Vodavi Minivoice Voicemail Processing System User Manual
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![Page 72
2-4 Getting Started
Getting Started
Setting Up Your Mailbox
You need the following information from your system administrator to set up
your mailbox: the number to reach the voice mail system, your mailbox
number, and your temporary password. After you have this information,
follow these steps:
1. Call the voice mail system: ______. (For example, 440)
2. If you hear the system greeting, press [#], then enter your mailbox
number. ( With some telephone systems this step is not required.)
3. When asked...](http://img.usermanuals.tech/thumb/5735/86458/w64_vodavi-minivoice-admin-user-manual_d-71.png "Page 72
2-4 Getting Started
Getting Started
Setting Up Your Mailbox
You need the following information from your system administrator to set up
your mailbox: the number to reach the voice mail system, your mailbox
number, and your temporary password. After you have this information,
follow these steps:
1. Call the voice mail system: ______. (For example, 440)
2. If you hear the system greeting, press [#], then enter your mailbox
number. ( With some telephone systems this step is not required.)
3. When asked...")
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Message Options 2-5
Disconnecting from the System
1. When you finish using the system, press [6] until the system says,
Hanging up now. Goodbye.
2. If after pressing [1] you attempt to disconnect while there are new
messages in your mailbox, the system plays a message, The mailbox is
not empty.
Press [1] if you wish to listen to the new message. Press [
6] to hang up.
Message Options
Review Your Messages
Messages in your mailbox come from either external callers, who leave
messages while in the...](http://img.usermanuals.tech/thumb/5735/86458/w64_vodavi-minivoice-admin-user-manual_d-72.png "Page 73
Message Options 2-5
Disconnecting from the System
1. When you finish using the system, press [6] until the system says,
Hanging up now. Goodbye.
2. If after pressing [1] you attempt to disconnect while there are new
messages in your mailbox, the system plays a message, The mailbox is
not empty.
Press [1] if you wish to listen to the new message. Press [
6] to hang up.
Message Options
Review Your Messages
Messages in your mailbox come from either external callers, who leave
messages while in the...")
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2-6 Message Options
To review the messages in your mailbox:
1. At the main menu, press [1]. The system plays your messages.
2. After each message is reviewed, the system prompts you for an action.
The available options are.
Replay a Message
At the end of a message (when the system prompts with the After
Reviewing menu) you can replay that message in its entirety.
1. At the Main Menu, press [1] to review the message.
2. When the message ends, press [1] again to replay the message.
Save a Message
If the...](http://img.usermanuals.tech/thumb/5735/86458/w64_vodavi-minivoice-admin-user-manual_d-73.png "Page 74
2-6 Message Options
To review the messages in your mailbox:
1. At the main menu, press [1]. The system plays your messages.
2. After each message is reviewed, the system prompts you for an action.
The available options are.
Replay a Message
At the end of a message (when the system prompts with the After
Reviewing menu) you can replay that message in its entirety.
1. At the Main Menu, press [1] to review the message.
2. When the message ends, press [1] again to replay the message.
Save a Message
If the...")
![Page 75
Message Options 2-7
Delete a Message
Deleting messages keeps the mailbox clear and reduces the need for system
storage capacity. To delete a message:
1. At the Main Menu, press [1] to review the message.
2. Press [3] to delete the message.
3. Press [#] to confirm deletion.
Forward a Copy to Another Mailbox
You may wish to forward a copy of a message to another user. You can record
introductory remarks and send the remarks plus a copy of the message to
another user or just send the message. Copies may...](http://img.usermanuals.tech/thumb/5735/86458/w64_vodavi-minivoice-admin-user-manual_d-74.png "Page 75
Message Options 2-7
Delete a Message
Deleting messages keeps the mailbox clear and reduces the need for system
storage capacity. To delete a message:
1. At the Main Menu, press [1] to review the message.
2. Press [3] to delete the message.
3. Press [#] to confirm deletion.
Forward a Copy to Another Mailbox
You may wish to forward a copy of a message to another user. You can record
introductory remarks and send the remarks plus a copy of the message to
another user or just send the message. Copies may...")
![Page 76
2-8 Message Options
Message Information
Details about a message are available: who sent it and the time and date it
was delivered. This information is called Message Information. To access
message information, press [8] after listening to the message to hear the
information that relates to that message.
