Brother FAX 2920R User Manual

Chapter 1
1 - 13
Fax tones and handshake
When someone is sending a fax, the fax 
machine sends fax calling tones (CNG 
tones). These are quiet, intermittent beeps 
every 4-seconds. You’ll hear them after you 
dial and press  Start and they will continue for 
about 60 seconds after dialing. During that 
time, the sending machine must begin the 
“handshake” or connection with the receiving 
machine.
Each time you use automatic procedures to 
send a fax, you are sending CNG tones over 
the phone line. You...

2 - 1
2
2
Initial setup
Setting the Date and Time
When the machine is not in use it will display 
the date and time. If you set up the Station ID 
the date and time displayed by your machine 
will be printed on every fax you send. If there 
is a power failure, you may have to reset the 
date and time. No other settings will be 
affected.
1Press Menu/Set , 0, 2.
2Enter the last two digits of the year.
Press  Menu/Set .
3Enter two digits for the month.
Press Menu/Set .
(For example, enter 09 for...

Chapter 2
2 - 2
Setting the Station ID
You should store your name or company 
name and fax number so they print on all fax 
pages you send.
1Press  Menu/Set , 0,  3.
2Enter your fax number (up to 20 digits).
Press  Menu/Set .
3Enter your telephone number (up to 20 
digits).
Press Menu/Set .
(If the telephone number and fax 
number are the same, enter the same 
number again.)
Note
■You cannot enter a hyphen in the number. 
To enter a space press   once between 
numbers.
■The telephone number you enter is...

Getting started2 - 3
2
General Setup
Setting the Mode Timer 
(FAX-2820 and FAX-2920 
only)
The machine has two temporary mode keys 
on the control panel: Fax and Copy. You can 
change the number of seconds or minutes 
the machine takes after the last Copy 
operation before it returns to Fax mode. If you 
select 
Off, the machine stays in the mode 
you used last.
1Press  Menu/Set , 1, 1.
2Press ▲ or ▼ to select 0 Sec, 
30 Secs, 1 Min, 2 Mins, 5 Mins or 
Off.
Press  Menu/Set .
3Press Stop/Exit .
Setting...

Chapter 2
2 - 4
Setting the Paper Type
To get the best print quality, set the machine 
for the type of paper you are using.
1Press  Menu/Set , 1,  2.
2Press ▲ or ▼ to select Plain, Thin, 
Thick, Thicker, Transprncy 
(Transparency) or 
Recycled (Recycled 
Paper).
Press  Menu/Set .
3Press Stop/Exit .
Note
■The machine ejects paper with printed 
surfaces face down onto the output paper 
tray in the front of the machine. When you 
use transparencies or labels, remove 
each sheet immediately to prevent...

Getting started2 - 5
2
Setting the Ring Volume
You can turn the ring Off or you can select 
the ring volume level.
1Press  Menu/Set , 1, 4, 1.
2Press ▲ or ▼ to select Low, Med, High 
or 
Off.
Press  Menu/Set .
3Press Stop/Exit .
— OR —
You can adjust the ring volume when your 
machine is idle (not being used). 
In mode (Fax), press   or   to 
adjust the volume level. Every time you press 
these keys, the machine will ring so you can 
hear the active setting as the LCD shows it. 
The volume changes with...

Chapter 2
2 - 6
Setting the Handset Volume
1Press  Menu/Set , 1,  4, 4.
2Press ▲ or ▼ to select High or Low.
Press  Menu/Set .
3Press Stop/Exit .
— OR —
You can adjust the handset volume any time 
you are talking on the telephone. There are 
two handset volume levels, 
Low and High. 
The default setting is 
Low.
Press   or   to adjust the volume 
level. The LCD shows the setting are 
choosing. The new setting will remain until 
you change it again.
Choosing the Handset 
Volume (For Volume Amplify)...

Getting started2 - 7
2
Setting Volume Amplify 
Please carefully read  Choosing the Handset 
Volume (For Volume Amplify)  on page 2-6 
before you do the following steps;
1Press  Menu/Set , 1, 4, 5.
2If none of the users are 
hearing-impaired, press 
▲ or ▼ to 
select 
Vol Amplify:Off, and then 
press  Menu/Set  and go to Step 4.
— OR —
If some or all of the users are 
hearing-impaired, select 
Vol Amplify:On, and then press 
Menu/Set .
3If all the users are hearing-impaired, 
press to select 
Permanent,...

Chapter 2
2 - 8
Sleep Time
Setting the Sleep Time reduces power 
consumption by turning off the fuser inside 
the machine while it is idle. You can choose 
how long the machine is idle (from 00 to 99 
minutes) before it goes into sleep mode. The 
timer is automatically reset when the machine 
receives a Fax or PC data or makes a copy. 
The factory setting is 05 minutes. While the 
machine is in sleep mode you will see 
Sleep 
on the LCD. If you try to print or copy in sleep 
mode, there will be a short...

Getting started2 - 9
2
Security
You can set up your machine with multiple 
levels of security using TX Lock (FAX-2820 
and MFC-7220 only), Memory Security 
(FAX-2920 and MFC-7225N only) and 
Setting Lock.
TX Lock (FAX-2820 and 
MFC-7220 only)
TX Lock lets you prevent unauthorized 
access to the machine. You will not be able to 
continue to schedule Delayed Faxes or 
Polling jobs. However, any pre-scheduled 
Delayed Faxes will be sent even if you turn on 
TX Lock, so they won’t be lost.
While TX Lock is...