Vodavi Minivoice Voicemail Processing System User Manual

							Installing the Voice Mail System 1-7
Installing the Voice Mail System
This section describes how to install the MiniVoice and lists the system 
specifications.
Box Contents
†One MiniVoice
†One 6’ Null Modem Cable
†One Power Adapter
†Six Quick Reference Cards
†One System Administrator / User Manual
Connections
The MiniVoice consists of two parts - the black case with a printed circuit 
board and the plug-in power supply.
1. Mount the MiniVoice on a flat, dry wall surface.
2. Connect the transformer to a suitable 115-120V AC outlet.
3. Connect the line cords for the analog stations being connected to the 
MiniVoice from left to right in the corresponding RJ-14 jack on the bottom 
of the unit.
(Each jack is wired for two analog ports.) 
						

							1-8 Installing the Memory Expansion Board
Figure 1-1: RJ-14 Pin Connections
4. Cross-connect the source jacks for these ports to the desired station port 
locations on the telephone system’s main distribution frame (MDF).
Installing the Memory Expansion Board
Refer to Figure 1-2: System Configuration Diagram to locate the proper 
placement for the memory expansion board.
Specifications
This table lists the MiniVoice specifications.
You must power down the system before installing memory expansion.
Table 1-2: System Specifications
Part Number Memory Total Storage Mailboxes Total Messages
703-04 Basic MiniVoice1.5 hours 32 450
730-03 Expansion Memory 3.0 hrs 4.5 hours 64 999
PORT 1 & 2 PORT 3 & 4 OPEN OPEN
Pins 1 & 4
to connect Port 2
Pins 2 & 3
to connect Port 1 
						

							Specifications1-9
Figure 1-2: System Configuration DiagramVM SYSTEM
Memory Expansion Board Location
1-2
3-4
Connect as required to analog ports. 
Each connector is wired for 2 lines. 
Base unit - ports 1-4 are active.
12V DC to 
115V AC
RS-232 Connector 
for Programming,
9600, N-8-1 
						

							1-10 Voice Mail Integration Programming
Voice Mail Integration Programming
DHS and DHS-E
Perform Steps 1-6 to configure the DHS with the MiniVoice system.
1. Enter System Programming as follows:
a. Connect the single line adapter box to the system (make note of the 
extension numbers).
b. Enter programming mode: [FEAT] + [#] + [
6] + [000000].
c. Press [SHOW].
2. Enter Stations as VM ports as follows:
a. Press [NEXT] to go to the station area. Press [SHOW].
b. Enter the first station number on the keypad to be included as a VM 
port, then press [SHOW].
c. Press [NEXT] until the VM PORT entry is on the display.
d. Press [CHG] to mark VM PORT=Y.
e. Press [HOLD] to save the entry.
f. Repeat this procedure for all stations to be entered as VM ports.
g. Press [HOLD] twice to save the entries and exit to System 
Programming.
3. Assign VM Type to a Station Hunt Group as follows:
a. Press [NEXT] until SYSTEM APPLICATION appears. Press [SHOW].
b. Press [SHOW] at the STATION HUNT GROUP entry.
c. Enter [1] on the keypad and press [SHOW].
d. Press [CHG] to mark the group as a VM type. Press [NEXT].
e. Press [SHOW] at the GROUP MEMBER entry.
f. Press [CHG], then enter the station number to be assigned in the group 
and press [SAVE].
g. Repeat the procedure until all stations are entered in the group.
h. Press [HOLD] twice to save the entries and return to the STATION HUNT 
GROUP screen. 
						

							Voice Mail Integration Programming 1-11
4. Change In-band digits in “Voice M ail” as follows:
a. Press [NEXT] to go to the Voice Mail screen.
b. Press [SHOW].
c. Press [CHG] at the ICM PREFIX entry.
d. Press [FEAT], then dial [70] + [#] and press [SAVE].
†Press [NEXT ] to go to the XFR PREFIX.
†Press [CHG] at the VFR PREFIX entry.
†Press [FEAT ], then dial [70] + [6] and press [SAVE].
e. Press [NEXT] until DIS DGT appears.
f. Press [CHG], then press 
666.
g. Press [SAVE], then press [HOLD] twice.
5. Change the Ring Scheme as follows:
a. Press [BACK] twice until “4 RESOURCE” appears.
b. Press [SHOW].
c. Press [CHG] until “Ring Scheme” reads 1, then press [CLEAR].
6. Assign VM Flexible Buttons at EACH Station as follows:
a. Press [FEAT] + [#] + [3].
b. Press flexible button to program.
c. Press [CHG] (soft key) + [FEAT] (soft key).
d. Press [FEAT] + [64]. Press [SAVE] (soft key).
e. Press [CLEAR] to exit programming. 
						

