Xerox 6204 User Manual

							Before Using the Machine
Xerox 6204 Wide Format Solution
Printer User Guide1-5
Using This Guide
This guide was produced for people who operate the Xerox 6204 Wide Format Solution with FreeFlow 
Accxes Print Server on a regular basis. When using this guide, read the chapter that relates to the 
operation you are performing for a broader understanding of the process.
Prerequisite Knowledge
This guide assumes that the operator has a basic knowledge of the operating environment of the 
personal computer being used, network environments, and how to operate a personal computer. For 
more information, refer to the manuals provided with the personal computer, the operating system, 
and the network.
Organization of this Guide
1 -  Before Using the Machine
Provides guidelines for the safe and legal use of the machine.
2 -  Product Overview
Describes the purpose and use of the machine’s major components, how to power the machine on 
and off, and how to choose and load media. 
3 -  System Setup
Describes the procedures for setting up the machine’s feature defaults. 
4 - System Administration
Describes the use of the system administration features.
5 - Machine Status
Describes the information that can be obtained using the Machine Status feature.
6 -  Maintenance
Provides procedures for replacing consumables and cleaning the machine.
7 -  Problem Solving
Provides solutions to problems that may occur with the machine.
8 -  Appendix
Lists the machine specifications and options.
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							Before Using the Machine
Xerox 6204 Wide Format Solution
Printer User Guide 1-6
Conventions
In this document, Computer refers to a personal computer or workstation.
The following icons are used in this guide.
CAUTION:The caution symbol alerts you to an action that may cause damage to hardware, 
software, or result in the loss of data.
WARNING:The warning symbol alerts you to an action that may cause bodily injury.
Notes
•Indicates additional information on operations or features.
•Indicates important information which you should read.
The following conventions are used in this guide:
• "    " The cross-reference is within this manual.
• "    "Refers to CD-ROM, names of features, touch screen messages, and input text.
• [     ]Refers to folders, files, applications, button or menu names displayed on the touch screen, as  
well as the names of menus, commands, windows, or dialog boxes displayed on the computer 
screen, and their button and menu names.
• <      > buttonIndicates a hardware button on the control panel.
• <      > keyIndicates a key on the keyboard of the computer.
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							Before Using the Machine
Xerox 6204 Wide Format Solution
Printer User Guide1-7
Safety Notes
Read these Safety Notes carefully before using this product, to ensure you operate the equipment 
safely.
Your Xerox product and recommended supplies have been designed and tested to meet strict safety 
requirements. These include safety agency approval and compliance to established environmental 
standards. Please read the following instructions carefully before operating the product and refer to 
them as needed to ensure the continued safe operation of your product.
The safety and environment testing and performance of this product have been verified using Xerox 
materials only.
WARNING:Any unauthorized alteration, which may include the addition of new functions or 
connection of external devices, may impact the product certification. Please contact your 
Authorized Local Dealer for more information.
Warning Markings
All warning instructions marked on or supplied with the product should be followed.
WARNINGS:
• This warning alerts users to areas of the product where there is the possibility of personal injury.
• This warning alerts users to area of the product where there are heated surfaces, which should not 
be touched.
Electrical Supply
This product shall be operated from the type of electrical supply indicated on the product’s data plate 
label. If you are not sure that your electrical supply meets the requirements, please consult your local 
power company for advice.
WARNING:This product must be connected to a protective grounded circuit.
This product is supplied with a plug that has a protective grounding pin. This plug will only fit into a 
grounded electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your 
electrician to replace the electrical outlet if you are unable to insert the plug into the outlet. Never use 
a grounding adapter plug to connect the product to an electrical outlet that lacks a grounded 
connection terminal. 
Operator Accessible Areas
This equipment has been designed to restrict operator access to safe areas only. Operator access to 
hazardous areas is restricted with covers or guards, which require a tool to remove. Never remove these 
covers or guards.
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							Before Using the Machine
Xerox 6204 Wide Format Solution
Printer User Guide 1-8
Maintenance
Any operator product maintenance procedures will be described in the user documentation supplied with 
the product. Do not carry out any maintenance on this product which is not described in the customer 
documentation.
Cleaning Your Product
Before cleaning this product, unplug the product from the electrical outlet. Always use materials specifically 
designated for this product, as the use of other materials may result in poor performance and may create a 
hazardous situation. Do not use aerosol cleaners, because they may be explosive and flammable under 
certain circumstances.
WARNINGS:
Electrical Safety Information
• Use only the power cord supplied with this equipment.
• Plug the power cord directly into a grounded electrical outlet. Do not use an extension cord. If you do 
not know whether or not an outlet is grounded, consult a qualified electrician.
• If this machine needs to be moved to a different location, contact a Xerox service representative or 
your authorized local representative or service support organization.
• Improper connection of the equipment-grounding conductor can result in electrical shock.
