Xerox WorkCentre 4118pn User Manual
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Page 101
![Page 101
Xerox WorkCentre 4118 User GuidePage 5-13
Fax (4 in 1 only)
Delay RX
PollUse to retrieve a
document from a remote
fax machine at a specified
time.¾Press [Menu/Exit].
¾Using the Navigation Keys select [Fax Features]
and press [Enter].
¾Select [Polling] and press [Enter].
¾Select [Delay RX Poll] and press [Enter].
¾Enter the fax number using the Numeric Keypad
or Speed Dial, and press [Enter].
¾The display shows the current time, enter a start
time for the remote fax machine to be polled.
Press...](http://img.usermanuals.tech/thumb/82/38079/w300_Xerox_WorkCentre_4118pn-100.png "Page 101
Xerox WorkCentre 4118 User GuidePage 5-13
Fax (4 in 1 only)
Delay RX
PollUse to retrieve a
document from a remote
fax machine at a specified
time.¾Press [Menu/Exit].
¾Using the Navigation Keys select [Fax Features]
and press [Enter].
¾Select [Polling] and press [Enter].
¾Select [Delay RX Poll] and press [Enter].
¾Enter the fax number using the Numeric Keypad
or Speed Dial, and press [Enter].
¾The display shows the current time, enter a start
time for the remote fax machine to be polled.
Press...")
Xerox WorkCentre 4118 User GuidePage 5-13 Fax (4 in 1 only) Delay RX PollUse to retrieve a document from a remote fax machine at a specified time.¾Press [Menu/Exit]. ¾Using the Navigation Keys select [Fax Features] and press [Enter]. ¾Select [Polling] and press [Enter]. ¾Select [Delay RX Poll] and press [Enter]. ¾Enter the fax number using the Numeric Keypad or Speed Dial, and press [Enter]. ¾The display shows the current time, enter a start time for the remote fax machine to be polled. Press...
Page 102
![Page 102
Page 5-14 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Fax Forwarding
This feature sets up the forwarding details for faxes. This can be set for received and or
transmitted faxes and can also print a copy at the WorkCentre 4118.
To configure fax forwarding:
¾Press the [Machine Status] button.
¾Press or until System Admin Tools is displayed and press [Enter].
If the System Admin Tools have been passcode protected, type in the password and press
[Enter].
¾Press or until Forward to Fax is...](http://img.usermanuals.tech/thumb/82/38079/w300_Xerox_WorkCentre_4118pn-101.png "Page 102
Page 5-14 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Fax Forwarding
This feature sets up the forwarding details for faxes. This can be set for received and or
transmitted faxes and can also print a copy at the WorkCentre 4118.
To configure fax forwarding:
¾Press the [Machine Status] button.
¾Press or until System Admin Tools is displayed and press [Enter].
If the System Admin Tools have been passcode protected, type in the password and press
[Enter].
¾Press or until Forward to Fax is...")
Page 5-14 Xerox WorkCentre 4118 User Guide Fax (4 in 1 only) Fax Forwarding This feature sets up the forwarding details for faxes. This can be set for received and or transmitted faxes and can also print a copy at the WorkCentre 4118. To configure fax forwarding: ¾Press the [Machine Status] button. ¾Press or until System Admin Tools is displayed and press [Enter]. If the System Admin Tools have been passcode protected, type in the password and press [Enter]. ¾Press or until Forward to Fax is...
Page 103
![Page 103
Xerox WorkCentre 4118 User GuidePage 5-15
Fax (4 in 1 only)
Mailbox Setup
This feature sets up the forwarding details for faxes. This can be set for received and or
transmitted faxes and can also print a copy at the WorkCentre 4118.
Create a Mailbox
To create a mailbox:
¾Press the [Machine Status] button.
¾Press or until System Admin Tools is displayed and press [Enter].
If the System Admin Tools have been passcode protected, type in the password and press
[Enter].
¾Press or until Mailbox Setup...](http://img.usermanuals.tech/thumb/82/38079/w300_Xerox_WorkCentre_4118pn-102.png "Page 103
Xerox WorkCentre 4118 User GuidePage 5-15
Fax (4 in 1 only)
Mailbox Setup
This feature sets up the forwarding details for faxes. This can be set for received and or
transmitted faxes and can also print a copy at the WorkCentre 4118.
