Xerox Phaser 6500DN User Manual

							Printing
Phaser 6500 Color Laser Printer
User Guide81
Printing on Both Sides of the Paper
This section includes:
•Automatic 2-Sided Printing Guidelines on page 81
•Binding Edge Options on page 81
•Automatic 2-Sided Printing on page 82
•Manual 2-Sided Printing on page 82
Note: Automatic 2-sided printing is available for the Phaser 6500DN printer configuration. Manual 
2-sided printing using Tray 1 is available for both Phaser 6500 configurations. The PCL 6 print 
driver for Windows is the only one that supports manual 2-sided printing. For details, see 
Performing Manual 2-sided Printing from Tray 1 on page 82. However, you can use the manual 
feed slot to print 2-sided pages one sheet at a time using the PostScript driver. For details, see 
Performing Manual 2-sided Printing from the Manual Feed Slot on page 83.
Automatic 2-Sided Printing Guidelines
Before printing a 2-sided document, verify that the paper is a supported size for the tray. For a list of 
supported sizes, see Supported Paper on page 48.
Do not use the following media for automatic 2-sided printing:
• Transparencies
•Envelopes
•Labels
• Any die-cut specialty media, such as business cards
•Cardstock
•Glossy cardstock
Binding Edge Options
When you use the print driver to select 2-sided printing, you also select the binding edge. The binding 
edge determines how the pages turn. The actual outcome depends on the orientation (portrait or 
landscape) of images on the page, as shown in the following illustrations.
PortraitLandscape
Flip on Long Edge Flip on Short Edge Flip on Long Edge Flip on Short Edge
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6500 Color Laser Printer
User Guide 82
Automatic 2-Sided Printing
You can perform automatic 2-sided printing from Tray 1 and, if installed, the 250-sheet feeder (Tray 2).
To perform automatic 2-sided printing:
1. Insert the paper into the desired tray. For more information, see Loading Paper on page 51.
2. In the print driver, select 2-sided printing:
• Windows users: In the Paper/Output tab, from the 2-Sided Print drop-down list, select either 
Flip on long edge or Flip on short edge.
• Macintosh users: In the Print dialog box, from the Presets menu, select Layout. Then select 
either Long-edged printing or Short-edged printing.
For details, see Binding Edge Options on page 81.
3. Select any other desired printing options and then click OK and then click OK again (or Print) to 
start printing.
Note: For optional printer features to be available in the print driver dialogs, the optional features 
must be installed and enabled. If you have not enabled your installed optional features, see 
Enabling Optional Features on page 41.
See also: 
Automatic 2-Sided Printing Guidelines on page 81
Manual 2-Sided Printing
This section includes:
•Performing Manual 2-sided Printing from Tray 1 on page 82
•Performing Manual 2-sided Printing from the Manual Feed Slot on page 83
If you do not have the optional duplex unit installed, you can still print on both sides of some paper 
using the following instructions. You can also use this procedure for printing on paper incompatible 
with the duplex unit.
Performing Manual 2-sided Printing from Tray 1
Notes: 
•This method of manual 2-sided printing is only available using the PCL print driver.
•Do not perform manual 2-sided printing on cardstock or glossy cardstock using this method.
1. Load Tray 1 with the desired paper acceptable for use in Tray 1. For details, see Supported Paper on 
page 48.CAUTION: Use only paper specified for use with this printer. Damage caused by 
unsupported paper is not covered under the Xerox
® Warranty, Service Agreement, or 
Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the 
United States and Canada. Coverage can vary outside these areas. Please contact 
your local representative for details.
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6500 Color Laser Printer
User Guide83
2. In the application you are printing from, open the Print dialog box and select the Phaser 6500 PCL 
driver.
3. Click the Properties button.
4. Click the Advanced tab.
5. In the Other Settings section, in the Items list, select Electronic Sort. In the Electronic Sort field 
below the Items list, select Off.
6. Click the Paper/Output tab and do the following:
a. From the Paper Tray list, select Tray  1.
b. From the 2-Sided Print list, select either Flip on long edge (Manual) or Flip on short edge 
(Manual).
c. From the Paper Type field, select the paper type.
d. Select any other desired settings and then click OK.
