Xerox Phaser 4500N User Manual

							Printer Settings
Phaser™ 4500 Laser Printer
1-14
Pri nti ng the  Sta rtup Pa ge  
To print the “Startup Page”:
1.Select Information, then press the OK button.
2.Select Information Pages, then press the OK button.
3.Select Startup Page, then press the OK button to print.
Acce ssi ng Powe r Sa ve r
To save energy, the printer enters a Power Saver, low-energy consumption mode after a pre-
defined period of time since its last activity. In this mode, most printer electrical systems are 
shut down. When a print job is sent to the printer, the printer enters Warmup Mode. You can 
also warm up the printer by pressing the OK button on the front panel.
If you find that the printer is going into Power Saver mode too often and you do not want to 
wait while the printer warms up, increase the length of time before the printer goes into Power 
Saver mode. Change the timeout value as follows:
1.At the printer’s front panel, select Printer Setup, then press the OK button.
2.Select Printer Controls, then press the OK button.
3.Select Power Saver Timeout, then press the OK button.
4.Press the Down Arrow or Up Arrow button to scroll to a selected Power Saver timeout 
value. Select a larger value if you want to extend the length of time before the printer goes 
into Power Saver mode.
5.Press the OK button.
Pre ve nti ng Acce ss to F ront Pa ne l  Se tti ngs
Using CentereWare IS
To set front panel menu preferences:
1.Launch your web browser.
2.Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3.Select Properties.
4.Select the General folder on the left sidebar.
5.Select Printer Defaults. 
6.Select On or Off from the Front Panel Menu drop-down list.
■Select On to have all menus available.
■Select Off to limit the printer setup items.
To prevent access to front panel settings, you can lock the front panel 
settings from CentreWare
 IS. A lock icon appears next to items in the front 
panel that cannot be accessed by users.
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							Printer Settings
Phaser™ 4500 Laser Printer
1-15 7.Click Save Changes at the bottom of the page.
F i l e  Se curi ty Syste m
If your printer has a hard drive, your system administrator can use the front panel’s File 
Security menu to:
■Make removed files unrecoverable
■Remove old Proof and Secure Job Print files
Acce ssi ng Loa d Pa pe r Ti me out
When your print job is formatted for a type or size of paper that is not loaded in the printer, the 
printer’s front panel displays a message requesting you to load the appropriate paper. The 
Load Paper Timeout controls the amount of time the printer waits before printing on another 
type or size of paper.
To change the load paper timeout, use either:
■The printer’s front panel
■CentreWare IS
Usi ng the  Pri nte r’s F ront Pa ne l
To change the load paper timeout:
1.Select Printer Setup, then press the OK button.
2.Select Paper Handling Setup, then press the OK button.
3.Select Load Paper Timeout, then press the OK button.
4.Scroll to the desired timeout value. The values (None, 1, 3, 5, or 10 minutes, 1 hour or 
24 hours) indicate the length of time you want the printer to wait for you to load paper 
before printing. If you select a value of None, the printer does not wait for paper to be 
inserted and immediately picks paper from the default tray.
5.Press the OK button to save the change.
Usi ng Ce ntre Wa re IS
To change the load paper timeout:
1.Launch your web browser.
2.Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3.Select Properties.
4.Select the General folder on the left sidebar.
5.Select Printer Defaults. 
6.Scroll to the desired Load Paper Timeout value in Timeout Settings. The values (None, 
1, 3, 5, or 10 minutes, 1 or 24 hours) indicate the length of time you want the printer to 
wait for you to load paper before printing. If you select a value of None, the printer does 
not wait for paper to be inserted and immediately picks paper from the default tray.
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							Printer Settings
Phaser™ 4500 Laser Printer
1-16 7.Click Save Changes at the bottom of the screen.
Selecting Tray Settings
You can select trays by two different methods:
■The printer’s front panel
■CentreWare IS
Usi ng the  F ront Pa ne l
To specify tray selection:
1.At the printer’s front panel, select Printer Setup, then press the OK button.
2.Select Paper Handling Setup, then press the OK button.
3.Select Paper Source, then press the OK button.
4.Scroll to the desired tray or Auto Select. 
5.Press the OK button to save the changes.
Note
The driver overrides the front panel settings and CentreWare IS for tray selection.
Usi ng Ce ntre Wa re IS
To select a default tray:
1.Launch your web browser.
2.Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3.Select Properties.
4.Select the General folder on the left sidebar.
5.Select Printer Defaults.
6.Scroll to Print Mode Settings, then select the tray from the Paper Source drop-down list.
7.Click Save Changes at the bottom of the screen.
Tray Switching
Tray switching is the printer’s ability to switch between trays that have the same paper type 
and size when a tray runs out of paper.