• Do not place objects on the power cord.
• Do not place this equipment where people might step or trip on the power cord.
• Do not override or disable electrical or mechanical interlocks.
• Do not obstruct the ventilation openings.
• Never push objects of any kind into slots or openings on this equipment.
• If any of the following conditions occur, switch off the power to the machine immediately (power 
switch and circuit breaker) and disconnect the power cord from the electrical outlet. Call an authorized 
local service representative to correct the problem.
• The equipment emits an unusual noise or odor.
• The power cord is damaged or frayed.
• A wall panel circuit breaker, fuse, or other safety device has been tripped.
• Liquid is spilled into the copier/printer.
• The equipment is exposed to water.
• Any part of the equipment is damaged.
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							Before Using the Machine
Xerox 6204 Wide Format Solution
Printer User Guide1-9
O pera t ing  Sa fet y Info rma t ion
To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all 
times.
Do These:
• Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet 
checked by a qualified electrician.
• This equipment must be connected to a protective grounded circuit, and the equipment is 
supplied with a plug that has a protective grounding pin. This plug will only fit into a 
grounded electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your 
electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use 
a plug that lacks a grounded connection terminal to connect the product to an electrical 
outlet.
• Always follow all warnings and instructions that are marked on or supplied with the equipment.
• Always exercise care when moving or relocating equipment. Please contact your local Xerox 
Service Department, or your local support organization to arrange relocation of the product to a 
location outside of your building.
• Always locate the equipment in an area that has adequate ventilation, and has room for servicing. 
See the Install Guide for minimum dimensions.
• Always use materials and supplies specifically designed for your Xerox equipment. The use of 
unsuitable materials may result in poor performance.
• Always unplug this equipment from the electrical outlet before cleaning.
Do Not Do These:
• Never use a plug that lacks a grounded connection terminal to connect the product to an electrical 
outlet.
• Never attempt any maintenance function that is not specifically described in this documentation.
• This equipment should not be placed in a built-in installation unless proper ventilation is provided. 
Please contact your Authorized Local Dealer for further information.
• Never remove covers or guards that are fastened with screws. There are no operator serviceable 
areas within these covers.
• Never locate the equipment near a radiator or any other heat source.
• Never push objects of any kind into the ventilation openings.
• Never override or "cheat" any of the electrical or mechanical interlock devices.
• Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord 
from the electrical outlet and contact your local Xerox Service Representative or Service Provider 
immediately.
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							Before Using the Machine
Xerox 6204 Wide Format Solution
Printer User Guide 1-10
Maintenance Information
Do not attempt any maintenance procedure that is not specifically described in the documentation 
that is supplied with your copier/printer.
• Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor 
performance of the equipment, and could create a dangerous condition.
• Use supplies and cleaning materials only as directed in this manual. Keep all of these materials 
out of the reach of children.
• Do not remove covers or guards that are fastened with screws. There are no parts behind these 
covers that you can maintain or service.
• Do not perform any maintenance procedure unless you have been trained to do them by an 
Authorized Local Dealer or unless a procedure is specifically described in the user manuals.
Ozone Safety Information
This product will produce ozone during normal operation. The ozone produced is heavier than air and is 
dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox 
Installation procedure will ensure that the concentration levels meet safe limits.
If you need additional information about ozone, please request the Xerox publication Ozone by calling 
1-800-828-6571 in the United States and Canada. In other markets, please contact your Authorized 
Local Dealer or Service Provider.
For Consumables
Store all consumables in accordance with the instructions given on the package or container.
• Keep all consumables away from the reach of children.
• Never throw toner, toner cartridges, or toner containers into an open flame.
Radio Frequency Emissions
United States, Canada, Europe, and Australia/New Zealand
Note 
This equipment has been tested and found to comply with the limits for a class A digital device, 
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection 
against harmful interference when the equipment is operated in a commercial environment. This 
equipment generates, uses, and can radiate radio frequency energy and, if not installed and used 
in accordance with the instruction manual, may cause harmful interference to radio 
communications. Operation of this equipment in a residential area is likely to cause harmful 
interference, in which case the user will be required to correct the interference at their own 
expense.
Changes and modifications to the equipment not specifically approved by Xerox may void the user’s 
authority to operate this equipment.
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							Before Using the Machine
Xerox 6204 Wide Format Solution
Printer User Guide1-11
Product Safety Certification
This product is certified by the following Agency using the Safety standards listed:
 Agency                                               
 TUV Rhineland of North America
NEMKO 
Standard
UL60950-1 1st(2003) (USA/Canada)
IEC60950-1 Edition 1 (2001) 
 
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							Before Using the Machine
Xerox 6204 Wide Format Solution
Printer User Guide 1-12
Regulatory Information
CE Mark 
The CE mark applied to this product symbolizes Xerox’s declaration of conformity with the following 
applicable Directives of the European Union as of the dates indicated:
January 1, 1995: Council Directive 72/73/EEC amended by Council directive 93/68/EEC, approximation 
of the laws of the member states related to low voltage equipment.
