Brother Hl 4200cn User Manual
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Brother Color Laser Printer HL-4200CN Users Guide Version 5 For visually-impaired users: This User’s Guide can be read by Screen Reader ‘text-to-speech’ software. You must set up the hardware and install the driver before you can use the printer. Please read the Quick Setup Guide to set up the printer. You can find a printed copy in the box or view it on the CD-ROM we have supplied. Please read this User’s Guide thoroughly before you use the printer. Keep the CD-ROM in a convenient place so you can use it quickly if you need to. Please visit our web site at http://solutions.brother.com where you can get answers to Frequently Asked Questions (FAQs), Product Support and Technical Questions, and the latest Driver Updates and Utilities.
i Table of Contents Table of Contents ............................................................................................................................ -i Trademarks .................................................................................................................... .... -viii Compilation and Publication ............................................................................................... -vii i REGULATIONS ................................................................................................................... .....-ix Electronic Emission Notices .................................................................................................-i x International ENERGY STAR ® Compliance Statement ........................................................ -x Laser Notices ................................................................................................................. ...... -x Internal laser radiation ...................................................................................................... ....-xi Safety Information ............................................................................................................ ....-xi Introduction .................................................................................................................. ........... -xiv How to Use This Guide ......................................................................................................... .........-xv Conventions ................................................................................................................... ..........-xv Conventions and Symbols used in this User’s Guide ..........................................................-xv Safety Precautions ............................................................................................................ ........... -xvi Installing and Relocating your Printer ..................................................................................... -xv i Operating Environment .................................................................................................... -xvii i Precautions for Power and Grounded/Earthed Connections ................................................ -xviii Radio Interference ............................................................................................................ ...-xx Operating Precautions ......................................................................................................... ....-xx Other Difficulties ............................................................................................................ ..... -xxi Notes on Handling Consumables .......................................................................................... -xxii Caution ....................................................................................................................... ....... -xxii 1Printer System Settings ....................................................................................................... .................. 1-1 Adjusting Color Registration .................................................................................................. ....... 1-1 Printing the Color Registration Chart ...................................................................................... 1-1 Determining values ............................................................................................................ ..... 1-2 Entering Values ............................................................................................................... ....... 1-3 Configuring the Printer on a Network .......................................................................................... .1-4 Setting an IP Address ......................................................................................................... .... 1-4 Set the IP address acquisition method to Panel ................................................................. 1-4 Setting the IP Address ....................................................................................................... 1-5 Setting the Subnet Mask .................................................................................................... 1-6 Setting the Gateway Address ............................................................................................. 1-7 Setting Protocols ............................................................................................................. ....... 1-8 Changing Protocol Settings ................................................................................................ 1-8 Confirming Settings ........................................................................................................... ..... 1-9 2Basic Printer Operation ....................................................................................................... ................... 2-1 Printer Part Names and Functions .............................................................................................. .2-1 Front View .................................................................................................................... ...... 2-1 Back View ..................................................................................................................... ...... 2-2 Inside View ................................................................................................................... ...... 2-3 Turning the Printer On and Off ................................................................................................ ..... 2-4 Turn the Printer On ........................................................................................................... ...... 2-4 Turn the Printer Off .......................................................................................................... ....... 2-5 Installing the Printer Driver for Windows ® ..................................................................................... 2-6 Installing the Printer Driver ................................................................................................. .... 2-6 Upgrading the Printer Driver .................................................................................................. .2-6 Changing default printing functions .................................................................................... 2-8 Using Windows ® Help ................................................................................................................... 2-9 Installing the Pr inter Driver for Macintosh® ................................................................................. 2-10 Installing the Printer Driver ................................................................................................. .. 2-10 Upgrading the Printer Driver ................................................................................................. 2 -10
