Brother 4750e Intellifax Fax Machine Owners Manual

							16 - 1   SETTING UP AND USING PC-FAX (FOR WINDOWS® ONLY)
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16Setting Up and Using PC-FAX 
(For Windows
® Only)
Introduction
This chapter outlines the basics of the Brother software, so you can get started 
using the Multi-Function Link® Pro software. Detailed installation and setup 
instructions are in the On-Line Documentation section of the Brother CD-ROM 
that is included with your MFC.
Multi-Function Link® Pro software for your MFC includes ScanSoft™ PaperPort® 
for Brother and ScanSoft™ TextBridge®. (See Chapter 15, How to Scan Using 
Windows®.)
Brother Resource Manager
The Brother Resource Manager application must be running for you to use your 
MFC with your Windows® computer. Multi-Function Link® Pro software and 
the MFL Pro Printer Driver automatically load the Resource Manager, as 
needed. The Resource Manager allows the single bi-directional Parallel port on 
the MFC to simulate a Communications port for faxing and scanning and to 
simulate a Parallel port for Windows
® GDI printing.
PC-FAX Send can be downloaded from the Brother Solutions Center for FAX-
4750e.
Check the online README.WRI file in the root directory of the 
CD-ROM for last-minute important information and 
troubleshooting tips that were not included in the On-Line 
Documentation. 
						

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FAX Remote Setup
The MFC Remote Setup application allows you to quickly set up your MFC by 
taking advantage of the ease and speed of programming on your PC. When you 
access this application, the settings on your MFC will be downloaded 
automatically to your PC and displayed on your computer screen. If you change 
the settings, you can upload them directly to the MFC.
OK
This starts the process of uploading the data to the MFC and exiting the remote 
setup program. If an error message is displayed enter the correct data again, then 
click OK.
Cancel
This exits the remote setup application without uploading the data to the MFC.
Apply
This uploads the data to the MFC, but does not exit the remote setup application.
Print
This command prints the selected items on the MFC. You can not print the data 
until it is uploaded to the MFC. Click Apply to upload the new data to the MFC 
and click Print.
Export
This command saves the current configuration settings to a file.
Import
This command reads the settings from a file. 
						

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PC-FAX Sending (For Windows® Only)
The Brother PC-FAX feature allows you to use your PC to send a file.  You can 
create a file in any application on your PC, and then send it as a PC-FAX. You 
can even attach a cover page note. All you have to do is set up the receiving 
parties as Members or Groups in your PC-FAX Address Book. Then you can 
use the Address Book Search feature to quickly find them to address your fax. 
Setting Up User Information
1Access the User Information from the FAX Sending dialog box by clicking 
—OR—
From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and 
then select PC-FAX Setup.
The Brother PC Fax Setup dialog box will appear:
2Enter the required User information. This information is required to create the 
Fax Header and Cover Page.
3To save the User Information, click OK. 
						

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Setting Up Sending
To access the Sending tab from the Brother PC-FAX Setup dialog box by 
clicking the Sending tab.
Outside line access
Enter the number needed to access an outside line.  This is sometimes required 
by the local PBX telephone system.
Include header
To add header information to the top of the fax pages being sent, check the 
Header box.
Address Book file
You can select different database files for use with the Address Book.  You must 
enter the path and file name of the database file or use the Browse button to view 
the file system to select the file.
Internet PC-FAX
You can use the Internet PC-FAX if you have the optional NC-8100h network 
board. When you use it, check the Enable box. (See Chapter 15 in NC-8100h 
User’s Guide.) 
						

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User interface
To select User Interface for the sending dialog box. You have a choice of the 
Simple Style or the Facsimile Style.  
Simple Style
Facsimile Style 
						

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Setting Up Speed Dial
Access the Speed Dial tab from the Brother PC-Fax Setup dialog box by 
clicking the Speed Dial tab. (To use the feature you must select the Facsimile 
Style user interface.)
You can register any address or group on one of the ten Speed Dial buttons. 
To register an address on a Speed Dial location:
1Click the Speed Dial location you want to program.
2Click the address or group you wish to assign to the Speed Dial location.
3Click the Add >> button to program the Speed Dial location.
To clear a Speed Dial location:
1Click the Speed Dial location you want to clear.
2Click the Clear button. 
						

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The Address Book
From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and 
then click Address Book.
The Brother Address Book dialog box will appear: 
						

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Setting Up a Member in the Address Book
In the Brother Address Book dialog box you can add, edit and delete stored 
information for members and groups. 
1In the Address Book dialog box, click the   icon to add a member. 
The Brother Address Book Member Setup dialog box will appear:
2In the Brother Address Book Member Setup dialog box, type the member’s 
information. Name and Fax are required fields.  Click the OK button to save the 
member’s information. 
						

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Setting Up a Group for Broadcasting
If you repeatedly send the same PC-FAX to multiple recipients, you can 
combine members into a Group. 
1In the Brother Address Book dialog box, click the   icon to create a group.
The Brother Address Book Group Setup dialog box appears:
2Type the name of the new group in the Group Name field.
3In the Available Names box, select each member to be included in the Group, 
and then click Add >>.
Members you add to the group will be listed in the Group Members box. 
4After all the members have been added, click OK.
Editing Member Information
To edit a Member or Group:
1Select the Member or Group you want to edit .
2Click the edit   icon.
3Edit the Member or Group information.
4Click OK to save your changes. 
						

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Deleting a Member or Group
To delete a Member or Group:
1Select the Member of Group you want to delete.
2Click the delete   icon.
3Click OK when the Delete OK? Dialog appears.
Exporting the Address Book
You can export the address book to an ASCII text file (*.csv).  
To export the current telephone book:
1From the Address Book select File, point to Export, and then click Text
—OR—Click Vcard and go to Step 5.
2Select the data fields you wish to Export from the Available Items column, and 
then click Add >>.
3If you are exporting to an ASCII file, select Divide Character - Tab or 
Comma. This selection inserts a Tab or Comma between each data field when 
it is Exported.
4Select the OK button to save the data.
NoteIf you are creating a Vcard, you must first select the member.
NoteSelect items in the order you want them listed.