Create a Mailbox
To create a mailbox:
¾Press the [Machine Status] button.
¾Press or until System Admin Tools is displayed and press [Enter].
If the System Admin Tools have been passcode protected, type in the password and press
[Enter].
¾Press or until Mailbox Setup...")
Xerox WorkCentre 4118 User GuidePage 5-15 Fax (4 in 1 only) Mailbox Setup This feature sets up the forwarding details for faxes. This can be set for received and or transmitted faxes and can also print a copy at the WorkCentre 4118. Create a Mailbox To create a mailbox: ¾Press the [Machine Status] button. ¾Press or until System Admin Tools is displayed and press [Enter]. If the System Admin Tools have been passcode protected, type in the password and press [Enter]. ¾Press or until Mailbox Setup...
Page 104
![Page 104
Page 5-16 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Delete a Mailbox
To delete a mailbox:
¾Press the [Machine Status] button.
¾Press or until System Admin Tools is displayed and press [Enter].
If the System Admin Tools have been passcode protected, type in the password and press
[Enter].
¾Press or until Mailbox Setup is displayed and press [Enter].
Press or until Mailbox is displayed and press [Enter].
¾Press or until Delete is displayed and press [Enter]
¾Enter the Box Number to be...](http://img.usermanuals.tech/thumb/82/38079/w300_Xerox_WorkCentre_4118pn-103.png "Page 104
Page 5-16 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Delete a Mailbox
To delete a mailbox:
¾Press the [Machine Status] button.
¾Press or until System Admin Tools is displayed and press [Enter].
If the System Admin Tools have been passcode protected, type in the password and press
[Enter].
¾Press or until Mailbox Setup is displayed and press [Enter].
Press or until Mailbox is displayed and press [Enter].
¾Press or until Delete is displayed and press [Enter]
¾Enter the Box Number to be...")
Page 5-16 Xerox WorkCentre 4118 User Guide Fax (4 in 1 only) Delete a Mailbox To delete a mailbox: ¾Press the [Machine Status] button. ¾Press or until System Admin Tools is displayed and press [Enter]. If the System Admin Tools have been passcode protected, type in the password and press [Enter]. ¾Press or until Mailbox Setup is displayed and press [Enter]. Press or until Mailbox is displayed and press [Enter]. ¾Press or until Delete is displayed and press [Enter] ¾Enter the Box Number to be...
Page 105
![Page 105
Xerox WorkCentre 4118 User GuidePage 5-17
Fax (4 in 1 only)
Mailbox Procedures
These procedures allow you to store a document in a mailbox, delete a document from a
mailbox, print a document from a mailbox and to poll a mailbox. Mailboxes are setup by the
System Administrator.
Storing Documents in a Mailbox
¾Using the Navigation Keys select [Mailbox] and press [Enter].
Select [Store] and press [Enter].
¾Enter the Box Number for the mailbox and press [Enter].
The originals are scanned and stored in the...](http://img.usermanuals.tech/thumb/82/38079/w300_Xerox_WorkCentre_4118pn-104.png "Page 105
Xerox WorkCentre 4118 User GuidePage 5-17
Fax (4 in 1 only)
Mailbox Procedures
These procedures allow you to store a document in a mailbox, delete a document from a
mailbox, print a document from a mailbox and to poll a mailbox. Mailboxes are setup by the
System Administrator.
Storing Documents in a Mailbox
¾Using the Navigation Keys select [Mailbox] and press [Enter].
Select [Store] and press [Enter].
¾Enter the Box Number for the mailbox and press [Enter].
The originals are scanned and stored in the...")
Xerox WorkCentre 4118 User GuidePage 5-17 Fax (4 in 1 only) Mailbox Procedures These procedures allow you to store a document in a mailbox, delete a document from a mailbox, print a document from a mailbox and to poll a mailbox. Mailboxes are setup by the System Administrator. Storing Documents in a Mailbox ¾Using the Navigation Keys select [Mailbox] and press [Enter]. Select [Store] and press [Enter]. ¾Enter the Box Number for the mailbox and press [Enter]. The originals are scanned and stored in the...
