Toshiba Strata Dk Hospitality Management Information System User Guide

							Features
Reports
Strata DK HMIS 5/9979
View/Print Hotel Guest List Report
1. From the Main 
screen, click Reports. The Reports Menu displays see Page 75.
2. Select the Hotel Guest 
List report option.The report displays:
3. Click Print. The report prints.
Report fields include: room and extension numbers, 
status (room), last and first names (of guest), checkin 
(date), until (date), and number of adults and children 
in party.
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							Features
Reports
80Strata DK HMIS 5/99
View/Print Maid Activity Report
1. From the Main 
screen, click Reports. The Reports Menu displays see Page 75.
2. Select the Maid 
Activity Report 
option.A pop-up dialog box appears.
3. Click Continue  The report is displayed for only the current date.
...or Restrict 
Transactions to Date 
Range Above and 
type starting/through 
dates. When finished, 
click Continue.The report is displayed for the dates entered.
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							Features
Reports
Strata DK HMIS 5/9981
View/Print Reservations List Report
4. Click Print. The report prints. Report fields include Maid 3-digit 
Employee ID, Maid’s name, Actions (began or 
finished cleanup), extension (of room being cleaned), 
date and time cleanup began and finished.
1. From the Main 
screen, click Reports. The Reports Menu displays see Page 75.
2. Select the 
Reservations List 
report option.A pop-up dialog box appears.
3. Click Continue  The report is displayed for only the current date.
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							Features
Reports
82Strata DK HMIS 5/99
View/Print Morning Check Out List Report
...or Restrict 
Transactions to Date 
Range Above and 
type starting/through 
dates. When finished, 
click Continue.The report is displayed for the dates entered.
4. Click Print. The report prints.
Report fields include room number, reservation dates, 
name (guest), confirmation number, daily and 
weekend rates for assigned room, status (of 
reservation).
1. From the Main 
screen, click Reports. The Reports Menu displays see Page 75.
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							Features
Reports
Strata DK HMIS 5/9983
View/Print Consolidated Detail Night Audit Report
2. Select the Morning 
Check Out List report 
option.The report displays:
3. Click Print. The report prints. Report fields include room and 
extension numbers, status (room), last and first names 
(guest), checkin (date), until (date), number of adults 
and children (in party).
1. From the Main 
screen, click Reports. The Reports Menu displays (see Page 75).
2. Select the 
Consolidated Detail 
Night Audit Report.A pop-up dialog box appears. The screen defaults to 
the current date.
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							Features
Reports
84Strata DK HMIS 5/99
3. Click OK
...or type a new date 
and click OK.The report displays for the date entered.
The screen cannot display the entire report. Use the 
scroll bar at the bottom of the screen to scroll through 
the report.
The report does not display cumulative totals. The 
figures are for only the date entered. A setting made 
during system setup by management determines 
whether this report displays all rooms or only rooms 
with a balance.
4. Click Print. The report prints (see “Sample Consolidated Detail 
Night Audit Report” on Page 85). 
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							Features
Reports
Strata DK HMIS 5/9985
Sample Consolidated Detail Night Audit Report
Consolidated Detail Night Audit Report Fields
Field Description
Room#/ExtenRoom/Extension Numbers. Depending on the setting in 
Setup Utility, either all rooms display or only rooms with 
balances.
Gross RoomRate per day on room.
Room DiscountDiscount for room rate, if applicable.
Net RoomGross Room minus Room Discount.
Closed PhonePhone charges paid by guest who checked out.
Current PhoneOutstanding phone charges for current guest.
Closed ServicesBilled service charges (e.g., room service, etc.) paid by guest 
who checked out.
Current ServicesOutstanding billed services for current guest.
Sub TotalTotal of all previous items listed.
Ta x e sApplicable taxes for room, phone calls, and services.
Closed DepositsDeposits made by guest who checked out.
Current DepositsDeposits made by current guest.
Daily BalanceDaily total amount (subtotal + taxes minus closed and current 
deposits).
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							Features
Reprinting Processed Billing Statements
86Strata DK HMIS 5/99
Reprinting Processed Billing Statements
This feature enables you to reprint a guest’s billing statement anytime after check-out. 
For information on printing the bill at check-out, see “Check Out Guest with Billing” 
on Page 48.
Reprinting the Billing Statement after Guest Checks Out
1. Double-click on the 
room listing in the 
Browse Window.NoteIt does not matter if another guest has checked 
into the room.
Previous guests are listed alphabetically by their last 
name.
2. Highlight the 
customer listing on 
the screen.
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							Features
Reservations
Strata DK HMIS 5/9987
Reservations
Reservations are made using the Reservation screen (shown below). Information 
entered on this screen is automatically displayed on the Main screen after the guest 
registers.3. Click Print. A pop-up dialog box asks you to confirm the printing.
4. Click Yes. The Billing Statement prints and the pop-up boxes are 
cleared from the Main screen.
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General/Details 
Windows
Reservation 
Date Calendar 
						

							Features
Reservations
88Strata DK HMIS 5/99
During System Setup, the authorized user can choose between reservation databases 
that can store 4, 8, 12, 16, or 20 years of reservation records. Guest record information 
includes name, confirmation number, credit card number/expiration date, room rate, 
reservation dates, assignment date and time, clerk number, and room number and/or 
type.
A Reservations List report can be printed at any time (see “Reports” on Page 75). The 
report can be run for the current date or a range of dates. It lists room number, 
extension, reservation dates, guest name, confirmation numbers, room rates and status 
of reservation.
Make Reservations
1. From the Main 
screen, click Reserve.The Reservation screen displays (see Page 87).
2. From the Reservation 
Date calendar (the 
current date is 
highlighted), select a 
date on the calendar.You can scroll the calendar (months/years) by clicking 
the scroll buttons (t u).
NoteIf you check the wrong date, click Clear 
Settings to start over.
3. Click Assigned 
Check-In Date.The date on the calendar turns red.
4. Click check-out date 
on the calendar.