Xerox Phaser 6500DN User Manual

							Printing
Phaser 6500 Color Laser Printer
User Guide71
Printing Envelopes using the PCL Driver
1. After loading the envelopes in the appropriate tray, in the application you are printing from, open 
the Print dialog.
2. Select the Phaser 6500 PCL printer from the list of printers and then click the Properties (or 
Preferences) button.
3. In the Paper/Output tab, do the following:
a. From the Paper Type list, select Envelope.
b. From the Paper Size list, select the envelope size.
c. From the Paper Tray list, select the tray you are using.
4. Select the Layout tab and then, from the Fit to New Paper Size list, select the envelope size.
Note: Some applications do not allow you to rotate the image for printing on envelopes the way 
they are fed into the printer. Since you cannot change the way the envelope is fed into the printer, 
you can use the special rotation setting of the print driver. In the Layout tab, click the 
Booklet/Poster/Mixed Document/Rotation button and select Portrait & Landscape [For 
envelopes] from the Image Rotation (180 deg) list and then click OK.
5. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
Printing Labels
This section includes:
•Guidelines for Printing Labels on page 71
•Printing Labels from Tray 1 on page 72
•Printing Labels from the Manual Feed Slot on page 72
To order paper or other specialty media, contact your local reseller or go to the Xerox
® Supplies website 
at www.xerox.com/office/6500supplies.
Guidelines for Printing Labels
Note: Labels can be printed from Tray 1 and from the manual feed slot.
• Do not use vinyl labels.
• Print only on one side of the sheet of labels. Use full sheet labels only.
• Do not use labels that are perforated, have backing sheets that have partially peeled away or that 
have parts of the labels already removed.
• Store unused labels flat in their original packaging. Leave the sheets of labels inside the original 
packaging until ready to use. Return any unused sheets of labels to the original packaging and 
reseal it.
• Do not store label sheets in extreme conditions of temperature or humidity. Storing them in 
extreme conditions can cause print-quality problems or cause them to jam in the printer. CAUTION: Do not use any sheet where labels are missing; it can damage the 
printer.
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Phaser 6500 Color Laser Printer
User Guide 72
• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and 
jam in the printer.
Printing Labels from Tray 1
1. Gently pull out the paper tray and slide open the paper guides, then open the output tray to hold 
the printed labels. For details, see Loading Paper in Tray 1 on page 51.
2. Fan the labels to release sheets that are stuck together.
3. Insert the labels with the label side up and with the top of the sheets at the front of the tray. Do 
not load more than 25 sheets.
4. Adjust the paper guides to fit the sheets.
5. In the application you are using to print the labels, open the Print dialog box and then click the 
Properties (or Preferences) button.
6. In the Paper/Output tab of the print driver, do the following:
a. From the Paper Tray list, select Tray  1.
b. From the Paper Size list, select the label sheet size.
c. From the Paper Type list, select Labels.
7. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
Printing Labels from the Manual Feed Slot
Note: When possible, print labels from Tray 1 to reduce the chance of labels peeling off and 
causing paper jams in the paper path.
1. Slide the paper guides of the manual feed slot to fit the label sheet and then open the output tray 
of the printer. For details, see Loading Paper in the Manual Feed Slot on page 53.
2. With the labels face down and the top of the sheet toward the printer, slowly insert it into the 
manual feel slot until it stops. Ensure that the sheet is entered straight, not crooked. If necessary, 
reposition the paper guides to fit the sheet.
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Phaser 6500 Color Laser Printer
User Guide73
3. In the application you are using to create the labels, open the Print dialog box and select the 
Phaser 6500 printer. You can use the PCL or the PostScript driver.
4. Click the Properties button.
5. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the size of the sheet of labels.
b. From the Paper Type list, select Labels.
c. From the Paper Tray list, select Manual Feed Slot.
6. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
Printing on Glossy Cardstock
This section includes:
•Guidelines for Printing on Glossy Cardstock on page 73
•Printing on Glossy Cardstock from Tray 1 on page 74
•Printing on Glossy Cardstock from the Manual Feed Slot on page 74
Guidelines for Printing on Glossy Cardstock
• You can print on glossy cardstock from Tray 1 or from the manual feed slot.
• For glossy cardstock over 163 
g/m2, select HW Gloss Card mode. For cardstock lighter than 163 
g/m2, select LW  G l o s s  Ca rd . 
• Do not perform automatic 2-sided printing using glossy cardstock.
• Do not open sealed packages of glossy cardstock until you are ready to load them into the printer.
• Leave glossy cardstock in the original wrapper and store unopened packages in the original 
shipping carton until ready to use.
• Remove all other paper from the tray before loading glossy cardstock.
• Load only the amount of glossy cardstock you plan to use, and remove the unused portion from 
the tray when you are finished printing. Put the unused glossy cardstock back in the original 
wrapper and seal it for later use.
• Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy cardstock 
to curl and jam the printer.
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							Printing
Phaser 6500 Color Laser Printer
User Guide 74
Printing on Glossy Cardstock from Tray 1
1. Gently pull out the paper tray and slide open the paper guides, then open the output tray to hold 
the printed sheets. For details, see Loading Paper in Tray 1 on page 51.
2. Fan the sheets to release any that are stuck together.
3. Insert the glossy cardstock into the tray with the print side face up.
Note: Do not load more than 25 sheets. Do not load the paper above the fill line indicated on the 
tray. Overloading the tray can cause jams.
4. In the application you are using to print from, open the Print dialog box and select the 
Phaser 6500 printer. you can use the PCL or the PostScript driver.
5. Click the Properties button.
6. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the paper size.
b. From the Paper Type list, select LW  G l o s s  Ca rd or HW Gloss Card, as appropriate.
c. From the Paper Tray list, select Tray  1.
7. Select any other desired settings, such as page orientation, and then click OK.
8. In the Print dialog box, click OK (or Print) to start printing.
Printing on Glossy Cardstock from the Manual Feed Slot
1. Slide the paper guides of the manual feed slot to fit the sheet and then open the output tray of the 
printer. For details, see Loading Paper in the Manual Feed Slot on page 53.
2. With the top of the sheet toward the printer, slowly insert one sheet into the manual feel slot until 
it stops. Ensure that the sheet is entered straight, not crooked. If necessary, reposition the paper 
guides to fit the sheet.
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Phaser 6500 Color Laser Printer
User Guide75
3. In the application you are using to print from, open the Print dialog box and select the 
Phaser 6500 printer. If you have both the PCL and the PostScript drivers installed, you can use 
either driver.
4. Click the Properties button.
5. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the size of the glossy cardstock.
b. From the Paper Type list, select LW  G l o s s  Ca rd or HW Gloss Card, as appropriate.
c. From the Paper Tray list, select Manual Feed Slot.
6. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
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							Printing
Phaser 6500 Color Laser Printer
User Guide 76
Printing on Cardstock
This section includes:
•Guidelines for Printing on Cardstock on page 76
•Printing on Cardstock from Tray 1 on page 76
•Printing on Cardstock from the Manual Feed Slot on page 77
Guidelines for Printing on Cardstock
• You can print on lightweight cardstock and heavyweight cardstock from Tray 1 or from the manual 
feed slot.
• Do not perform automatic 2-sided printing using cardstock.
• Lightweight cardstock acceptable weight for this printer is 100–163 
g/m2, 37–60 lb.
• Heavyweight cardstock acceptable for this printer is 163–220 
g/m2, 60–80 lb. cover. Test all thick 
stock to ensure acceptable performance.
• Do not load cardstock of mixed thicknesses in the tray at the same time; use only one thickness in 
the tray per print job.
• Do not use cardstocks that are coated or designed for inkjet printers.