Tray switching is controlled by the printer driver, front panel, or CentreWare IS.
PCL jobs always use tray switching, but PostScript jobs disable tray switching when a specific 
tray has been selected as the paper source.
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							Printer Settings
Phaser™ 4500 Laser Printer
1-17
Tra y Se que nce
The tray sequence can be set to a particular order, including all or fewer than all trays in the 
printer. When fewer than all trays are set and a job specifies a tray not in the list, tray switching 
from that tray does not occur, even when otherwise enabled.
The tray sequence called Off uses a default sequence which is determined by the number of 
installed trays and the current Paper Source set in the front panel or CentreWare IS. This 
default sequence starts as 2-3-4-1, then removes the not-installed trays, and then moves the 
current Paper Source tray to the front if a specific tray is selected. 
You can specify the sequence the printer uses to select trays containing the correct paper type 
and size for a print job. The tray sequence can be specified using two different methods:
■The printer’s front panel
■CentreWare IS
Usi ng the  F ront Pa ne l
To specify the tray sequence:
1.At the printer’s front panel, select Printer Setup, then press the OK button.
2.Select Paper Handling Setup, then press the OK button.
3.Select Tray Sequence, then press the OK button.
4.Scroll to the desired tray sequence.
5.Press the OK button to save the changes.
Usi ng Ce ntre Wa re  IS
To specify the tray sequence:
1.Launch your web browser.
2.Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3.Click the Properties tab.
4.Select Printer Defaults in the left sidebar.
5.Select the desired tray sequence from the Tray Sequence drop-down list. 
6.Click the Save Changes button at the bottom of the screen.
Adjusting Front Panel Brightness
To adjust the brightness of the front panel’s background lighting: 
1.At the printer’s front panel, select Printer Setup, then press the OK button.
2.Select Front Panel Setup, then press the OK button.
3.Select Front Panel Brightness, then press the OK button.
4.Press the Down Arrow or Up Arrow button to increase or decrease the front panel 
brightness value. The brightness values range from 0 (no background light) to 10 
(brightest background light).
5.Press the OK button to save your change.
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							Printer Settings
Phaser™ 4500 Laser Printer
1-18
Adjusting Front Panel Contrast
To adjust the contrast between the text and the background to make the front panel text more 
readable: 
1.At the printer’s front panel, select Printer Setup, then press the OK button.
2.Select Front Panel Setup, then press the OK button.
3.Select Front Panel Contrast, then press the OK button.
4.Press the Down Arrow or Up Arrow button to increase or decrease the front panel 
contrast value. The contrast values range from 1 (brightest background light) to 10 (no 
background light).
5.Press the OK button to save your change.
Cha ngi ng Pri nte r La ngua ge
To change the language used for the text on the front panel, CentreWare IS, and some 
information pages:
1.At the printer’s front panel, select Printer Setup, then press the OK button.
2.Select Front Panel Setup, then press the OK button.
3.Select Front Panel Language, then press the OK button. 
4.Select the desired language, then press the OK button.
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							Phaser™ 4500 Laser Printer
Copyright © 2004 Xerox Corporation. All Rights Reserved.
1-19
F onts
This topic includes:
■Types of Fonts on page 1-19
■Resident Printer Fonts on page 1-19
■Viewing a List of Available Fonts on page 1-19
■Printing a List of Available Fonts on page 1-20
■Downloading Fonts on page 1-21
Type s of F onts
Your printer uses the following types of fonts:
■Resident fonts
■Fronts downloaded into printer memory
■Fonts downloaded with your print job from the application
Adobe Type Manager (ATM) software enables your computer to display these fonts on your 
computer screen as they will appear in your prints. 
If you do not have ATM on your computer:
1.Install it from the Printer Installer and Utilities CD-ROM.
2.Install the printer’s screen fonts for your computer from the ATM folder.
Re si de nt Pri nte r F onts
Printer-resident PostScript and PCL fonts are always available for printing. Print a sample of 
the resident PostScript or PCL fonts at the front panel. See “Information Pages” in this section 
for information on how to print the sample.
Vi e wi ng a  Li st of Ava i l a bl e  F onts
To view a list of available PCL or PostScript fonts, use CentreWare IS:
1.Launch your web browser.
2.Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3.Select Properties.
4.Select the Web Server folder on the left sidebar.
5.Select Font Files.
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							Fonts
Phaser™ 4500 Laser Printer
1-20
Pri nti ng a  Li st of Ava i l a bl e  F onts
To print a list of available PostScript or PCL fonts, use:
■The printer’s front panel
■CenterWare IS
■The printer driver
Usi ng the  Pri nte r’s F ront Pa ne l
To print either a PostScript or PCL font list at the front panel:
1.Select Information, then press the OK button. 
