Xerox Phaser 3635MFP User Manual

Xerox Phaser 3635 User Guide105
6  E-mail
This chapter contains information about the options available within E-mail.
When enabled, scanned images can be sent as an e-mail attachment to a specified e-mail 
recipient or recipients. Access to the E-mail features is gained using the Services Home 
button on the control panel.
The tabs available for selecting E-mail features are:
•E-mail on page 113.
•Advanced Settings on page 116.
•Layout Adjustment on page 118.
•E-mail Options on page 119.
Downloaded From...

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E-mail Procedure
This section describes the basic procedure for sending e-mails from the machine. 
Follow the steps below:
Load the Documents – page 106
Select the Features – page 107
Enter the Address Details on page 109.
Advanced settings on page 111.
Start the E-mail Job – page 111
Job Status Screen – page 111
Stop the E-mail Job – page 112
NOTE: If an authentication feature is enabled, you may need an account before 
using the machine. To get an account, or...

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L Up to 100 sheets of 20 
lb (80 g/m²
) bond paper can 
be loaded. Weight ranges 
from 12.5 lb to 28 lb (50 - 120 
g/m²
) - refer to Machine 
Specifications in the 
Specifications chapter on 
page 206. for full Document 
Feeder Specifications.
3.Place the stack in the middle of the guides aligning the left edge with the 
document feeder tray, and position the guides to just touch the edge of the 
documents.
Document Glass:
The following steps explain how to load...

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2.Select E-mail on the touch screen. Ensure that the E-mail screen is displayed.
NOTE: If an authentication feature is enabled, you may need an account before 
using the machine. To get an account, or for more information, contact the 
System Administrator.
3.Press the Clear All button on the control panel to cancel any previous 
selections. The control panel returns to the default Entry screen.
4.Select the From: field on the touch screen. The Keypad screen will...

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If necessary, select one of the tabs and configure the e-mail settings. For 
information on the individual tabs, refer to the following:
E-mail on page 113.
Advanced Settings on page 116.
Layout Adjustment on page 118.
E-mail Options on page 119.
2 Enter the Address Details
There are three methods to enter an e-mail address destination:
• Manually enter the e-mail address.
• Use the Address Book option to enter an e-mail address from the address book 
available on...

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4.To enter recipient address(es) as Copy (Cc:) or Blind Copy (Bcc:) addresses, 
select the To : button. Select either Cc: or Bcc: from the drop-down menu 
options.
5.When all recipient addresses have been added, select the Close button.
To enter a programmed recipient address using the .com key
The .com key is a programmable key that can hold full e-mail addresses (i.e. 
[email protected]) or partial e-mail address (i.e. xerox.com). 
1.From the New Recipient...

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2) Use the up/down scroll buttons to locate the recipient. 
3) Select the recipient in the list and select the Add button. 
4) Repeat the above procedure to add more recipient addresses.
5) When all recipient addresses have been added, select the Close button. 
The entered e-mail addresses will be shown in the Address List. 
Optional information
From the E-mail screen, select Subject to add a subject line that will appear in the 
recipient’s e-mail inbox. Use the...

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Active Jobs” is displayed. For more information on the Job Status screen, refer to 
Job Status Screen in the Copy chapter on page 41.
6 Stop the E-mail Job
Follow the steps below to manually cancel an activated e-mail job:
1.Press the Stop button on the control panel to cancel the current e-mail job.
2.To cancel a queued job press the Job Status button on the control panel to 
display the Active Jobs screen.
3.Select the appropriate job from the queue.
4.Select...

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E-mail
The E-mail screen contains the basic information needed to send a document as 
an e-mail attachment.
The E-mail screen allows you to temporarily change the information relating to 
your original. Changing these settings allows you to achieve optimum scanning 
quality for each E-mail original.
Use the following options to enter recipient information.
From...This button provides information about the sender including the sender's e-mail 
address. Select...

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DetailsUse this option to view the details of the selected recipient. The information 
displayed is determined by how the address was originally added to the Address 
List, either from the Internal or Public Address Book, or entered manually.
Address BookThe Address Book contains a list of e-mail addresses and details that are relevant 
to your company and/or you. If configured, your machine is able to support two 
types of e-mail address books - Network and...