3Com Palmone VII Organiser Instructions Manual

Chapter 6 Page 173
3. Tap the BCC: field and enter an address.
Adding a signature to your e-mail item
A signature consists of information about yourself that is appended to 
your e-mail item as its closing. For example, a signature can contain 
your name, address, phone and fax numbers, and any other text you 
want to include. By defining such information as a signature, you save 
yourself the trouble of having to enter it every time you create an 
e-mail item. 
Adding a signature to your message is a...

Page 174  Managing Desktop E-Mail and Beaming Information
To add a signature to your e-mail item:
1. In the New Message screen, tap Details.
2. Tap the Signature check box to select it and add your signature to 
the e-mail item.
Note:The check box stays selected, so all subsequent e-mail 
items you create will also contain your signature until you 
deselect the Signature option. 
3. Tap OK.
Note:The signature does not display in your e-mail item; only your 
recipient sees the signature.
Requesting...

Chapter 6 Page 175
e-mail item, your organizer removes the item from the Outbox folder 
and takes you back to the New Message screen, where you can edit the 
item and resend it, save it as a draft, or delete it.
To edit an e-mail item:
1. In the Message List, tap Outbox from the pick list in the upper-
right corner.
2. Tap the e-mail item you want to edit.
3. Tap Edit.
Draft e-mail
Sometimes you may not want to send an e-mail item immediately; for 
example, you may want to add additional information...

Page 176  Managing Desktop E-Mail and Beaming Information
To save an e-mail item as a draft:
1. Create an e-mail item.
2. Tap the Menu icon  .
3. Tap Message, and then tap Save Draft.
To edit an e-mail item saved as a draft:
1. In the Message List, tap Draft from the pick list in the upper-right 
corner.
2. Tap the draft you want to display.
3. Tap Edit.
4. Enter your changes; then either save the e-mail item again as a 
draft, or tap Send to move the item to your Outbox folder.
Filing e-mail
Your...

Chapter 6 Page 177
To remove e-mail from the Filed folder:
1. In the Message List, tap Filed from the pick list in the upper-right 
corner.
2. Tap the e-mail item you want to restore. 
3. Tap Edit or Reply to modify the item.
Tip:After you display and modify the e-mail item, you can send it, 
save it as a draft, or return it to the Filed folder.
Deleting e-mail
Your organizer stores deleted e-mail in the Deleted folder until you 
perform the next HotSync operation. If you delete an e-mail item from 
the...

Page 178  Managing Desktop E-Mail and Beaming Information
Purging deleted e-mail
Because your organizer stores deleted e-mail in the Deleted folder 
until you perform a HotSync operation, deleted e-mail can 
monopolize storage space. To avoid or correct this problem, purge the 
contents of your Deleted folder. E-mail that you purge is still deleted 
from your desktop E-Mail application when you perform the next 
HotSync operation.
To purge the contents of the Deleted folder:
1. Tap the Menu icon  . 
2....

Chapter 6 Page 179
Date column
The Date column is optional in the Message List. By default, the Date 
column is hidden to increase the available screen space. 
To show the Date column:
1. In the Message List, tap Show.
2. Tap the Show Date check box to select it. 
3. Tap OK.
Sorting the Message List
You can sort e-mail items by the date sent, by sender, or by subject.
Note:High-priority e-mail items always appear first, no matter how 
you sort the list.
To sort the Message List:
1. In the Message List,...

Page 180  Managing Desktop E-Mail and Beaming Information
HotSync options
HotSync options enable you to manage your e-mail more effectively 
by selecting which e-mail items download when you synchronize 
your computer and your organizer. You can define different settings 
for local and remote synchronization. For example, you may want to 
download all of your e-mail during local synchronization and only 
urgent e-mail during remote synchronization. Once defined, your 
organizer determines if...

Chapter 6 Page 181
download to your organizer. When you select the Filter setting, 
the HotSync Options dialog box opens and displays additional 
filter settings. See “Creating special filters” later in this chapter.
Unread: During synchronization, only unread e-mail items 
download to your organizer from your desktop E-Mail Inbox, 
and all items in your organizer Outbox are sent to your desktop 
E-Mail application.
Note:The All setting does not mean that all information 
included in each e-mail item...

Page 182  Managing Desktop E-Mail and Beaming Information
Ignoring or receiving e-mail
The first step in establishing a special filter is to determine whether 
you want to ignore or retrieve e-mail that matches the information you 
specify.
To define whether to ignore or receive e-mail:
nTap the pick list in the center of the HotSync Options dialog box 
and select one of the following settings:
Ignore Messages Containing: Tells your organizer to exclude the e-mail 
items that meet the criteria you define...