3Com Palmone VII Organiser Instructions Manual

Chapter 6 Page 183
strings for these fields using an implicit AND; once again, you do not 
need to add the logical connector. Your organizer does that for you.
For example, suppose you want to receive only e-mail items from John 
Smith ([email protected]) or Jack Jones ([email protected]) concerning the 
Apollo Project. You would create the following filter strings:
In the To: field: [email protected], [email protected]
In the Subj: field: Apollo Project
Your organizer interprets this as, “Accept e-mail items about...

Page 184  Managing Desktop E-Mail and Beaming Information
3. If your string exceeds the length of the field, tap the name of the 
field to display the Notes screen for that header field. For more 
information about header field Notes screens, see “Creating e-mail 
items” earlier in this chapter.
4. Tap Done to return to the HotSync Options dialog box.
5. Tap OK.
High-priority e-mail
The Retrieve All High Priority setting lets you retrieve e-mail items 
marked high-priority, even if those items would have...

Chapter 6 Page 185
Truncating e-mail items
The Truncate feature lets you set a point at which long e-mail items 
truncate when downloading to your organizer. By default, this 
Truncate value is 4,000 characters. By truncating long messages, you 
reduce the time it takes to synchronize your desktop E-Mail and Mail, 
as well as the amount of storage space e-mail uses on your organizer.
Note:Truncation is separate and independent from filtering.
To truncate e-mail items:
1. Tap Truncate in the HotSync...

Page 186  Managing Desktop E-Mail and Beaming Information
Message menus
The Message menu varies depending on whether you are viewing an 
e-mail item, creating an e-mail item, or viewing the Message List.
Options menus
The Options menu varies depending on whether you are creating or 
editing an e-mail item.
About Mail
Shows version information for Mail.
Message List
New Message 
View Message
Message List
New Message 

Chapter 6 Page 187
Beaming information
Your organizer is equipped with an IR (infrared) port that you can use 
to beam information to another Palm Computing platform device 
that’s close by and also has an IR port. The IR port is located at the top 
of the organizer, behind the small dark shield. 
You can beam the following information between Palm Computing 
platform devices:
nThe record currently displayed in Date Book, Address Book, To 
Do List, or Memo Pad
nAll records in the category currently...

Page 188  Managing Desktop E-Mail and Beaming Information
5. Wait for the Beam Status dialog box to indicate that the transfer is 
complete before you continue working on your organizer.
To beam an application:
1. Open the Applications Launcher.
2. Tap the Menu icon  .
3. Tap App, and then tap Beam.
4. Tap the application you want to transfer.
Note:Some applications are copy-protected and cannot be 
beamed. These are listed with a lock icon next to them.
5. Tap Beam. 
6. When the Beam Status dialog box...

Chapter 7 Page 189
Chapter 7
Advanced HotSync® Operations
HotSync® technology enables you to synchronize data between one or 
more Palm Computing
® connected organizers and Palm™ Desktop 
organizer software or another personal information manager such as 
Microsoft Outlook. To synchronize data, you must connect your 
organizer and Palm Desktop software either directly by placing your 
organizer in the cradle attached to your computer, or indirectly, with 
a Palm Modem
® accessory or network.
This chapter...

Page 190  Advanced HotSync® Operations
synchronization requests from your organizer. With this op-
tion, the HotSync Manager synchronizes data even when Palm 
Desktop software is not running.
Available only when Palm Desktop software is running: Starts HotSync 
Manager and monitors requests automatically when you open 
Palm Desktop software.
Manual: Monitors requests only when you select HotSync Man-
ager from the Start menu.
Tip:If you’re not sure which option to use, keep the default 
setting: Always...

Chapter 7 Page 191
this chapter for more information.
6. If you are attached to a network, click the Network tab to display 
the network settings and adjust the options as needed. See 
“HotSync operations via a network” later in this chapter for more 
information.
7. Click OK. 

Page 192  Advanced HotSync® Operations
Customizing HotSync application settings
For each application, you can define a set of options that determines 
how records are handled during synchronization. These options are 
called a “conduit.” By default, a HotSync operation synchronizes all 
files between the organizer and Palm Desktop software. 
In general, you should leave the settings to synchronize all files. The 
only reason you might want to change these settings is to overwrite 
data on either your...