Printing on Cardstock from Tray 1
1. Gently pull out the paper tray and slide open the paper guides, then open the output tray to hold 
the printed sheets. For details, see Loading Paper in Tray 1 on page 51.
2. Fan the sheets to release any that are stuck together.
3. Insert the cardstock into the tray with the print side face up.
Note: Do not load a stack of cardstock higher than 27.6 mm (1.08 in.) in the tray.
4. In the application you are printing from, open the Print dialog box and select the Phaser 6500 
printer. You can use the PCL or the PostScript driver.
5. Click the Properties button.
6. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the size of the cardstock.
b. From the Paper Type list, select either Light Card or Heavy Card as appropriate.
c. From the Paper Tray list, select Tray  1.
7. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
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							Printing
Phaser 6500 Color Laser Printer
User Guide77
Printing on Cardstock from the Manual Feed Slot
1. Slide the paper guides of the manual feed slot to fit the sheet and then open the output tray of the 
printer. For details, see Loading Paper in the Manual Feed Slot on page 53.
2. With the top of the sheet toward the printer, slowly insert one sheet into the manual feel slot until 
it stops. Ensure that the sheet is entered straight, not crooked. If necessary, reposition the paper 
guides to fit the sheet.
3. In the application you are using to print, open the Print dialog box and select the Phaser 6500 
printer. You can use the PCL and the PostScript driver.
4. Click the Properties button.
5. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the size of the cardstock.
b. From the Paper Type list, select Light Card or Heavy Card as appropriate.
c. From the Paper Tray list, select Manual Feed Slot.
6. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
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							Printing
Phaser 6500 Color Laser Printer
User Guide 78
Printing Custom Sizes
This section includes:
•Defining Custom Paper Sizes on page 78
•Printing on Custom-size Paper on page 79
Note: Custom-size paper can be loaded into all trays.
Defining Custom Paper Sizes
This section includes:
•Defining the Custom Page Size in the PostScript Driver on page 78
•Creating a Custom Paper Size for the PostScript Driver on page 79
•Creating a Custom Paper Size for the PCL Driver on page 79
Notes: 
•The custom size defined must be within the maximum and minimum size ranges for the printer 
paper tray you are using. For details, see the custom size paper ranges given for each tray in 
Supported Paper on page 48.
•You can create custom paper sizes for use with both the PostScript and PCL print drivers, but the 
method for each is different. For optimum success, follow the instructions carefully.
•If you get an error message when creating a custom size, you could lack permission to save 
custom paper sizes on your computer system. See your system administrator for help.
Defining the Custom Page Size in the PostScript Driver
Note: This method does not allow you to save the custom size under a unique name in the print 
driver. You can save only one custom page size at a time in the PostScript Custom Size Settings 
window of the print driver. Once saved, the dimensions are retained until you change them. You 
can create a custom paper size for the PostScript driver and save it under a unique name for repeat 
use. For instructions, see Creating a Custom Paper Size for the PostScript Driver on page 79.
1. Open the settings of the PostScript print driver:
• In Windows, navigate to your printer directory or list and then right-click the Phaser 6500 
PostScript driver and select Properties. In the Properties dialog box, click the Printing 
Preferences button.
• In Macintosh, from the Print menu of the application, select the Phaser 6500 printer and then 
click the Properties button.
2. In the Paper/Output tab of the print driver, from the Paper Size list, select Custom Page Size.
3. In the PostScript Custom Size Settings dialog box, select the units of measurement to use for 
creating the page size. In the Custom Size Settings section, specify the size for the short edge 
(width) and the long edge (length) of the paper. Click OK.
4. In the Printing Preferences dialog box, click OK.
To change the custom size, in the Paper/Output tab, click the Edit button below the Paper Size field. 
Make the desired changes in the dialog box. Save your changes in all applicable dialog boxes.