ii Printing from Macintosh® ............................................................................................................ 2-11 Mac OS® 8.6 - 9.2 ............................................................................................................ 2 -11 Mac OS® X 10.1 / 10.2 .................................................................................................... 2-11 Using Balloon Help on Macintosh ® (Mac OS® 8.6-9.2 only) .................................................................. 2-12 Cancel Printing ............................................................................................................... ............ 2-13 Cancel Printing at the Computer .......................................................................................... 2-13 In Windows ® ..................................................................................................................... 2-13 On a Macintosh® Computer .............................................................................................. 2-13 Mac OS® 8.6 - 9.2 ............................................................................................................ 2 -13 Mac OS® X 10.1 / 10.2 .................................................................................................... 2-13 Cancel Printing at the printer’s Control Panel ....................................................................... 2-14 Changing the Configuration for Options ..................................................................................... 2-1 5 Memory expansion ........................................................................................................... 2-1 5 In Windows ® ......................................................................................................................... 2-16 On a Macintosh® computer .................................................................................................. 2-16 For Mac OS® 8-6 - 9.2 ...................................................................................................... 2-16 For Mac OS® X 10.2 ......................................................................................................... 2-16 3Loading Paper and Usable Paper Types .......................................................................................... .... 3-1 Suitable and Unsuitable Paper Types .......................................................................................... 3 -1 Suitable Paper Types .......................................................................................................... ... 3-1 Suitable Basis Weight ........................................................................................................ 3 -1 Recommended Paper ........................................................................................................ 3-1 Special paper ................................................................................................................. .... 3-2 Paper Trays, Types, and Sizes .......................................................................................... 3-3 Duplex Printing Paper Types and Sizes ............................................................................. 3-4 Unsuitable Paper Types ........................................................................................................ .3-5 Storing Paper ................................................................................................................. ......... 3-6 Loading Paper ................................................................................................................. ............. 3-7 Load Paper in the Paper Tray ................................................................................................ 3- 7 Load A5 Paper in the Paper Tray/Changing the Paper Size from A5 .................................. 3-10 Loading A5 Paper ............................................................................................................. 3 -10 Changing the Paper Size from A5 .................................................................................... 3-13 Load Paper into the Multi-purpose Tray ............................................................................... 3-16 Printing on Envelopes, Transparencies, and Custom-size (Long) Paper ................................... 3-18 Printing on Envelopes ......................................................................................................... .. 3-18 Printer Driver Settings (for envelopes) ............................................................................. 3-19 Printing on Transparencies ................................................................................................... 3 -20 Printer Driver Settings (for transparencies) ...................................................................... 3-21 Printing Custom-size Paper .................................................................................................. 3- 22 Setting a User Defined Size ............................................................................................. 3-22 How to Print .................................................................................................................. .... 3-23 Printer Driver Settings (for Custom-size (Long) Paper) .................................................... 3-23 Duplex Printing ............................................................................................................... ............ 3-24 Types of Duplex Printing .................................................................................................. 3-24 Duplex Printing ............................................................................................................... ...... 3-25 Printer Driver Settings (for duplex printing) ...................................................................... 3-25 4Control Panel ................................................................................................................. .......................... 4-1 Control Panel Overview ........................................................................................................ ........ 4-1 LED Indicators ................................................................................................................ ........ 4-1 Liquid Crystal Display (LCD) .................................................................................................. 4-2 Print screen .................................................................................................................. ...... 4-2 Menu screen ................................................................................................................... .... 4-2 Buttons ....................................................................................................................... ............ 4-3 Basic Menu Operation .......................................................................................................... ........ 4-4
iii Menu Structure and Basic Operations .................................................................................... 4-4Re-setting the printer settings ............................................................................................ 4-4 What to do if you make a mistake? ........................................................................................ 4-5 List of Menu Items ............................................................................................................ ............ 4-6 System Settings ............................................................................................................... ....... 4-6 Power Save Time ............................................................................................................... 4-6 Error Alarm ................................................................................................................... ...... 4-6 Job Timeout ................................................................................................................... ..... 4-7 Panel Language ................................................................................................................ .4-7 Auto Log Print ................................................................................................................ ..... 4-7 ID Print ...................................................................................................................... ......... 4-7 Text Print .................................................................................................................... ........ 4-8 Auto Continue ................................................................................................................. .... 4-8 PS Error Report ............................................................................................................... ... 4-8 PS Job Timeout ................................................................................................................ .. 