January 1, 1996: Council Directive 89/336/EEC, approximation of the laws of the member states 
related to electromagnetic compatibility.
March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications terminal 
equipment and the mutual recognition of their conformity.
A full declaration of the conformity, defining the relevant directives and referenced standards, can be 
obtained from your Authorized Local Dealer.
WARNINGS:
• In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) 
equipment, the external radiation from the ISM equipment may have to be limited or special 
mitigation measures taken.
• This is a Class A product. In a domestic environment the product may cause radio frequency 
interference, in which case the user may to required to take adequate measures.
Environmental Compliance
Canada - Environmental Choice
Terra Choice Environmental Services, Inc. of Canada has verified that this Xerox product conforms to all 
applicable Environmental Choice EcoLogo requirements for minimized impact to the environment.
As a participant in the Environmental Choice program, Xerox Corporation has determined that this 
product meets the Environmental Choice guidelines for energy efficiency.
Environment Canada established the Environmental Choice program in 1988 to help consumers 
identify environmentally responsible products and services. Copier, printer, digital press, and fax 
products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled 
supplies. Currently, Environmental Choice has more than 1600 approved products and 140 licensees. 
Xerox has been a leader in offering EcoLogo approved products.
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							Before Using the Machine
Xerox 6204 Wide Format Solution
Printer User Guide1-13
Illegal Copies and Printouts
USA
Congress, by statute, has forbidden the reproduction of the following subjects under certain 
circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such 
reproductions.
1. Obligations or securities of the United States Government, such as:
• Certificates of Indebtedness National Bank Currency
• Coupons from BondsFederal Reserve Bank Notes
• Silver CertificatesGold Certificates
• United States BondsTreasury Notes
• Federal Reserve NotesFractional Notes
• Certificates of DepositPaper Money
• Bonds and Obligations of certain agencies of the government, such as FHA, etc.
• Bonds. (U.S. Savings Bonds may be photographed only for publicity purposes in connection 
with the campaign for the sale of such bonds.)
• Internal Revenue Stamps. (If it is necessary to reproduce a legal document on which there is a 
canceled revenue stamp, this may be done provided the reproduction of the document is 
performed for lawful purposes.)
• Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may be 
photographed, provided the reproduction is in black and white and is less than 75% or more 
than 150% of the linear dimensions of the original.)
•Postal Money Orders.
• Bills, Checks, or Drafts of money drawn by or upon authorized officers of the United States.
• Stamps and other representatives of value, of whatever denomination, which have been or 
may be issued under any Act of Congress.
2. Adjusted Compensation Certificates for Veterans of the World Wars.
3. Obligations or Securities of any Foreign Government, Bank, or Corporation.
4. Copyrighted materials, unless permission of the copyright owner has been obtained or the 
reproduction falls within the "fair use" or library reproduction rights and provisions of the copyright 
law. Further information of these provisions may be obtained from the Copyright Office, Library of 
Congress, Washington, D.C. 20559. Ask for Circular R21.
5. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be 
photographed.)
6. Passports. (Foreign Passports may be photographed.)
7. Immigration Papers.
8. Draft Registration Cards.
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							Before Using the Machine
Xerox 6204 Wide Format Solution
Printer User Guide 1-14
9. Selective Service Induction Papers that bear any of the following Registrant’s information:
• Earnings or Income         
• Dependency Status
•Court Records 
• Previous military service
• Physical or mental condition
• Exception: United States military discharge certificates may be photographed.
10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of 
the various Federal Departments, such as the FBI, Treasury, etc. (unless the photograph is ordered 
by the Head of such department or bureau).
Reproducing the following is also prohibited in certain states:
• Automobile Licenses
• Driver’s Licenses
• Automobile Certificates of Title
The above list is not all-inclusive, and no liability is assumed for its completeness or accuracy. In case of 
doubt, consult your attorney.
Canada
Parliament, by statute, has forbidden the reproduction of the following subjects under certain 
circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such 
reproductions.
1. Current bank notes or current paper money.
2. Obligations or securities of a government or bank.
3. Exchequer bill paper or revenue paper.
4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or 
of a court of law.
5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause 
same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer 
for a province).
6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of 
a province, the government of a state other than Canada or a department, board, Commission or 
agency established by the Government of Canada or of a province or of a government of a state 
other than Canada.
7. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or 
of a province or by the government of a state other than Canada.
8. Documents, registers or records kept by public officials charged with the duty of making or issuing 
certified copies thereof, where the copy falsely purports to be a certified copy thereof.
9. Copyrighted material or trademarks of any manner of kind without the consent of the copyright 
or trademark owner.
The above list is provided for your convenience and assistance, but it is not all-inclusive, and no liability 
is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.
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