Brother Hl 4200cn User Manual

							PRINTER SYSTEM SETTINGS   1 - 8
Setting Protocols
When the printer is shipped from the factory, all protocols except FTP are active by default. Normally 
if you are connecting a new printer to a network for the first time, you will not need to perform the 
operations described in this section. If you need to change any of the default protocol settings, follow 
the steps outlined in this section.
The printer settings are completed. Proceed to Confirming Settings on page 1-9.
Supported Protocols:
■For TCP/IP(LPD) →LPD protocol
■For port 9100 
→Port9100 protocol
■For IPP 
→IPP protocol
■For NetBIOS (transport protocol: TCP/IP) 
→NetBIOS TCP/IP protocol
■For NetBIOS (transport protocol: NetBEUI) 
→NetBIOS NetBEUI protocol
■For NetWare 
→NetWare protocol
■For AppleTalk 
→AppleTalk protocol
To learn how to operate the control panel, see Basic Menu Operation on page 4-4.
Changing Protocol Settings
Ready to Print(The print screen. The printer is ready to print.)
↓1Press the Menu button. The menu screen will appear.
Menu
1:System(The menu screen)
↓2Press the   button 4 times.
Menu
5:Network
↓3Press the Form Feed/Set or   button once.
5:Network
Ethernet
↓4Press the   button 3 times.
5:Network
Protocol
↓5Press the Form Feed/Set or   button once.
Continued
 
						

							1 - 9   PRINTER SYSTEM SETTINGS
Confirming Settings
Print the printer settings list to check the content of printer settings.
The printer settings list also contains information that is required when configuring computers for printing. 
Use the list to confirm that settings on the printer and the computer match.
For details about printing the Panel Settings List, see Confirming Printer Configuration and Network 
Settings on page 7-19. Continued from the previous step.
↓Starting protocols
Protocol
LPD1. Press the Form Feed/Set button 
once. XXX indicates the protocol 
name.
↓6Press the   button once.
Protocol
Port9100XXX 
Disabled *
↓7Press the   button once. 2. Press the   button once.
Protocol
IPPXXX
  Enabled
↓8Press the   button once. 3. Press the Form Feed/Set button 
once. Reboot system to take 
effect appears for 3 seconds, 
and then the following screen will 
appear. Protocol
NetBIOS TCP/IP
↓9Press the   button once.
Protocol
NetBEUIXXX 
  Enabled *
↓10Press the   button once. 4. To start other protocols, press 
the Job Cancel/Back or   
button once, and then continue 
to the next step. Protocol
NetWare
↓11Press the   button once.
Protocol
AppleTalk
To finish the setup, go to step 12.
↓
12Restart the printer.
 
						

							BASIC PRINTER OPERATION   2 - 1
2
Printer Part Names and Functions
The names and functions of the various parts of the printer are as follows:
Front View
Basic Printer Operation
No. Name Description
1 Paper Tray
Load paper here.
2Multi-purpose Tray 
(MP Tray)Use this tray to manually load items such as cards, transparencies, 
envelopes, and so on.
3Front Cover The shaded part of the illustration above. Open to clear paper jams, 
replace the print head cartridge, transfer roll cartridge and fuser unit.
4Control Panel Use the buttons and display to control the printer.
5Face- Down Output 
TrayPrinted documents are output here, printed side facedown.
6Paper Stopper Lift to prevent paper from falling when it is printed.
7Exhaust Grille Allows internal heat to dissipate. Make sure that the exhaust grilles are 
never blocked.
8Ventilation Intake 
GrilleAllows air to enter the printer to prevent it from overheating. Make sure 
that the ventilation intake grilles are never blocked.
9Power Switch The printers power switch. Press I to turn the printer on and O to turn it 
off.
10Button B Use button B to open the upper part of the front cover.
11Button A Use button A to open the whole front cover.
12Paper Meter Use the meter as a guide to refill the paper tray.
1
12
2
11
3
10
4
9
5
7 6
8
 
						

							2 - 2   BASIC PRINTER OPERATION
Back View
No. Name Description
13 Parallel Interface 
ConnectorTo use the printer locally, connect the parallel cable here.
14 USB Interface 
ConnectorTo use the printer locally, connect the USB cable here.
15 Ethernet Interface 
ConnectorTo use the printer through a network, connect the Ethernet cable here.
16 Power Cord Connector Connect the power cord here.
17 Exhaust Grille Allows internal heat to dissipate. Make sure that the exhaust grilles are never 
blocked.
18 Toner Cartridges Insert the black, yellow, magenta, and cyan toner cartridges here.
19 Top Cover (Face-Down 
Output Tray)This is the printers top cover. Remove it to change the toner cartridges. It acts 
as the top cover and the face-down output tray of the printer. Printed documents 
are output here, printed side face down. 
Do not use the printer without the top cover.
20 Option Slot (for the 
optional hard disk)Install the optional hard disk here. 
21 Ventilation Intake Grille Allows air to enter the printer to prevent it from overheating. Make sure that the 
ventilation intake grilles are never blocked.
14 15
13
16
21 20
17
18
19
 
						