4-8 Maintenance Mode .............................................................................................................. ... 4-9 Init NVM ...................................................................................................................... ........ 4-9 Security ...................................................................................................................... ........ 4-9 F/W (Firmware) Download ................................................................................................. 4-9 BTR CurrentAdj ................................................................................................................ 4-10 Auto PHD align ................................................................................................................ .4-10 ColorRegiCorrect .............................................................................................................. 4-10 Parallel ...................................................................................................................... ............ 4-11 ECP ........................................................................................................................... ....... 4-11 Adobe Protocol ................................................................................................................ .4-11 Report/List ................................................................................................................... ......... 4-12 Printer Settings .............................................................................................................. ... 4-12 Panel Settings ................................................................................................................ .. 4-12 PCL Font List ................................................................................................................. ... 4-12 Log Print ..................................................................................................................... ...... 4-12 PS (PostScript) Font List .................................................................................................. 4-1 2 Demo Page ..................................................................................................................... .4-12 Network ....................................................................................................................... ......... 4-13 Ethernet ...................................................................................................................... ...... 4-13 TCP/IP ........................................................................................................................ ...... 4-13 IPX Frame Type ............................................................................................................... 4 -14 Protocol ...................................................................................................................... ...... 4-14 IP Filter ..................................................................................................................... ........ 4-15 Init NVM ...................................................................................................................... ...... 4-15 Adobe Protocol ................................................................................................................ .4-15 USB ........................................................................................................................... ........... 4-16 Adobe PS Protocol ........................................................................................................... 4- 16 5Troubleshooting ...................................................................................................................................... 5-1 If it looks like you are unable to fix the problem ............................................................... 5-1 Power Problems ................................................................................................................ ........... 5-2 Printing Problems ............................................................................................................. ............ 5-3 Indicators are on, flashing, or off. .......................................................................................... .5-3 Cannot Print in Windows ....................................................................................................... .5-4 Cannot Print from a Macintosh ® Computer ............................................................................ 5-5 Print Quality Problems ........................................................................................................ .......... 5-6 Blank or Completely Black Pages are Output ........................................................................ 5-6 Faded or Dirty Printouts, White Areas (drop-outs), Creases, Blurs ........................................ 5-7 Unsatisfactory Printing ....................................................................................................... ... 5-11 Paper Feed Problems ........................................................................................................... ...... 5-13 Others Problems ............................................................................................................... .......... 5-14
iv Network Problems ................................................................................................................ 5-14 Other Problems ................................................................................................................ .... 5-15 What to Do When an Error Message Appears ........................................................................... 5-16 The Alarm Indicator is On or Flashing ........................................................................................ 5 -22 The Alarm Lamp is On .......................................................................................................... 5-22 The Alarm Lamp is Flashing ................................................................................................. 5-2 2 Forcing the Printer to Print Remaining Data (When Printing is Halted) ...................................... 5-23 Cleaning the Density Sensor ................................................................................................... ... 5-24 6Paper Jams .............................................................................................................................................. 6-1 Clearing Paper Jams ........................................................................................................... ......... 6-1 Paper Jams in the Multi-purpose Tray .......................................................................................... 6-3 Paper Jams in the Paper Tray .................................................................................................. .... 6-4 Paper Jams Between the Print Head Cartridge and the Fuser Unit ............................................. 6-6 Paper jams around the print head cartridge ........................................................................... 6-6 Paper jams around the fuser unit ........................................................................................... 6-8 Paper longer than 360 mm (14 in.) jams ................................................................................ 6-9 Paper Jams in the Paper Rotator ............................................................................................... .. 6-9 Paper Jams in the 2 Tray Module ............................................................................................... 6-10 7Routine Maintenance and Consumable Replacement ........................................................................ 7-1 Replacing the Toner Cartridges (TN-12BK/Y/M/C) ...................................................................... 7-1Toner Cartridge Handling Precautions ................................................................................... 7-1Handling Precautions ......................................................................................................... 7 -1 Storage Precautions ........................................................................................................... 