Xerox Documate 3920 User Guide
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Xerox DocuMate 3920 User’s Guide101 Configuring the Shortcut Buttons By assigning your frequently used functions and settings as shortcut buttons, the scanner allows you to complete your task in three simple touches on the LCD-screen and the control panel. You can configure up to 6 shortcut buttons. You can only configure the shortcut buttons using the embedded web page. Use the instructions in the previous section, Accessing the Scanner on page 90, to access the web page through your web browser or...
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Xerox DocuMate 3920 User’s Guide 102 6. Click on the down arrow, next to the shortcut number you want to configure, and select an option from the list. 7. Click on the number button next to the Mode field you selected. The following window shows the screen for configuring E-Mail as one of the Shortcut buttons. 8. Fill in the Name and Memo fields. This is the information that will display in the Shortcut window, and on the LCD display. 9. Select the scanning options you want to set for this Shortcut...
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Xerox DocuMate 3920 User’s Guide103 11. Power cycle the scanner. When the scanner is back on, the LCD will show the Shortcut buttons on the LCD panel. Scanning Using the Shortcut Buttons 1. Press the Shortcut button you want to use. 2. Press the B&W or Color button, on the scanner, to start scanning. NOTE: If you configured the Shortcut button with Multi-Level(gray) to ON, pressing the B&W button on the control panel will produce a grayscale scan.
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Xerox DocuMate 3920 User’s Guide 104 Managing the Scanner Address Book The access to the Address Book section is blocked by the administrator password. It is recommended that an administrator create a password before changing the default settings to the secure network environment of the workplace. This chapter is specifically targeted to the persons who are responsible for the administration of the scanner. 1. Click on the Address Book Manager link. 2. Click on Login when you are prompted to input a...
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Xerox DocuMate 3920 User’s Guide105 Managing E-mail Addresses 1. Click the E-mail link at the top of the window, and choose New to display the following Add a New E-Mail Address dialog box. Select an email address in the list then click the Delete or Modify links to delete or update an email address entry. 2. Enter a name, e-mail address, and description, and then click Add to temporarily save the latest data or Cancel to return to the Address Book Manager screen without adding the e-mail address to...
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Xerox DocuMate 3920 User’s Guide 106 Managing E-mail Groups 1. Click the Group link at the top of the window, and choose New to display the following Add a New Group Set dialog box. Select a group in the list then click the Delete or Modify links to delete or update an email group. 2. Type a group name in the Name field. 3. Select an e-mail address on the right side and then click
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Xerox DocuMate 3920 User’s Guide107 5. Click Update to send the changes to the scanner, or Exit to leave without saving any changes.
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Xerox DocuMate 3920 User’s Guide 108 Filing Manager The Filing Manager is where you create multiple default folder options for the filing function. Each folder you set up will show on the LCD touch screen for users to scan to. The options in the Filing Manager are the same as described in the section Scan Options for Filing on page 60. Click the Filing Manager link on the left side of the window. Input the user login name and password then click on Login. Use this screen to create, delete, or modify...
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Xerox DocuMate 3920 User’s Guide109 Generally speaking a web server, such as IIS or other HTTP server, can use an anonymous account for authentication, so that the user can link directly to the web page without entering a user name and password first. Hence, if the HTTP Server allows anonymous account authentication, when you use the scanner to send and save the files, there is no need for specifying any text in the Login name and Password fields of the scanner. On the other hand, if the IIS or HTTP...
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Xerox DocuMate 3920 User’s Guide 110 CIFS—Setting the Server to Store Your Image CIFS (Windows Network Share) is a file saving protocol generally used for “resource sharing” of networks in Microsoft Windows systems. Please set up the “shared directory” per the network settings for sharing in MS Windows. Generally, in the shared directory Properties dialog box under the Windows XP, select the “Sharing” tab, and then select “Share this folder”. Click the “Permissions” button to open “Permissions for...