							BASIC PRINTER OPERATION   2 - 3
Inside View
No. Name Description
23 Transfer Roll Cartridge Transfers the image created on the print head surface to the paper and collects 
used toner.
24 Print  Head  Cartridge Consists of a light-sensitive print head, developer, and a transfer roll. Images are 
initially created as an electrical charge on the surface of this drum.
25 Paper Outlet Cover Open to replace the print head cartridge and fuser unit.
26 Paper Rotator With duplex printing, it turns the paper over after the front side has been printed.
27 Fuser Unit Uses heat to fuse the toner to the paper. 
WARNING
The fuser unit gets very hot during printing. Do not touch it. Touching the fuser 
unit can cause burns.
232425
2627
Cover opened using button A Cover opened using button B
 
						

							2 - 4   BASIC PRINTER OPERATION
Turning the Printer On and Off
Turn the Printer On
To turn the printer on, follow the steps below.
1On the printers right side, press the side of the 
power switch marked I to turn the printer on. The 
printer starts.
The printer motors warm up for 1 or 2 minutes when 
you turn the printer on.
2Testing appears on the control panel. When the 
display changes from 
Please Wait… to Ready 
to Print
, check that the Ready lamp is lit.
When Please Wait… is displayed, the printer is 
preparing to print. Printing is not possible while this 
message is displayed.
If an error message appears on the display, see 
What to Do When an Error Message Appears on 
page 5-16 and follow the steps to correct it.
Ready Alarm
Ready to Print
 
						

							BASIC PRINTER OPERATION   2 - 5
Turn the Printer Off
To turn the printer off, follow the steps below.
1Confirm that Ready to Print is displayed on the 
control panel.
Do not turn the printer off in the following situations:
■Data Wait is displayed on the control panel.
■The Ready lamp is blinking.
■The Alarm lamp is on. See The Alarm Indicator 
is On or Flashing on page 5-22.
2On the printers right side, press the side of the 
power switch marked O to turn the printer off. The 
printer is now off.
Ready
ReadyAlarm
AlarmData Wait
 
						

							2 - 6   BASIC PRINTER OPERATION
Installing the Printer Driver for Windows®
The printer driver is software that translates print and command instructions from the format used by a 
computer to the format that a particular printer needs.
When using the printer locally, install the printer driver on the computer connected to it. To share a printer 
through a network, install the printer driver on every computer connected to the network.
Installing the Printer Driver
To install the Windows® printer driver, see the Quick Setup Guide.
Upgrading the Printer Driver
Printer driver upgrades are available on the Brother Solutions Center. To use the software, download it.
Any connection charges incurred while downloading the software are entirely the customers 
responsibility.
Follow the steps below to install the Windows
® printer driver upgrade.
The following is a description in Windows® XP. How to access dialog boxes and their contents vary 
depending on the operating system and programs you are using.
1On the Start menu, click Printers and Faxes. 
(In Windows
® 95/98/Me, on the File menu, point to Settings and click Printers.)
The Printers window will open.
2Click the appropriate printer and on the File menu, click Printing Preferences... (or Properties).
The Properties dialog box will open.
3Click the Paper/Output tab.
 
						

							BASIC PRINTER OPERATION   2 - 7
4Click Brother Solutions Center. 
The browser starts and accesses the Brother Solutions Center.
5Follow the instructions on the screen to download the appropriate printer driver.
6To close the Printing Preferences (or Properties) dialog box, click OK.
■You can also use the CD-ROM that we provided to access the Brother Solutions Center and 
download the printer driver. 
■The address of the Brother Solutions Center is: 
http://solutions.brother.com
■Any connection charges incurred while downloading the software are entirely the customers 
responsibility.
 
						

							2 - 8   BASIC PRINTER OPERATION
Printing from Windows®
You can send jobs to the printer from most Windows programs using their print command. 
The following is a description of printing from Microsoft
® Word XP in Windows® XP.
How to access dialog boxes and their contents vary depending on the operating system and 
programs you are using. For details, see the literature provided with the program you are using.
1On the File menu, click Print. 
The Print dialog box appears.
2Select the HL-4200CN in the Printers box and click Preferences. 
3On the various tabs, choose settings for each item as required.
For details about the tabs, see Windows
® Help. For details about how to use Help, see Using 
Windows® Help on page 2-9. 
4When you finish choosing settings, click OK in the Printing Preferences dialog box. 
The Printing Preferences dialog box closes.
5In the Print dialog box, select the desired interval in Page range and click OK. 
The data is sent to the printer.
To cancel printing, see Cancel Printing on page 2-13.
Changing default printing functions 
Default printing functions are preset functions in the printer driver properties dialog box accessed from 
the Print dialog box. Setting default printing functions in advance saves you time, because it reduces 
the number of settings you need to make every time you print.
Follow the steps below to change the default printing functions. The following example is for Windows
® 
XP.
How to access dialog boxes and their contents vary depending on the operating system and 
programs you are using. 
1On the Start menu, click Printers and Faxes.
The Printers window opens.
2Choose the appropriate printer, click File on the tool bar and select Printing Preferences.... 
The Printing Preferences dialog box opens.
■In Windows® 95, 98 and Me, choose the appropriate printer, click File on the tool bar and select 
Properties.
■In Windows NT
® 4.0, choose the appropriate printer, click File on the tool bar and select 
Document Defaults… make the settings in the dialog box that appears. 
■In Windows
® 2000/XP, click Printing Preference… on the File menu and make the settings in 
the dialog box that appears.