Xerox WorkCentre 7345 User Manual

69
Configure Scan to Home
Note: Scan to Home does not work without Remote Account mode.
1. At the device, press the [Log In / Out] button to enter System Administration Mode.
2. On the keypad enter [11111] or the current password.  Touch [Enter] when finished.
3. Press the [Machine Status] button on the Control Panel.
4. Touch the [Tools] tab.
5. Touch [Authentication / Security Settings], then [Authentication], then [Login Type]. Select [Login to 
Remote Accounts].
1. At your workstation, open your Web...

70
Scanning to the Device’s Hard Drive (Mailboxes)
Before You Start 
It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your 
Device.  If you did not, contact your Xerox Representative to purchase this option.
Refer to the Enabling Options with Software Keys in this section to enable your purchased option on the 
machine with the supplied 12 character key.
Note: Jobs stored in a mailbox cannot be forwarded or re-routed 
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71
Setting Up Mailboxes at the Device 
Note: Scanning to the Devices hard drive requires the set up of individual Mailboxes to receive 
scanned files.  Up to 200 Mailboxes can be set up to support this type of scanning.  To set up 
Mailboxes, perform the following steps:
1. Press the Log In / Out button on the Control Panel.
Note: If you log in as Administrator (11111), all mailboxes are created with the owner as System 
Administrator. However, you do NOT have to login as the Administrator to create a...

72 14. Press the rectangular Change Settings button.
15. Use the touch screen keyboard to enter in a name for your Mailbox.
16. When finished entering in a name, press the Save button in the upper right corner of the screen.  (To 
exit the screen, without saving changes, press the Cancel button.)
17. On the Mailbox settings screen, press any other selection lines of interest and use the Change 
Settings button, as previously described, to access and make setting changes.  Use the Save button 
to save...

73
Setting Up Mailboxes with Internet Services
Note: Scanning to the Devices hard drive requires the set up of individual Mailboxes to receive 
scanned files.  Up to 200 Mailboxes can be set up to support this type of scanning.  To set up 
Mailboxes, perform the following steps:
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.
2. Click the Scan tab.
3. Select Mailbox in the directory tree.
4. When the numbered list of Mailboxes is shown,...

74
Scanning to Mailboxes 
Note: Scanning to the Devices hard drive requires the set up of individual Mailboxes to receive 
scanned files.  Up to 200 Mailboxes can be set up to support this type of scanning.  To learn how to set 
up an individual Mailbox, refer to the Setting Up Mailboxes topics in the Scanning to the Devices Hard 
Drive (Mailboxes) section of this guide, and follow the instructions supplied.
Note: Jobs stored in a mailbox cannot be forwarded or re-routed 
To scan to a Mailbox, perform...

75
Retrieving Images from Mailboxes 
1. Images are retrieved from Mailboxes using Internet Services.  To access Internet Services from your 
workstation, with your Internet Browser program running, enter the Devices IP Address (as seen on 
the Configuration Report) into the Address or Location field of the browser.  Press the Enter key on 
your keyboard.
2. Click the Scan Tab.
3. In the Directory Tree, on the left side of the screen, click the Mailbox hot link.
4. Locate your Mailbox, then click the...

76
Installing and Using the Network Scanner Utility 
To retrieve scanned documents directly from the Devices mailbox(es) into an image-editing application 
such as Adobe® Photoshop®, you need to install the Network Scanner Utility (scan driver) on your 
workstation.
You can additionally install and use an application known as Mailbox Viewer to view and import scanned 
files, without using a client-side image-editing program.  For Mailbox Viewer installation instructions, refer 
to instructions contained...

77
Importing Scanned Data from the Mailbox to an Image-Editing Application
1. Start a TWAIN-compatible application program, such as Photoshop.
2. From the File menu, select the command for selecting the scan source (Import/Twain Source, in 
Photoshop).
3. Select FX Network Scan from the displayed list and click Select.
4. From the File menu, select the command to import the image from the scanner.  In Photoshop, for 
example, this would be Import/Twain.
5. If the scanner doesnt automatically display on...

78
Importing Scanned Data from the Mailbox using Mailbox Viewer
1. On your Windows desktop, select Start\Programs\FujiXerox\Network Scanner Utility\Mailbox Viewer.
2. Select the scanner for connection from the displayed list, then click Select Scanner.
3. If no items are shown in the list, click Refresh, then Options, then Change Display and register the 
scanner’s IP address and name.  Click OK when done.
4. Enter the mailbox number and password when prompted.
5. Click Open Mailbox.
6. From the...