7. In the Print dialog box, select the pages to print and then click OK (or Print) to start printing.
Note: You do not need to select to print odd or even pages only. Either select to print all pages or a 
page range. The driver prints the even pages first and then the printer waits for you to insert the 
printed pages back into Tray 1.
8. The Setting Method for Paper Tray 1 Duplex window appears on your computer screen. 
Note: Keep this window open until you are finished with the entire print job, because you cannot 
access it easily once you close it. This window explains how to reload the printed pages into the 
paper tray. If you close the window, do the following: without turning the pages over or around, lift 
them as they are and place them into the paper tray. If you have performed the procedure 
correctly, the blank sides of the page are facing up. Close the tray.
9. On the printer control panel, click the OK button to resume printing.
Performing Manual 2-sided Printing from the Manual Feed Slot
1. After printing on one side of a sheet of paper, adjust the paper guides in the manual feed slot to fit 
the paper.
2. Slowly and evenly insert the paper (one sheet only) into the manual feed slot with print side face 
down. The printer grabs and holds the paper.
3. If the paper looks skewed after the printer pulls it in, gently remove the paper and insert it again.
4. Open the print file if it is not already open and then select Print from the File menu.
5. In the Print dialog box, select the desired print driver and then click the Properties button.
6. In the Paper/Output tab, select the following:
a. From the Paper Size list, select the paper size.
b. From the Paper Type list, select the paper type.
c. From the Paper Tray list, select Manual Feed Slot.
7. Click OK.
8. In the Print dialog box, select the page you want to print on the sheet and then click Print (or OK) 
to start printing.
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6500 Color Laser Printer
User Guide 84
Printing Using Secure Print
This section includes:
•Setting Up a Secure Print Job on page 84
•Printing a Secure Print Job on page 85
•Storing a Print Job in Memory on page 86
•Printing a Stored Job on page 86
Notes: 
•Secure Print requires the Productivity Kit to be installed in the printer. For information on your 
printer configuration and available optional features, see Configurations and Options on 
page 21.
•The RAM Disk feature of the printer must also be enabled for you to use Secure Print. For 
information on enabling this option, see Enabling Optional Features on page 41.
Secure Print enables you to store a document in the printer, then print it from the printer control panel. 
When you send the Secure Print document to the printer, you assign a password for printing the 
document. To retrieve the print job, enter the same password at the control panel of the printer. You 
can use this feature to send confidential documents to the printer and print them when you are at the 
printer.
You can also store documents in the printer without assigning a password. By storing frequently used 
documents in the printer, you can print them on demand from the printer without sending the print job 
from the computer repeatedly.
Setting Up a Secure Print Job
You set up Secure Print print jobs in the print driver at your computer. Both the PCL and PostScript 
drivers can be used for Secure Print. After setup, you can print the job from the control panel of the 
printer.
1. From the application you are using to print, open the Print dialog box. For example, from the File 
menu, select Print.
2. Select your Phaser 6500 printer (PostScript or PCL print driver) and then click the Properties 
button.
3. In the Paper/Output tab of the print driver Properties dialog box, do the following:
a. From the Job Type list, select Secure Print.
b. If you are using the PostScript driver, click the Setup button. If you are using the PCL driver, 
click the Setting button.
c. In the Secure Print dialog box, type your name (8-character limit) in the Username field. Enter 
a numeric password in the Password field.
d. At the Retrieve Document Name field, do one of the following:
• To use a specific document name to access the document from the printer control panel, 
select Enter Document Name. In the Document Name field, type the name of the 
document as you want it to appear on the printer control panel (12-character limit).
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6500 Color Laser Printer
User Guide85
• To display a timestamp instead of a document name on the control panel, select Use 
Existing Name if you are using the PostScript driver. If you are using the PCL driver, select 
Auto Retrieve.
e. Click OK.
4. Select any other desired printing options including paper tray, paper type and paper size, and then 
click OK.
5. In the Print dialog box, click OK (or Print).
6. When you are ready to print, follow the instructions in Printing a Secure Print Job on page 85.
Note: Any print jobs stored in the RAM are erased when the printer is turned off or loses power.
