Brother Hl 3040cn User Manual

							USER’S GUIDE
Brother Color Printer
HL-3040CN 
HL-3070CW 
 
For visually-impaired users
You can read this manual with Screen 
Reader ‘text-to-speech’ software.
You must set up the hardware and install the driver before you can use the printer.
Please use the Quick Setup Guide to set up the printer. You can find a printed copy in the box .
Please read this User’s Guide thoroughly before you use the printer. Keep the CD-ROM in a convenient place so you 
can use it quickly if you need to.
Please visit us at http://solutions.brother.com/
 where you can get product support, the latest driver updates and 
utilities, and answers to frequently asked questions (FAQs) and technical questions.
Note: Not all models are available in all countries.
Ve rsio n 0
USA
 
						

							i
Using this guide
Sy mbols used in this guide
We use the following icons throughout this User’s Guide:
 
WAR NINGWARNINGS tell you what to do to prevent possible personal injury.
 
CAUTIONCAUTIONS specify procedures you must follow or avoid to prevent possible 
minor injuries.
 
IMPORTANTIMPORTANT describes procedures you must follow or avoid to prevent 
possible printer problems or printer damage, or damage to other objects.
 Electrical Hazard icons alert you to a possible electrical shock.
 Hot Surface icons warn you not to touch machine parts that are hot.
 
NoteNotes tell you how you should respond to a situation that may arise or give tips 
about how the operation works with other features.
 
						

							ii
Safety precautions
To use the printer safely
If you DO NOT follow these safety instructions, there is a possibility of a fire, electrical shock, burn or 
suffocation. Please keep these instructions for later reference and read them before attempting any 
maintenance.
WARNING 
There are high voltage electrodes inside the printer. Before you clean the inside of the printer or replace 
parts, make sure that you have turned off the power switch and unplugged the printer from the AC power 
outlet.
 
 
 
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
 
Always make sure the plug is fully inserted.
  
This product must be installed near an AC power outlet that is easily accessible. In case of an emergency, 
you must disconnect the power cord from the AC power outlet to shut off the power completely.
  
Lightning and power surges can damage this product! We recommend that you use a quality surge 
protection device on the AC power outlet, or unplug the cords during a lightning storm.
 
 
						

							iii
 
Use the printer within the recommended power range.
The power cord, including extensions, should be no longer than 5 meters (16.5 feet).
Do not share the same power circuit with other high-powered appliances, such as an air conditioner, copier, 
shredder and so on. If you cannot avoid using the printer with these appliances, we recommend that you 
use a voltage transformer or a high-frequency noise filter. 
Use a voltage regulator if the power source is not stable. 
  
Avoid using this product during an electrical storm. There may be a remote risk of electric shock from 
lightning.
  
DO NOT use this product to report a gas leak in the vicinity of the leak.
  
Use only the power cord provided with the machine.
  
Plastic bags are used in the packaging. To avoid danger of suffocation, keep these bags away from babies 
and children.
  
DO NOT use flammable substances, any type of spray or any organic solvent/liquids contains alcohol or 
ammonia to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock. Refer 
to Cleaning on page 128 for how to clean the machine.
 
 
 
DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite 
inside the vacuum cleaner, potentially starting a fire. Carefully clean the toner dust with a dry, lint-free cloth 
and dispose of it according to local regulations.
  
Cleaning the outside of the printer:
 Make sure that you have unplugged the printer from the AC power outlet.
 Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside 
surface of the printer.
 DO NOT use cleaning materials that contain ammonia.
 
Power source: USA and Canada: AC 110 to 120 V, 50/60 Hz
Europe and Australia: AC 220 to 240 V, 50/60 Hz
 
						

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This printer is heavy and weighs approximately 19.0 kg (41.9 lb). To prevent injuries when moving or lifting 
this printer, make sure to use at least two people. Be careful not to pinch your fingers when you set the 
printer back down.
 
 
CAUTION 
After you have just used the printer, some internal parts of the printer will be extremely hot. When you open 
the top or back cover (back output tray) of the printer, DO NOT touch the shaded parts shown in the 
illustration.
  
Put your printer on a flat, stable surface such as a desk that is free of vibration and shocks.
  
Only use the printer within the following ranges of temperature and humidity:
Temperature: 10°C to 32.5°C (50°F to 90.5°F)
Humidity: 20% to 80% (without condensation)
  
Use the printer in a well-ventilated room.
  