7-1 Replacing the Toner Cartridges .............................................................................................. 7- 2 Replacing the Print Head Cartridge (PH-12CL) ............................................................................ 7-5 Print Head Cartridge Handling Precautions ............................................................................ 7-5Handling Precautions ......................................................................................................... 7 -5 Storage Precautions ........................................................................................................... 7-6 Replacing the Print Head Cartridge ........................................................................................ 7-6 Replacing the Transfer Roll Cartridge (TR-11CL) ...................................................................... 7-11 Transfer Roll Cartridge Handling Precautions ...................................................................... 7-11Handling Precautions ....................................................................................................... 7-1 1 Replacing the Transfer Roll Cartridge .................................................................................. 7-12 Replacing the Fuser unit (FP-12CL) ........................................................................................... 7 -14 Fuser unit Handling Precautions .......................................................................................... 7-14 Replacing the Fuser unit ...................................................................................................... .7-15 Printing Reports and Lists .................................................................................................... ...... 7-18 Confirming Printer Configuration and Network Settings ....................................................... 7-19 Checking the Print Log ........................................................................................................ .7-20 Confirming Printer Status from Your Computer .......................................................................... 7-21 Checking Status and Remaining Amounts of Consumables using a Web Browser ............. 7-21 Cleaning the Printer .......................................................................................................... .......... 7-22 Cleaning Precautions .......................................................................................................... .7-22 Cleaning the outside of the printer ........................................................................................ 7-2 2 Transporting the Printer ...................................................................................................... ........ 7-23 Storing the Printer ........................................................................................................... ............ 7-28 8Appendixes .................................................................................................................... ..........................A-1 Introduction to the Optional and Consumable Items .................................................................... A-1 Options ....................................................................................................................... ............ A-1 Hard Disk (HD-41CL) ......................................................................................................... A- 1 Memory Expansion Card .................................................................................................... A-1 1 Tray Module (LT-41CL) ................................................................................................... A-1 2 Tray Module (LT-42CL) ................................................................................................... A-1
v Consumable Items .................................................................................................................. A-2 Toner Cartridges (TN-12BK/TN12-Y/TN12-M/TN12-C) ..................................................... A-2 Print Head Cartridge (PH-12CL) ........................................................................................ A-2 Transfer Roll Cartridge (TR-11CL) ..................................................................................... A-2 Fuser unit (FP-12CL) .......................................................................................................... A-2 Getting Product Support Information ........................................................................................... .A-3 General Specifications ........................................................................................................ .......... A-4 Printer Specifications ........................................................................................................ ...... A-4 Network Specifications ........................................................................................................ ... A-7 Common Specifications ...................................................................................................... A-7 TCP/IP Specifications ......................................................................................................... A-7 NetBIOS Specifications ...................................................................................................... A- 7 NetWare Specifications ...................................................................................................... A- 7 AppleTalk Specifications .................................................................................................... A- 7 Printable Area ................................................................................................................ ......... A-8 Important information for choosing your paper ............................................................................. A-8 Life Span of Consumable Items ................................................................................................. .. A-9 Life span of consumables (in printable pages) ....................................................................... A-9 Adding Expansion Memory ....................................................................................................... .. A-10 9INDEX ........................................................................................................................................................ I-1
vi IMPORTANT: For technical and operational help, you must call the country where you bought the printer. Calls must be made from within that country. Register your product By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: ■may serve as a confirmation of the purchase date of your product should you lose your receipt; ■may support an insurance claim by you in the event of product loss covered by insurance; and, ■will help us notify you of enhancements to your product and special offers. Please complete the Brother Warranty Registration or, for your convenience and most efficient way to register your new product, register on-line at http://www.brother.com/registration/ FAQs (Frequently asked questions) The Brother Solutions Center is our one-stop resource for all your printer needs. You can download the latest drivers, software and utilities and read FAQs and troubleshooting tips to learn how to get the most from your Brother product. http://solutions.brother.com You can check here for the Brother driver updates. Customer Service In USA:1-877-284-3238 In Canada:1-877-BROTHER In Europe:Visit www.brother.com for contact information on your local Brother office. If you have comments or suggestions, please write us at: In USA:Printer Customer Support Brother International Corporation 15 Musick Irvine, CA 92618 In Canada:Brother International Corporation (Canada), Ltd. - Marketing Dept. 1, rue Hotel de Ville Dollard-des-Ormeaux, PQ, Canada H9B 3H6 Service center locator (USA only) For the location of a Brother authorized service center, call 1-800-284-4357. Service center locations (Canada only) For the location of a Brother authorized service center, call 1-877-BROTHER Service center locations (Europe) For service center in Europe, contact your local Brother office. Address and telephone contact information for European offices can be found at www.brother.com and selecting your country from the pull down list.