Printing a Secure Print Job
1. To print a Secure Print at the printer control panel, press the Back Arrow button to access the Walk-
Up printing feature.
2. At Secure Print, press the OK button.
3. At your user name, the name you assigned to the document when you set up the Secure Print, 
press OK.
• To enter the password, use the arrow buttons to select the password numbers one at a time: 
press the Up Arrow button to increase the number, use the Down Arrow button to decrease 
the number. 
• After entering each number, press the Forward Arrow button. The number you just entered 
displays as an asterisk to keep it private. 
• Enter the next number in the password using the same process as before. 
• After entering all of the numbers in the password, press OK.
4. Do one of the following:
• If you selected to retrieve the document using a specific name, then press the Down Arrow 
button to scroll to the name and press OK.
• If you selected to retrieve the document using a timestamp, at Select Document a time stamp 
appears on the control panel menu. Press OK.
5. Select from the following:
• To delete the document from memory after printing, at Delete after Print press OK.
• To print the document and keep it in the memory of the printer after printing, use the Down 
Arrow button to scroll to Print and Save and then press OK.
Note: Any print jobs stored in the RAM are erased when the printer is switched off or loses power. 
To delete the document without printing it, press the Down Arrow button to scroll to Delete and 
then press OK.
6. Set the number of copies to print using Up Arrow or Down Arrow buttons and then press OK to 
start printing.
See also: 
Setting Up a Secure Print Job on page 84
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6500 Color Laser Printer
User Guide 86
Storing a Print Job in Memory
To store documents in the printer RAM, you must have the Productivity Kit installed in your printer and 
RAM Disk enabled. This feature allows you to store a frequently used print job in the RAM of the printer 
for printing at any time. The print job stays in the memory until it is deleted or the printer is turned off.
To create a stored print job:
1. From the application you are using to print, open the Print dialog box.
2. Select your Phaser 6500 print driver, either PCL or PostScript, and then click the Properties button.
3. In the Paper/Output tab of the print driver Properties dialog box, do the following:
a. From the Job Type list, select Secure Print. The Setup (or Setting) button becomes available.
b. Click the Setup (or Setting) button.
c. In the Username field of the Secure Print dialog box, type the user name you want to associate 
with this print job (8-character limit).
d. You can enter a numeric password in the Password field or, to make this job available to 
anyone, leave the password field empty.
e. At the Retrieve Document Name field, select Enter Document Name. In the Document Name 
field, type the name of the document as you want it to appear on the printer control panel (12-
character limit).
f. Click OK.
4. Select any other desired printing options including paper tray, paper type and paper size, and then 
click OK.
5. In the Print dialog box, click OK (or Print).
See also: 
Enabling Optional Features on page 41
Printing a Stored Job
1. At the printer control panel, press the Back Arrow button to access the Walk-Up printing menu.
2. At Secure Print, press the OK button.
3. Use the Up Arrow and Down Arrow buttons to scroll to the username associated with the stored 
document you want to print. Press OK.
4. If a password was set for the stored job, follow step 4 in Printing a Secure Print Job on page 85.
5. Press the Down Arrow button to scroll to the document name, the name entered in the Document 
Name field of the Secure Print dialog box, and then press OK.
6. Press the Down Arrow button to scroll to Print and Save and press OK.
Note: To delete a stored print job after printing, select Delete after Print instead of Print and Save. 
All print jobs are deleted when the printer is turned off.
7. Set the number of copies to print using the Up Arrow or Down Arrow buttons and then press OK to 
start printing.
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6500 Color Laser Printer
User Guide87
Printing Using Proof Print
This section contains:
•Setting Up a Proof Print Job on page 87
•Printing a Proof Print Job on page 88
Notes: 
•Proof Print requires that you have the Productivity Kit installed in the printer. For information on 
your printer configuration and available optional features, see Configurations and Options on 
page 21.
•The RAM Disk feature of the printer must also be enabled for you to use Proof Print. For 
information on enabling this option, see Enabling Optional Features on page 41.