Avoid placing your machine in a high-traffic area.
  
DO NOT put the printer where the ventilation hole of the printer is blocked. Keep a gap of roughly 100 mm 
(4 in.) between the ventilation hole and the wall.
  
Inside the printer
(Top View)
 
Inside the printer
(Back View)
 
						

							v
 
DO NOT place the machine near heaters, air conditioners, refrigerators, water, chemicals or devices that 
contain magnets or generate magnetic fields.
  
DO NOT expose the machine to direct sunlight, excessive heat, open/naked flames, salty or corrosive 
gasses, moisture, or dust.
  
DO NOT put the printer near devices that contain magnets or produce magnetic fields.
  
DO NOT connect your machine to an AC power outlet controlled by wall switches or automatic timers.
  
DO NOT connect your machine to an AC power outlet on the same circuit as large appliances or other 
equipment that might disrupt the power supply.
  
DO NOT put the printer near heaters, air conditioners, chemicals or refrigerators.
  
DO NOT put objects on top of the machine.
 
IMPORTANT
DO NOT remove or damage the caution labels located on or around the fuser.
 
 
Note
Keep a minimum gap around the printer as shown in the illustration.
 
 
510mm(20.1 in.)
100mm
(4 in.)100mm
(4 in.)
120mm
(4.72 in.)
 
						

							vi
Trademarks
Brother and the Brother logo are registered trademarks and BRAdmin Light and BRAdmin Professional are 
trademarks of Brother Industries, Ltd.
Apple, Macintosh, Safari and TrueType are trademarks of Apple Inc., registered in the United States and 
other countries.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States 
and/or other countries.
Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft 
Corporation in the United States and/or other countries.
PostScript and PostScript3 are either registered trademarks or trademarks of Adobe Systems Incorporated 
in the United States and/or other countries.
Intel, Intel Core and Pentium are trademarks of Intel Corporation in the U.S. and other countries.
AMD is a trademark of Advanced Micro Devices, Inc.
PictBridge is a trademark.
Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.
PowerPC is a registered trademark of IBM in the United States and/or other countries.
Each company whose software title is mentioned in this manual has a Software License Agreement specific 
to its proprietary programs.
All other trademarks are the property of their respective owners. 
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the 
latest product’s descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained 
herein and shall not be responsible for any damages (including consequential) caused by reliance on the 
materials presented, including but not limited to typographical and other errors relating to the publication.
© 2009 Brother Industries Ltd.
Shipment of the Printer
If for any reason you must ship your printer, carefully package the printer to avoid any damage during transit. 
We recommend that you save and use the original packaging. The printer should also be adequately insured 
with the carrier.
 
						

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Table of Contents
1 Printing Methods 1
About paper ...............................................................................................................................................1
Type and size of paper ........................................................................................................................1
Recommended paper ..........................................................................................................................2
Unprintable area ..................................................................................................................................4
Printing methods........................................................................................................................................5
Printing on plain paper.........................................................................................................................5
Printing on thick paper, labels and envelopes ...................................................................................13
Duplex printing.........................................................................................................................................18
Guidelines for printing on both sides of the paper .............................................................................18
Manual duplex  printing ......................................................................................................................19
Booklet printing (for Windows
® printer driver) ...................................................................................22
Printing photos from a digital camera (HL-3070CW only) .......................................................................23
PictBridge requirements ....................................................................................................................23
Setting your digital camera ................................................................................................................23
Printing images ..................................................................................................................................24
Connecting a camera as a storage device ........................................................................................24
DPOF printing....................................................................................................................................25
Printing images with Secure Function Lock 2.0 enabled (HL-3070CW only) ....................................25
Printing data from a USB flash memory drive with direct print (HL-3070CW only)..................................27
Supported file formats .......................................................................................................................27
Direct Print default settings................................................................................................................27
Creating a PRN or PostScript
® 3™ (HL-3070CW only) file for direct printing ...................................28
Printing data directly from the USB flash memory drive ....................................................................29
Printing data directly from the USB flash memory drive with Secure Function Lock 2.0 enabled 
(HL-3070CW only).........................................................................................................................30
2 Driver and Software 32
Printer driver ............................................................................................................................................32
Features in the printer driver (for Windows®) ....................................................................................35
Using the custom monochrome printer driver (for Windows®) ..........................................................47
Using the BR-Script3 printer driver
(PostScript
® 3™ language emulation for Windows®) (HL-3070CW only) .....................................48
Features in the printer driver (for Macintosh) ....................................................................................55
Using the BR-Script3 printer driver
(Post Script
® 3™ language emulation for Macintosh) (HL-3070CW only) ...........................................65
Installing the BR-Script3 printer driver  ..............................................................................................65
Uninstalling the printer driver ...................................................................................................................70
Printer driver for Windows
®, Windows Vista® and Windows Server® 2003/2008 .............................70
Printer driver for Macintosh ...............................................................................................................71
Software ..................................................................................................................................................72
Software for networks .......................................................................................................................72
About emulation modes (HL-3070CW only) ......................................................................................74
Automatic emulation selection (HL-3070CW only) ............................................................................74
Automatic interface selection.............................................................................................................74
 
