Xerox Documate 3920 User Guide
Here you can view all the pages of manual Xerox Documate 3920 User Guide. The Xerox manuals for Scanner are available online for free. You can easily download all the documents as PDF.
Page 71
Xerox DocuMate 3920 User’s Guide71 Fa x O p t i o n s RedialSets the number of redial attempts if the number dialed is busy. Choices are: 0, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 (The Redial value 0 indicates no redial.) Redial IntervalThe redial interval setting selects the number of minutes between each redial if the number dialed is busy. Choices are: 1, 2, 3, 4, 5, 6 minutes Ring ResponseLets you set the number of times the phone rings before the fax answers. Choices are: 1 ring, 5, 10, 15, 20 seconds...
Page 72
Xerox DocuMate 3920 User’s Guide 72 Cancel Fax Jobs Manual ReceiveChoose Enable to use the Manual Receive fax function or Disable to use the auto receive fax function. When Manual Receive is enabled, and there is an incoming fax, and the machine starts ringing you need to press the Start button, in the Fax working mode, to receive and print the fax. Choices are: Enable, Disable ECM ModeChoose Enable to use “ECM Mode”. The Error Correction Mode function helps this scanner to improve communication in...
Page 73
Xerox DocuMate 3920 User’s Guide73 Configuring the Fax Settings Remotely Open your web browser and type in the scanner’s IP address in the URL field, then press enter on your keyboard. The web page will connect and display the scanner’s embedded web page in the browser window. Click on the Fa x S e t t i n g s link on the left side of the page to open the window for configuring the Fax options. • Click on the down arrow next to Add Phone # and select On or Off from the menu. When this option is...
Page 74
Xerox DocuMate 3920 User’s Guide 74 Scanning to Fax 1. Place your document face up in the ADF or fa c e d ow n on the flatbed glass. 2. Press the Fax button on the scanner. 3. The LCD touch screen displays the Fax options. 4. Enter the fax number with the numeric keypad on the control panel. 5. You can also select multiple fax numbers at one time. To enter the next fax number, press the Down-arrow key, at the right of the Phone Number field, after finishing entering the first fax number. 6. Instead...
Page 75
Xerox DocuMate 3920 User’s Guide75 • Touch the Phone Book icon on the Fax main screen. • The following Phone Book screen displays. • Touch an option to select it. The selected one will be highlighted. (You can touch another number for multiple selections.) •Touch OK to return to the Fax main screen. 7. Select the options you want to use for the documents you are scanning on the Basic and More Settings tabs. Note that any settings you change here are not permanently saved. The next time the fax...
Page 76
Xerox DocuMate 3920 User’s Guide 76NOTE: • If you make a mistake during the process, press the Stop button on the scanner to cancel the scan. • Up to 20 characters can be entered in the Fa x N u m b e r field and some characters such as “-” and “P” (a 2-second pause) are supported. • When entering a phone number from the numeric keypad, include any PSTN access number (number to access the public telephone line, usually a 9 or 0), area codes, and the telephone number. • The machine allows broadcast...
Page 77
Xerox DocuMate 3920 User’s Guide77 Scan Options for Faxing Basic Settings OptionDescription Phone number field (A default value cannot be assigned)Use the numeric keypad on the control panel to input the phone number you want to receive the fax. Press the up or down arrow button, next to the field, to input or view additional numbers. Phone Book Icon (A default value cannot be assigned)Press the phone book icon to show the scanner’s phone book on the LCD screen. Select the phone numbers from the...
Page 78
Xerox DocuMate 3920 User’s Guide 78 More Settings Image DensityThe image density can be adjusted within a range of 7 levels using the control panel or from the scanner's Web Page. Increasing the value makes your scanned image darker and decreasing the value makes your scanned image lighter. OptionDescription Send Later (Date/ Time) (A default value cannot be assigned)Enter the specific date and time you wish to send the fax via the soft keyboard. This frees you from the need to manually start the...
Page 79
Xerox DocuMate 3920 User’s Guide79 Setting the Default Fax Options You can set some default fax options for the scanner. This way, whenever you want to scan and send a fax, the most commonly used settings are already configured. Please refer to the previous section for the list of options you can set as a default. Note that the list indicates when a feature cannot be assigned a default value. To access the Fax Default template from the scanner: 1. Press the Menu button on the scanner. 2. Press the Fa...
Page 80
Xerox DocuMate 3920 User’s Guide 80 Using the Phone Book The scanner has an internal phone book that can store up to 200 phone numbers. Touch the Phone Book icon on the Fax main screen to display the Phone Book screen. • Touch a name or a group shown in the screen. Touch another phone number or group to send the fax to multiple people or groups. • If the receiving name of the phone number group does not appear on the screen, you can find the name by touching the Characters button for a quick search. •...