2.Select Information Pages, then press the OK button.
3.Select either PCL Font List or PostScript Font List, then press the OK button to 
print.
Usi ng Ce ntre Wa re IS
To print either a PostScript or PCL font list from CenterWare IS:
1.Launch your web browser.
2.Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3.Select Properties.
4.Select the Web Server folder on the left sidebar.
5.Select Font Files.
6.Click the Printer icon to print the list of fonts.
Usi ng a  PC Pri nte r Dri ve r
To print either a PostScript or PCL font list from your printer driver:
1.Select Start, select Settings, then select Printers.
2.Right-click the 4500 printer, then select Properties.
3.Select the Troubleshooting tab.
4.Click the drop-down arrow in the Printer Information field to view the list of options.
5.Select PostScript Font List or PCL Font List from the drop-down list.
6.Click Print.
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							Fonts
Phaser™ 4500 Laser Printer
1-21
Li sti ng the  F onts from a  Ma c
Use the Apple Printer Utility to list the fonts available on your printer.
1.If you do not have the Apple Printer Utility on your computer, install it from the Printer 
Installer and Utilities CD-ROM. 
2.Double-click the Apple Printer Utility icon (in the PhaserTools folder on your 
computer’s hard drive) to launch the utility.
3.In the Printer Selector dialog box:
a.Under AppleTalk Zones, select your printer’s zone.
b.Under Printers, select your printer.
c.Click Open Printer.
4.From the File menu, select Print Font Samples.
Downl oa di ng F onts 
To supplement the resident fonts (which are always available for printing), downloadable fonts 
can be sent from your computer and stored in the printer’s memory or on the printer’s hard 
drive.
Note
If you turn the printer off, the fonts you download to memory are deleted. You must 
download them again when you turn the printer on.
Before printing, verify that the fonts specified in your document are installed in the printer or 
are set up to download correctly. If your document has a font not currently in your printer, or 
downloaded with your print job, a different font will be used.
The printer accepts the following downloadable fonts:
PCL Font Type Support:
■Type 0 
■Type 10 
■Ty p e  11
■Type 15 
■Type 20 
Postscript Font Type Support:
■Ty p e  1
■Type 3 
■Adobe
■Agfa
■Bitstream
■Microsoft
■Apple
Tr u e Ty p e (Scalable to any point size; looks the same on-screen and printed)
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							Fonts
Phaser™ 4500 Laser Printer
1-22
To list the fonts available on your printer, install the font management utility from the Xerox 
web site at 
www.xerox.com/office/support. 
1.Select your printer from the Network Printers drop-down list. 
2.Select the platform you are running from the drop-down list, “Which files for your printer 
would you like?”
3.Select Printer Utilities from the drop-down list.
4.Click Go.
5.Select the CentreWare Font Management Utility.
6.Save the .exe file to your desktop.
7.Double-click the .exe file icon on your desktop to install the font manager.
Downl oa di ng F onts from Ce ntre Wa re  F ont Ma na ge me nt Uti l i ty
The CentreWare Font Management Utility (FMU) is a Windows application that helps manage 
fonts, macros and forms on a printer’s hard drive. Downloading fonts to a printer can improve 
printing performance and reduce network traffic. You can list, print, and download PostScript 
and PCL fonts using the Font Management Utility. To download the Font Management Utility, 
go to 
www.xerox.com/office/drivers and use the Key word search FMU.
Downl oa di ng F onts from a  Ma c (9. x onl y)
Use the Apple Printer Utility to download fonts to the printer.
Note
If you do not have the Apple Printer Utility on your computer, install it from Printer 
Installer and Utilities CD-ROM.
1.Double-click the Apple Printer Utility icon (in the PhaserTools folder on your 
computer’s hard disk) to launch the utility.
2.In the Printer Selector dialog box:
a.Under AppleTalk Zones, select your printer’s zone.
b.Under Printers, select your printer.
c.Click Open Printer.
3.Click the arrow next to Printer Preferences.
4.Click the arrow next to Fonts to display the list of installed fonts and their locations, then 
click Add. 
5.Select the folder containing the font you want to download, select the font, then click Add. 
The font is listed as ready to download.
Note
To add all of the fonts in the folder to the list of fonts to download, click the Add All 
button. If you decide not to download a font, highlight the font in the list of fonts to 
download, then click Remove.
6.Select either the printer’s memory or hard drive for Destination. 
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							Fonts
Phaser™ 4500 Laser Printer
1-23 7.Click Send to download the fonts in the list.
Note
To remove downloaded fonts from the printer, follow Steps 2 through 4. Click the Fonts 
drop-down list, select the font you want to remove, then click Remove.
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