						

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3 Control Panel75
Control panel ...........................................................................................................................................75
Buttons ...................................................................................................................................................75
Go......................................................................................................................................................76
Cancel ...............................................................................................................................................76
Secure Print.......................................................................................................................................76
+ or - button .......................................................................................................................................76
Back...................................................................................................................................................77
OK .....................................................................................................................................................77
LEDs ........................................................................................................................................................77
LCD .........................................................................................................................................................77
Back light (HL-3070CW only) ............................................................................................................78
LCD messages ..................................................................................................................................78
Reprinting documents........................................................................................................................79
Printing Secure data ..........................................................................................................................80
Using the control panel LCD menu....................................................................................................82
Menu table .........................................................................................................................................83
Default settings ..................................................................................................................................94
Calibration .........................................................................................................................................96
Auto Registration ...............................................................................................................................97
Manual Registration...........................................................................................................................98
4Option99
SO-DIMM.................................................................................................................................................99
Installing extra memory ...................................................................................................................100
5 Routine Maintenance 102
Replacing the consumable items...........................................................................................................102
Toner cartridges ..............................................................................................................................104
Drum units .......................................................................................................................................112
Belt unit............................................................................................................................................118
Waste toner box ..............................................................................................................................122
Cleaning ................................................................................................................................................128
Cleaning the outside of the printer...................................................................................................128
Cleaning the LED head ...................................................................................................................130
Cleaning the corona wires ...............................................................................................................131
Cleaning the drum unit ....................................................................................................................134
Cleaning the paper pick-up roller.....................................................................................................140
6 Troubleshooting 142
Identifying your problem ........................................................................................................................142
LCD messages ......................................................................................................................................143
Paper handling ......................................................................................................................................146
Paper jams and how to clear them ........................................................................................................147
Jam Tray 1 (Paper jam inside the paper tray) .................................................................................148
Jam Rear (Paper jam behind the back cover) .................................................................................149
Jam Inside (Paper jam inside the printer) ........................................................................................151
Improving the print quality......................................................................................................................154
Solving print problems ...........................................................................................................................161
 
						

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Network problems..................................................................................................................................161
Other problems ......................................................................................................................................162
For Macintosh with USB ..................................................................................................................162
BR-Script 3 (HL-3070CW only) .......................................................................................................162
A Appendix163
Printer specifications..............................................................................................................................163
Engine .............................................................................................................................................163
Controller .........................................................................................................................................164
Software ..........................................................................................................................................165
Direct Print feature...........................................................................................................................165
Control panel ...................................................................................................................................166
Paper handling ................................................................................................................................166
Media specifications ........................................................................................................................166
Supplies ...........................................................................................................................................167
Dimensions / weights.......................................................................................................................167
Other................................................................................................................................................168
Computer requirements...................................................................................................................169
Important information for choosing your paper................................................................................170
Symbol and character sets (HL-3070CW only) .....................................................................................173
How to use Web Based Management (web browser) .....................................................................173
Symbol and character sets list.........................................................................................................174
Quick reference for bar code control commands
(HL-3070CW only) ..............................................................................................................................176
Print bar codes or ex panded characters..........................................................................................176
Libtiff Copyright and License .................................................................................................................184
B Appendix (for Europe and Other Countries) 185
Brother numbers ....................................................................................................................................185
C Appendix (for USA and Canada) 186
Brother numbers ....................................................................................................................................186
DIndex189