							1-12 Voice Mail Integration Programming
Other Vodavi Systems
Perform the following steps to configure Vodavi systems, other than the DHS, 
with the MiniVoice system.
1. On the single line telephone ports that are to be assigned to the VM 
group, disable the conference feature. Flash 50, XXX-XXX, Button #3, 
where XXX-XXX are the SLT extension range numbers to be assigned to 
the VM group.
2. Enter the VM group programming for VM group 1 (440). Flash 65, 
Button #1. This button should be lit for Steps 3-4.
3. Enter the single line telephone ports into a VM group (440-447). Flash 65, 
Button #12. Enter [1] to add or [0] to delete (FP3 or newer).
4. Enter the desired Leave and Retrieve Tables for the VM group. Flash 65, 
Buttons #10 and #11. Program the Leave Table as Table 0 and the Retrieve 
Ta b l e  a s  Ta b l e  1 .
Note that Steps 5 and 6 are accomplished in the Flash 66 programming field. 
These steps should be completed by default.
5. Leave Table Programming:
a. Press Button #1 (Table 0).
b. Enter a [0] + [TRANS] + [
6] on the keypad, where:
†0 indicates a prefix digit.
†The [ TRANS] button represents a pause based on the system 
pause timer.
†The 6 is used to activate a mailbox and prepare it to accept a new 
message.
c. Press the [HOLD] button to update. 
						

							Voice Mail Integration Programming 1-13
6. Retrieve Table Programming:
a. Press Button #2 (Table 1).
b. Enter a [0] + [TRANS] + [#] on the keypad, where:
†0 indicates a prefix digit.
†The [ TRANS] button represents a pause based on the system 
pause timer.
†# represents an owner on the VM system.
c. Press the [HOLD] button to update.
d. Press Button #2 (Table 1).
e. Enter [1].
f. Press the [HOLD] button to update (when you update, this field is blank).
7. Press Button #9 (disconnect table).
a. Enter [
6666], where 6666 is the disconnect code used by the 
MiniVoice.
b. Press the [HOLD] button to update.
8. Assign VM flexible buttons (440) on the stations. At each station perform 
the following:
a. Press the [SPEED] button twice.
b. Press the desired flexible button to be programmed.
c. Dial [440] on the keypad.
d. Press the ON/OFF button.
Note that you can adjust the volume level on each SLT port by using the 
volume up or down code. This provides additional control for both internal 
and external calls into the voice mail system. For example, while using a 
single line telephone and on a CO Line call, to increase volume: perform a 
hook flash, then dial [638] + [8] followed by another hook flash. A 
confirmation tone sounds. 
						

							1-14 MiniVoice Programming Devices
MiniVoice Programming Devices
MiniVoice programming is accomplished by using a touch-tone telephone 
and a personal computer. Table 1-3  shows the categories of programming 
that can be performed by each device.
Table 1-3: Programming Device Comparison
Administration Telephone Computer
Class of Service

Date and Time


Debug

Free Sectors (message storage time remaining)

Invalid Digits

Mailbox Administration
Change Access Codes



Add a Mailbox


Delete a Mailbox


Record a Mailbox Greeting

Reset Message Wait Indication


Notification
Activate



Edit Number

New Number

Numbering Plan

Open and Close Schedule

Operating Mode
Day



Night


Automatic


Password (System)

PBX Integration ( Telephone Type)


PBX Integration parameters

Record Prompts

Review Prompts

Select System Greeting / per Port
Normal



Night


Te m p o r a r y


System Greeting
Review


Record 

Delete

Ve rs i on Nu mb er
 
						

							MiniVoice Programming Devices 1-15
The following is the recommended sequence for programming the system to 
perform basic operations. Perform programming in the order shown in
Table 1-4 starting at the top of the table and continuing to the bottom of the 
table. This table illustrates the flow of programming; detailed programming 
steps are contained in sections titled Programming System Functions Via 
Computer and Programming System Functions Via Telephone.
Table 1-4:  Basic Programming
Using Computer Programming
Programming Type Description
PBX Integration Select your telephone system from a list of possibilities. Example - 
selection number 00 represents Vodavi telephone systems. 
Open & Close Schedule Identify the hours of your business operation.
Number Plan Activate the numbers that will appear as menu selections.
Mail Box Assignment
†Identify mailbox and extension numbers.
†Activate pager/beeper notification option.
Class of Service Verify COS settings.
Auto Attendant Config Verify Auto Attendant Configuration
Using Telephone Programming
Programming Type Description
DTMF Record system greeting (1- 9) 
						

							1-16 Programming System Functions Via Telephone
Programming System Functions Via Telephone
To access the System Administrator Mailbox:
1. Dial into voice mail.
2. When the system answers, dial [#] followed by the System Administrator 
Mailbox number:
[#]+[0] = 2 digit mailbox system
[#]+[00] = 3 digit mailbox system
[#]+[000] = 4 digit mailbox system
The system will announce: “Mailbox 15-0”, which is the System 
Administrator Mailbox number. This number does not conflict with 
Mailbox 15 in a two-digit mailbox system.
3. When requested, enter the default System Administrator password 
[9]+[#]+[56].
The System Administrator Mailbox menu plays to prompt you to select 
one of the options listed below.
4. Select the appropriate button to select the desired option. Descriptions 
of the options are provided on the next several pages.
To change the System Administrator password refer to “Mailbox 
Administration” on page 1-18
.
Press: [1] for system greetings
[2] for Mailbox Administration
[3] for Auto Attendant configuration
[4] to set date and time
[5] to set operating mode
[6] to select PBX integration
[7] to record a prompt
[8] to listen to a prompt