The Proof Print feature enables you to store a multiple-copy print job in the printer, then verify one set 
before printing the remainder. If you are satisfied with the first set, you can print the remaining copies 
from the control panel.
Setting Up a Proof Print Job
You set up Proof Print print jobs in the print driver at your computer. You can use the PCL or the 
PostScript drivers for Proof Print. After setup, one copy of the job prints for you to review. Then you can 
print the rest of the copies or delete them from the printer control panel.
1. From the application you are using to print, open the Print dialog box.
2. Select your Phaser 6500 printer (PostScript or PCL print driver) and then click the Properties 
button.
3. In the Paper/Output tab of the print driver Properties dialog box, do the following:
a. From the Job Type list, select Proof Print.
b. If you are using the PostScript driver, click the Setup button. If you are using the PCL driver, 
click the Setting button.
c. In the Proof Print dialog box, type your name (8-character limit) in the Username field.
d. At the Retrieve Document Name field, do one of the following:
• To use a specific document name to access the document from the printer control panel at 
the time of printing, select Enter Document Name. In the Document Name field, type the 
name of the document as you want it to appear on the printer control panel (12-character 
limit).
• To have the control panel display a timestamp instead of a document name, select Use 
Existing Name if you are using the PostScript driver. If you are using the PCL driver, select 
Auto Retrieve.
e. Click OK.
4. Select any other desired printing options including paper tray, paper type and paper size, and then 
click OK.
Note: Do not select the number of copies in the print driver; you do that at the control panel later 
when you print.
5. In the Print dialog box, click OK (or Print).
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6500 Color Laser Printer
User Guide 88
6. One set of the job prints. Review this set. If the set is satisfactory, you can print the remaining sets 
from the control panel. For details, see Printing a Proof Print Job on page 88.
Printing a Proof Print Job
1. After reviewing the first set that printed when you sent the document, you can print the remaining 
sets from the control panel. At the printer control panel, press the Back Arrow button to access the 
Walk-Up printing feature.
2. Press the Down Arrow button to go to Proof Print and then press the OK button.
3. At your user name, or the name you supplied to use for retrieving the document when you set up 
the Proof Print. Press OK.
4. Do one of the following:
• If you selected to retrieve the document using a specific name, then at the name of the 
document, press OK.
• If you selected to retrieve the document using a timestamp, Select Document and a time 
stamp appear on the control panel menu. Press OK.
5. Select from the following:
• To print the document and then delete it from memory after printing, at Delete after Print, 
press OK.
• To print the document and keep it in the printer memory after printing, press the Down Arrow 
button to scroll to Print and Save and then press OK.
Note: Any print jobs stored in the RAM are erased when the printer is turned off or loses power.
6. Press the Up Arrow or Down Arrow buttons to set the number of sets to print and then press OK.
See also: 
Setting Up a Proof Print Job on page 87
Downloaded From ManualsPrinter.com Manuals 
						

							5
Phaser 6500 Color Laser Printer
User Guide89
Control Panel Menus
This chapter includes:
•Navigating the Control Panel Menus on page 90
•Information Pages Menu on page 91
•Billing Meters on page 92
•Admin Menu on page 93
•Tray Settings Menu on page 102
Downloaded From ManualsPrinter.com Manuals 
						

							Control Panel Menus
Phaser 6500 Color Laser Printer
User Guide 90
Navigating the Control Panel Menus
The following table describes the navigation and function buttons on the control panel used to select 
menu options and operate certain printer features.
IconNameDescription
Menu Controls access to the menus or the print screen.
OK Select or execute the option or function displayed on the screen.
Power Saver Lighted button. Controls entry and exit from Energy Saver mode. Light on 
indicates the printer is in Energy Saver mode. Light off indicates the printer 
is awake and ready to print.
Stop/Cancel Stops the current printer operation or cancels the current print or copy job.
Up/Down 
ArrowsMoves the menu options up or down in the display screen.
Back/Forward 
ArrowsMoves the selection point back and forward through the displayed menu 
options.
The Back Arrow button displays the Walk-Up Features menu if you press it 
before pressing any other buttons.
Back/Return Navigates up one menu level. 
Downloaded From ManualsPrinter.com Manuals