Page 106
![Page 106
Page 5-18 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Printing Mailbox Contents
¾Select [Print] and press [Enter]
¾Enter the Box Number for the mailbox and press [Enter].
¾Enter the Passcode for the mailbox and press [Enter].
The contents of the mailbox are printed and deleted.
1¾Press the [Menu/Exit] key.
¾Using the Navigation Keys select
[Mailbox] and press [Enter].
EnterMenu/Exit
2
3
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Page 5-18 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Printing Mailbox Contents
¾Select [Print] and press [Enter]
¾Enter the Box Number for the mailbox and press [Enter].
¾Enter the Passcode for the mailbox and press [Enter].
The contents of the mailbox are printed and deleted.
1¾Press the [Menu/Exit] key.
¾Using the Navigation Keys select
[Mailbox] and press [Enter].
EnterMenu/Exit
2
3
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Page 5-18 Xerox WorkCentre 4118 User Guide Fax (4 in 1 only) Printing Mailbox Contents ¾Select [Print] and press [Enter] ¾Enter the Box Number for the mailbox and press [Enter]. ¾Enter the Passcode for the mailbox and press [Enter]. The contents of the mailbox are printed and deleted. 1¾Press the [Menu/Exit] key. ¾Using the Navigation Keys select [Mailbox] and press [Enter]. EnterMenu/Exit 2 3 Downloaded From ManualsPrinter.com Manuals
Page 107
![Page 107
Xerox WorkCentre 4118 User GuidePage 5-19
Fax (4 in 1 only)
Deleting Mailbox Contents
¾Select [Delete] and press [Enter].
¾Enter the Box Number for the mailbox and press [Enter].
¾Enter the Passcode for the mailbox and press [Enter].
The contents of the mailbox are deleted.
1¾Press the [Menu/Exit] key.
¾Using the Navigation Keys select
[Mailbox] and press [Enter].
EnterMenu/Exit
2
3
Downloaded From ManualsPrinter.com Manuals](http://img.usermanuals.tech/thumb/82/38079/w300_Xerox_WorkCentre_4118pn-106.png "Page 107
Xerox WorkCentre 4118 User GuidePage 5-19
Fax (4 in 1 only)
Deleting Mailbox Contents
¾Select [Delete] and press [Enter].
¾Enter the Box Number for the mailbox and press [Enter].
¾Enter the Passcode for the mailbox and press [Enter].
The contents of the mailbox are deleted.
1¾Press the [Menu/Exit] key.
¾Using the Navigation Keys select
[Mailbox] and press [Enter].
EnterMenu/Exit
2
3
Downloaded From ManualsPrinter.com Manuals")
Xerox WorkCentre 4118 User GuidePage 5-19 Fax (4 in 1 only) Deleting Mailbox Contents ¾Select [Delete] and press [Enter]. ¾Enter the Box Number for the mailbox and press [Enter]. ¾Enter the Passcode for the mailbox and press [Enter]. The contents of the mailbox are deleted. 1¾Press the [Menu/Exit] key. ¾Using the Navigation Keys select [Mailbox] and press [Enter]. EnterMenu/Exit 2 3 Downloaded From ManualsPrinter.com Manuals
Page 108
![Page 108
Page 5-20 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Polling from a Mailbox
¾Select [Poll From] and press [Enter].
¾Enter the Box Number to be polled and press [Enter].
Enter the Passcode for the mailbox and press [Enter].
¾Enter a remote fax number and press [Enter].
The display shows the current time.
¾Enter a Start Time for the mailbox to be polled and press [Enter].
If you set a time earlier than the current time, the originals will be retrieved at that time the
following day.
The mailbox...](http://img.usermanuals.tech/thumb/82/38079/w300_Xerox_WorkCentre_4118pn-107.png "Page 108
Page 5-20 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Polling from a Mailbox
¾Select [Poll From] and press [Enter].
¾Enter the Box Number to be polled and press [Enter].
