the document size is 
Com-10, Monarch, C5 or DL)
Reverse Print Turn on if necessary.
Paper Tray MP Tray
Duplex Print OFF
Printer Settings Paper Type Envelope
 
						

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Printing on Transparencies
Use the multi-purpose tray to print transparencies.
■Use only the recommended type of transparencies (3M CG3300). Do not use any other type, 
such as color transparencies (bordered with a white frame).
■Using unsuitable transparencies can cause damage to the printer.
■Do not use transparencies bordered with a white frame.
■Remove each transparency sheet from the face down output tray as soon as it is printed. When 
transparencies are allowed to accumulate in the face down output tray, static electricity can build 
up and cause jams.
Follow the steps below to print transparencies.
1Adjust the paper guide to the mark for the size you 
are about to use.
2Fan a few transparencies at a time.
 
						

							LOADING PAPER AND USABLE PAPER TYPES   3 - 21
3Put the transparencies into the multi-purpose tray 
until they lightly touch the feeding slot.
Do not use full color transparencies. They can jam 
in the printer and damage the fuser unit.
4Start printing from your program after loading the 
transparencies in the printer.
Now choose the items for Printer Driver Settings 
(for transparencies) as shown below:
Printer Driver Settings (for transparencies)
Windows® settings
Macintosh
® settings
You can also print transparencies with paper inserted between the sheets. For details about the way 
to set paper between the sheets and the functions of individual printer driver items, see Help.
For details about how to use Help, see Using Windows
® Help on page 2-9 or Using Balloon Help on 
Macintosh® (Mac OS® 8.6-9.2 only) on page 2-12.
Tab Item Setting
Paper/Output Paper Size A4 or Same as Document Size 
(When the document size is A4)
Duplex No Duplex
Paper Tray MP Tray 
Paper Type Transparency
Dialog Box Item Setting
Paper Settings Paper Size A4 or no change 
(When paper size is A4)
Paper Type Transparency
General Settings Document Type Transparencies
Printer Settings Duplex OFF
Paper Tray MP Tray
 
						

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Printing Custom-size Paper
Using the multi-purpose tray enables you to print custom-size paper or long paper, longer than legal 
portrait (355.6 mm (14 in.)).
The paper sizes suitable for use with this printer are as follows:
■Single-sided printing: Width 90.0-215.9 mm (3.5 - 8.5 in.); Length 139.7-900.0 mm (5.5 - 35.4 in.)
■Duplex printing: Width 149-215.9 mm (5.8 - 8.5 in.); Length 210-355.6 mm (8.2 - 14 in.)
Feeding custom-size paper sideways is not possible. Always feed this type of paper lengthwise.
To print on custom-size paper, you must set the paper size as a user-defined size first.
Setting a User Defined Size
With a Macintosh® computer, you need to set the user defined size while executing a print command 
from a program. Continue to How to Print.
In Windows
®, you need to set the user defined size before launching the print command from a program, 
using the following steps: The following example is for Windows® XP.
1On the Start menu, click Printers and Faxes. 
The Printers window opens.
2Choose the appropriate printer, click File on the tool bar, and select Properties. 
The Properties dialog box opens.
3Click the Default Settings tab.
4Click Custom Paper Size. 
The Custom Paper Size dialog box appears.
5Select one of the five paper sizes.
For details of the Custom Paper Size dialog box 
settings, see Help. For details about how to use 
Help, see Using Windows
® Help on page 2-9 or 
Using Balloon Help on Macintosh® (Mac OS® 8.6-9.2 
only)
 on page 2-12. 
6When you finish choosing the settings, click OK in the Custom Paper Size dialog box.
7In the Properties dialog box, click OK. 
The user-defined size is now set.