vii Brother fax back system (USA only) Brother has installed an easy to use fax back system so you can get instant answers to common technical questions and product information. This is available 24 hours a day, 7 days a week. You can use the system to send the information to any fax machine. Call the number below and follow the recorded instructions to receive a fax about how to use the system and an index of fax back subjects. In USA: 1-800-521-2846 Internet Addresses Brother Global Web Site: http://www.brother.com For Frequently Asked Questions (FAQs), Product Support and Technical Questions, and Driver Updates and Utilities: http://solutions.brother.com (In USA only) For Brother Accessories & Supplies: http://www.brothermall.com
viii Trademarks Brother is a registered trademark of Brother Industries, Ltd. Apple and LaserWriter are registered trademarks, and TrueType is a trademark of Apple Computer, Inc. Centronics is a trademark of Genicom Corporation. Hewlett-Packard, HP, PCL 5e, PCL 6 and PCL are registered trademarks of Hewlett-Packard Company. Adobe, Adobe logo, Acrobat and PostScript are a registered trademark of Adobe Systems Incorporated. This printer contains UFST and Micro Type from Agfa Division. PANTONE Colors generated by the HL-4200CN are four- and /or three-color process simulations and may not match PANTONE-identified solid color standards. Use current PANTONE Color Reference Manuals for accurate color. PANTONE Color simulations are only obtainable on this product when driven by qualified Pantone-licensed software packages. Contact Pantone Inc. for a current list of qualified licensees. Trademarks noted herein are the property of Brother Industries, Ltd. PANTONE ® and other Pantone, Inc. trademarks are the property of Pantone, Inc. ©Pantone, Inc., 2006 E NERGY STAR® is a U.S. registered mark. All other brand and product names mentioned in this users guide are registered trademarks or trademarks of respective companies. Compilation and Publication Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. ©2003 Brother Industries Ltd. Shipment of the Printer If for any reason you must ship your Printer, carefully package the Printer to avoid any damage during transit. It is recommended that you save and use the original packaging. The Printer should also be adequately insured with the carrier.
ix REGULATIONS Electronic Emission Notices Federal Communications Commission (FCC) Declaration of Conformity (For U.S.A. Only) Responsible Party: Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911, USA TEL: (908) 704-1700 declares, that the products Product Name: Brother Laser Printer HL-4200CN Model Number: HL-4200CN Product Options: ALL complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: ■Adjust relocate the receiving antenna. ■Increase the distance between the equipment and the receiver. ■Connect the equipment to an AC power outlet/socket on a circuit different from that which the receiver is already connected. ■Call the dealer or an experienced radio/TV technician for help. Important A shielded interface cable should be used in order to ensure compliance with the limits for a Class B digital device. Changes or modifications not expressly approved by Brother Industries, Ltd. could void the users authority to operate the equipment. Industry Canada Compliance Statement (For Canada Only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.