Enter the Passcode for the mailbox and press [Enter].
¾Enter a remote fax number and press [Enter].
The display shows the current time.
¾Enter a Start Time for the mailbox to be polled and press [Enter].
If you set a time earlier than the current time, the originals will be retrieved at that time the
following day.
The mailbox...")
Page 5-20 Xerox WorkCentre 4118 User Guide Fax (4 in 1 only) Polling from a Mailbox ¾Select [Poll From] and press [Enter]. ¾Enter the Box Number to be polled and press [Enter]. Enter the Passcode for the mailbox and press [Enter]. ¾Enter a remote fax number and press [Enter]. The display shows the current time. ¾Enter a Start Time for the mailbox to be polled and press [Enter]. If you set a time earlier than the current time, the originals will be retrieved at that time the following day. The mailbox...
Page 109
![Page 109
Xerox WorkCentre 4118 User GuidePage 5-21
Fax (4 in 1 only)
Sending to a Mailbox
¾Select [Send] and press [Enter].
¾Enter the Box Number for where the originals are to be sent, and press [Enter].
¾Enter the Passcode for the mailbox and press [Enter].
¾Enter a remote fax number and press [Enter].
The display shows the current time.
¾Enter a Start Time for the originals to be sent and press [Enter].
If you set a time earlier than the current time, the job will be sent at that time the following
day.
The...](http://img.usermanuals.tech/thumb/82/38079/w300_Xerox_WorkCentre_4118pn-108.png "Page 109
Xerox WorkCentre 4118 User GuidePage 5-21
Fax (4 in 1 only)
Sending to a Mailbox
¾Select [Send] and press [Enter].
¾Enter the Box Number for where the originals are to be sent, and press [Enter].
¾Enter the Passcode for the mailbox and press [Enter].
¾Enter a remote fax number and press [Enter].
The display shows the current time.
¾Enter a Start Time for the originals to be sent and press [Enter].
If you set a time earlier than the current time, the job will be sent at that time the following
day.
The...")
Xerox WorkCentre 4118 User GuidePage 5-21 Fax (4 in 1 only) Sending to a Mailbox ¾Select [Send] and press [Enter]. ¾Enter the Box Number for where the originals are to be sent, and press [Enter]. ¾Enter the Passcode for the mailbox and press [Enter]. ¾Enter a remote fax number and press [Enter]. The display shows the current time. ¾Enter a Start Time for the originals to be sent and press [Enter]. If you set a time earlier than the current time, the job will be sent at that time the following day. The...
Page 110
![Page 110
Page 5-22 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Fax Setup Options
Changing the Fax Setup Options
¾Using the Navigation Keys select [Fax Setup] and press [Enter].
¾Using the Navigation Keys select the required setup option and press [Enter].
¾Using the “Fax Setup Options” starting on page 5-23 customize the settings to meet your
requirements.
Press [Enter] to save your selections.
¾Press [Menu/Exit] to exit each menu level and return to standby mode.
1¾Press the [Machine Status] key....](http://img.usermanuals.tech/thumb/82/38079/w300_Xerox_WorkCentre_4118pn-109.png "Page 110
Page 5-22 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Fax Setup Options
Changing the Fax Setup Options
¾Using the Navigation Keys select [Fax Setup] and press [Enter].
¾Using the Navigation Keys select the required setup option and press [Enter].
¾Using the “Fax Setup Options” starting on page 5-23 customize the settings to meet your
requirements.
Press [Enter] to save your selections.
¾Press [Menu/Exit] to exit each menu level and return to standby mode.
1¾Press the [Machine Status] key....")
Page 5-22 Xerox WorkCentre 4118 User Guide Fax (4 in 1 only) Fax Setup Options Changing the Fax Setup Options ¾Using the Navigation Keys select [Fax Setup] and press [Enter]. ¾Using the Navigation Keys select the required setup option and press [Enter]. ¾Using the “Fax Setup Options” starting on page 5-23 customize the settings to meet your requirements. Press [Enter] to save your selections. ¾Press [Menu/Exit] to exit each menu level and return to standby mode. 1¾Press the [Machine Status] key....