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Phaser 6500 Color Laser Printer
User Guide79
Creating a Custom Paper Size for the PostScript Driver
Note: This method allows you to create and save a custom paper size under a unique name for use 
with the PostScript driver. You can create as many custom sizes as your printer trays can handle.
1. In Windows, navigate to your printer directory or list. In the Printers and Faxes folder, click the File 
menu and select Server Properties. The Print Server Properties dialog box appears.
2. In the Forms tab, select the Create a new form check box.
3. In the Form name field, type a name for your custom size. Overwrite the name that appears in the 
field.
4. In the Form description section, select the units of measurement to use for the paper size, then 
define the width and height and printer margins.
5. Click the Save Form button and then click Close.
The custom size is available as an option in the Print dialog box of most applications when you 
select the Phaser 6500 PostScript driver. The exact location varies with the application.
Creating a Custom Paper Size for the PCL Driver
Notes: 
•The PCL print driver is available for Windows only.
•Custom paper sizes created in the PCL driver become available in the Paper Size list on the 
Paper/Output tab of the print driver. It is also available in the Print dialog box of most 
applications. The exact location varies with the application.
1. Navigate to your printer directory or list and then right-click the Phaser 6500 PCL driver and select 
Properties.
2. In the Properties dialog box, click the Configuration tab.
3. At the bottom of the Configuration tab, click the Custom Paper Size button. The Custom Paper 
Size dialog box opens.
4. In the Units section, select the units of measurement to use for defining the page size.
5. In the Short Edge field, specify the width of the page. In the Long Edge field, specify the length of 
the page.
6. To save this custom size, select the Name Paper Size check box then type a name for this custom 
size in the Paper Name field.
7. Click OK.
8. In the Properties dialog box of the driver, click OK.
The custom size is available as an option in the Print dialog box of most applications when you 
select the Phaser 6500 PCL driver. The custom size is also available in the Paper Size field, in the 
Paper/Output tab of the PCL driver.
Printing on Custom-size Paper
This section includes:
•Printing on Custom-size Paper Using the PostScript Driver on page 80
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							Printing
Phaser 6500 Color Laser Printer
User Guide 80
•Printing on Custom-size Paper Using the PCL Driver on page 80
Note: When setting the paper size in the print driver and control panel, be sure to specify the same 
size as the paper in the tray. Setting the wrong size for printing can cause a printer error. You 
probably receive more paper size errors when you configure a bigger size when using a narrow-
width paper.
Printing on Custom-size Paper Using the PostScript Driver
1. Load the custom-size paper in the tray you want to use. For details, see Loading Paper on page 51.
2. In the application you are printing from, open the Print dialog box and select the Phaser 6500 
PostScript driver.
3. Do one of the following:
• To print using a custom size, in the Print dialog box, select the custom paper size name from the 
dialog box size menu or list. Click the Properties button and skip to step 4.
• To print using the Custom Page Size defined in the PostScript driver properties, in the Print 
dialog box, click the Properties button. in the Paper/Output tab, select Custom Page Size from 
the Paper Size list. In the PostScript Custom Size Settings dialog box, leave the settings as is or 
change them to match the paper you are printing on. Click OK.
4. In the Paper/Output tab, do the following:
a. From the Paper Type list, select the paper type.
b. From the Paper Tray list, select the tray to print from.
5. Select any other desired options and then click OK.
6. In the Print dialog box, click OK (or Print) to start printing.
Printing on Custom-size Paper Using the PCL Driver
1. Load the custom-size paper in the tray you want to use. For details, see Loading Paper on page 51.
2. In the application you are printing from, open the Print dialog box and select the Phaser 6500 PCL 
driver.
3. Click the Properties button.
4. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the name of a custom-size you created.
b. From the Paper Type list, select the paper type.
c. From the Paper Tray list, select the tray to print to.
5. Select any other desired options and then click OK.
6. In the Print dialog box, click OK (or Print) to start printing.
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