†The time and date stamp on a new message always relates to message
delivery.
†Once a message is saved, the time and date stamp refers to the time it
was first saved.
†This time and date stamp allows...](http://img.usermanuals.tech/thumb/5735/86458/w64_vodavi-minivoice-admin-user-manual_d-75.png "Page 76
2-8 Message Options
Message Information
Details about a message are available: who sent it and the time and date it
was delivered. This information is called Message Information. To access
message information, press [8] after listening to the message to hear the
information that relates to that message.
†The time and date stamp on a new message always relates to message
delivery.
†Once a message is saved, the time and date stamp refers to the time it
was first saved.
†This time and date stamp allows...")
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Mailbox Greeting Options 2-9
Send a Message
1. At the Main Menu, press [2] to access options to send a message.
2. Press [2] to Record a Message. The system prompts you to begin
recording your message.
3. Record the message.
4. Press [#] to end the recording.
The system prompts you to send the message after giving you a chance
to:
†[1] listen to the message you have just recorded,
†[2] re-record the message,
-or-
†[3] append to the recording,
-or-
†[6] delete the message and begin again.
5. When the...](http://img.usermanuals.tech/thumb/5735/86458/w64_vodavi-minivoice-admin-user-manual_d-76.png "Page 77
Mailbox Greeting Options 2-9
Send a Message
1. At the Main Menu, press [2] to access options to send a message.
2. Press [2] to Record a Message. The system prompts you to begin
recording your message.
3. Record the message.
4. Press [#] to end the recording.
The system prompts you to send the message after giving you a chance
to:
†[1] listen to the message you have just recorded,
†[2] re-record the message,
-or-
†[3] append to the recording,
-or-
†[6] delete the message and begin again.
5. When the...")
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2-10 Mailbox Greeting Options
To change your mailbox greeting:
1. At the Main Menu, press [3] to access Personal Options.
2. Press [1] to access Mailbox Greeting Options.
3. Press [2] to select the Record option.
4. Press [2] to record a Mailbox Greeting.
5. Record your greeting, then press [#].
Reviewing Your Mailbox Greeting
You may use Personal Options to review your recorded greeting. To review
your mailbox greeting:
1. At the Main Menu, press [3] to access Personal Options.
2. Press [1] to access...](http://img.usermanuals.tech/thumb/5735/86458/w64_vodavi-minivoice-admin-user-manual_d-77.png "Page 78
2-10 Mailbox Greeting Options
To change your mailbox greeting:
1. At the Main Menu, press [3] to access Personal Options.
2. Press [1] to access Mailbox Greeting Options.
3. Press [2] to select the Record option.
4. Press [2] to record a Mailbox Greeting.
5. Record your greeting, then press [#].
Reviewing Your Mailbox Greeting
You may use Personal Options to review your recorded greeting. To review
your mailbox greeting:
1. At the Main Menu, press [3] to access Personal Options.
2. Press [1] to access...")
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Mailbox Greeting Options 2-11
To record your name:
1. At the Main Menu, press [3] to access Personal Options.
2. Press [1] to access Mailbox Greeting options.
3. Press [2] to select the Record option.
4. Press [1] to record your name.
5. Record your name, then press [#].
Reviewing Your Name
You may use Personal Options to review your recorded name. To review your
name:
1. At the Main Menu, press [3] to access Personal Options.
2. Press [1] to access Mailbox Greeting options.
3. Press [1] to select the...](http://img.usermanuals.tech/thumb/5735/86458/w64_vodavi-minivoice-admin-user-manual_d-78.png "Page 79
Mailbox Greeting Options 2-11
To record your name:
1. At the Main Menu, press [3] to access Personal Options.
2. Press [1] to access Mailbox Greeting options.
3. Press [2] to select the Record option.
4. Press [1] to record your name.
5. Record your name, then press [#].
Reviewing Your Name
You may use Personal Options to review your recorded name. To review your
name:
1. At the Main Menu, press [3] to access Personal Options.
2. Press [1] to access Mailbox Greeting options.
3. Press [1] to select the...")
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2-12Passwords
3. Press [1] to select the Review option.
4. Press [3] to review the Temporary Greeting.
Deleting Your Temporary Greeting
To delete a temporary greeting:
1. At the Main Menu, press [3] to access Personal Options.
2. Press [1] to access Mailbox Greeting options.
3. Press [3] to select the Delete option.
4. Press [3] to delete the Temporary Greeting.
Passwords
There is one password that is associated with each user mailbox. Each
password is 4 numeric digits in length. A zero [0] should not...](http://img.usermanuals.tech/thumb/5735/86458/w64_vodavi-minivoice-admin-user-manual_d-79.png "Page 80
2-12Passwords
3. Press [1] to select the Review option.
4. Press [3] to review the Temporary Greeting.
Deleting Your Temporary Greeting
To delete a temporary greeting:
1. At the Main Menu, press [3] to access Personal Options.
2. Press [1] to access Mailbox Greeting options.
3. Press [3] to select the Delete option.
4. Press [3] to delete the Temporary Greeting.
Passwords
There is one password that is associated with each user mailbox. Each
password is 4 numeric digits in length. A zero [0] should not...")
![Page 82
MiniVoice - Quick Reference
While
Playing Msgs …
[1] Rewind
[6] Pause
[7] Rewind (5 sec)
[9] Fast Fwd (5 sec)
[#] Skip to next msg
[6
] Cancel play
of message [2] Record Msg
[#] End Msg
Enter Mailbox
Number
[6
] Wrong
number entry
[#] Send Msg
[1] Review
[2] Re-record
[3] Append
[6
] Cancel
[#] Accept Msg
Mailbox
Greeting
[1] Review
[2] Record
[3] Delete
2
ABC
3
DEF
#*1
Listen to
Messages Send a
Message Personal
OptionsCancel Confirm
-------------------------------------- MAIN...](http://img.usermanuals.tech/thumb/5735/86458/w64_vodavi-minivoice-admin-user-manual_d-81.png "Page 82
MiniVoice - Quick Reference
While
Playing Msgs …
[1] Rewind
[6] Pause
[7] Rewind (5 sec)
[9] Fast Fwd (5 sec)
[#] Skip to next msg
[6
] Cancel play
of message [2] Record Msg
[#] End Msg
Enter Mailbox
Number
[6
] Wrong
number entry
[#] Send Msg
[1] Review
[2] Re-record
[3] Append
[6
] Cancel
[#] Accept Msg
Mailbox
Greeting
[1] Review
[2] Record
[3] Delete
2
ABC
3
DEF
#*1
Listen to
Messages Send a
Message Personal
OptionsCancel Confirm
-------------------------------------- MAIN...")
MiniVoice - Quick Start For First Time User … 1. Obtain System Administrator information: †Voice mail system access number †Your mailbox number †Your temporary password 2. Dial voice mail system access number, -or- Call into the auto attendant, then press and enter your mailbox number. 3. After prompt, enter temporary password. 4. Press to access Personal Options. 5. Press to access Passwords. 6. After prompt, enter new password. 7. Press to access Greeting Options. 8. Press to select the Record option. 9. Press to record your Name. 10. Press to record your Greeting, then press to end recording. 1# 13 12 11 12 11 2 1#
MiniVoice - Quick Reference
While
Playing Msgs …
[1] Rewind
[6] Pause
[7] Rewind (5 sec)
[9] Fast Fwd (5 sec)
[#] Skip to next msg
[6
] Cancel play
of message [2] Record Msg
[#] End Msg
Enter Mailbox
Number
[6
] Wrong
number entry
[#] Send Msg
[1] Review
[2] Re-record
[3] Append
[6
] Cancel
[#] Accept Msg
Mailbox
Greeting
[1] Review
[2] Record
[3] Delete
2
ABC
3
DEF
#*1
Listen to
Messages Send a
Message Personal
OptionsCancel Confirm
-------------------------------------- MAIN MENU ------------------------------------
After
Listening …
[1] Replay
[2] Save
[3] Delete
[4] Forward
[5] Reply
[8] More Info
[#] Confirm DeletePassword
Enter New Password
[1] Name
[2] MB Greeting
[3] Temp Greeting
[#] To end recording
Outcall (Pager)
[1] Activate/Deactivate
1
2
3