Toshiba E740 Pocket Pc Instructions Manual

							 Microsoft Pocket Outlook 
Users Manual 4-13 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
Inbox: Sending and Receiving E-mail Messages 
Use Inbox to send and receive e-mail messages in either of these ways: 
■ Synchronize e-mail messages with Microsoft Exchange or Microsoft 
Outlook on your computer. 
■ Send and receive e-mail messages by connecting directly to an e-mail 
server through an Internet Service Provider (ISP) or a network. 
Synchronizing E-mail Messages 
E-mail messages can be synchronized as part of the general 
synchronization process. You will need to enable Inbox synchronization in 
ActiveSync. For information on enabling Inbox synchronization, see 
ActiveSync Help on the PC. 
During synchronization: 
■ Messages are copied from the mail folders of Exchange or Outlook on 
your computer to the ActiveSync folder in Inbox on your device. By 
default, you will receive messages from the past three days only, the 
first 100 lines of each message, and file attachments of less than 
100 KB in size. 
■ E-mail messages in the Outbox folder on your device are transferred 
to Exchange or Outlook, and then sent from those programs. 
■ E-mail messages in subfolders must be selected in ActiveSync on 
your computer in order to be transferred. 
Using the Message List 
Messages you receive are displayed in the message list. By default, the 
most recently received messages are displayed first in the list. 
 
Select the service and folder you want to display. 
Tap to connect and to send and receive e-mail. 
Tap to connect to the selected service. 
Tap and hold to display a pop-up menu of 
actions. 
Select the sort order for messages.  
						

							 Microsoft Pocket Outlook 
Users Manual 4-14 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
When you receive a message, tap it to open it. Unread messages are 
displayed in bold. 
 
When you connect to your e-mail server or synchronize with your 
computer, by default, you’ll receive messages from the last five days only, 
the first 100 lines of each new message, and file attachments of less than 
100 KB in size. The original messages remain on the e-mail server or your 
computer. 
You can mark the messages that you want to retrieve in full during your 
next synchronization or e-mail server connection. In the message list, tap 
and hold the message you want to retrieve. On the pop-up menu, tap 
Mark for Download. The icons in the Inbox message list give you visual 
indications of message status. 
You specify your downloading preferences when you set up the service or 
select your synchronization options. You can change them at any time: 
■ Change options for Inbox synchronization using ActiveSync options. 
For more information, see ActiveSync Help. 
■ Change options for direct e-mail server connections in Inbox on your 
device. Tap Tools and then tap Options. On the Service tab, tap the 
service you want to change. Tap and hold the service and select 
Delete to remove a service. 
Tap to view the previous or next message. 
Tap to reply or to forward this message. 
Tap to delete this message. 
Tap to return to the message list.  
						

							 Microsoft Pocket Outlook 
Users Manual 4-15 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
Composing Messages 
To compose a message: 
1 Tap New. 
2 In the To field, enter an e-mail or SMS address of one or more 
recipients, separating them with a semicolon, or select a name from 
the contact list by tapping the Address Book button. All e-mail 
addresses entered in the e-mail fields in Contacts appear in the 
Address Book. 
 
3 Compose your message. To enter preset or frequently used 
messages, tap My Text and select a message. 
4 Tap Send when you’ve finished the message. If you are working 
offline, the message is moved to the Outbox folder and will be sent 
the next time you connect. 
If you are sending an SMS message and want to know if it was received, 
tap Edit, Options, and select Request SMS text message delivery 
notification before sending the message. 
Tap to send the message. 
Tap to show/hide the recording toolbar. 
Tap to display the address book. 
Tap to insert common message. 
Tap to show or hide the complete header.  
						

							 Microsoft Pocket Outlook 
Users Manual 4-16 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
Managing E-mail Messages and Folders 
By default, messages are displayed in one of five folders for each service 
you have created: Inbox, Deleted Items, Drafts, Outbox, and Sent Items. 
The Deleted Items folder contains messages that have been deleted on 
the device. The behavior of the Deleted and Sent Items folders depends 
on the options you have chosen. In the message list, tap Tools and then 
Options. On the Message tab, select your options. 
If you want to organize messages into additional folders, tap Tools, and 
then Manage Folders to create new folders. To move a message to 
another folder, in the message list, tap and hold the message and then 
tap Move to on the pop-up menu. 
Folder behavior with a direct connection to an e-mail 
server 
The behavior of the folders you create depends on whether you are using 
ActiveSync, SMS, POP3, or IMAP4. 
■ If you use ActiveSync, e-mail messages in the Inbox folder in Outlook 
will automatically be synchronized with your device. You can select to 
synchronize additional folders by designating them for ActiveSync. 
The folders you create and the messages you move will then be 
mirrored on the server. For example, if you move two messages from 
the Inbox folder to a folder named Family, and you have designated 
Family for synchronization, the server creates a copy of the Family 
folder and copies the messages into that folder. You can then read the 
messages while away from your computer. 
■ If you use SMS, messages are stored in the Inbox folder. 
■ If you use POP3 and you move e-mail messages to a folder you 
created, the link is broken between the messages on the device and 
their copies on the mail server. The next time you connect, the mail 
server will see that the messages are missing from the device Inbox 
and delete them from the server. This prevents you from having 
duplicate copies of a message, but it also means that you will no 
longer have access to messages that you move to folders created 
from anywhere except the device. 
■ If you use IMAP4, the folders you create and the e-mail messages you 
move are mirrored on the server. Therefore, messages are available to 
you anytime you connect to your mail server, whether it is from your 
device or computer. This synchronization of folders occurs whenever 
you connect to your mail server, create new folders, or rename/ delete 
folders when connected.  
						

							 Companion Programs 
Users Manual 5-1 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
Chapter 5 
Companion Programs 
The companion programs consist of Microsoft® Pocket Word, Microsoft® 
Pocket Excel, Microsoft® Money, Windows Media™ Player for Toshiba 
Pocket PC, and Microsoft® Reader. 
To switch to a companion program on your device, tap Programs on the 
 menu, and then tap the program name. 
Pocket Word 
Pocket Word works with Microsoft Word on your computer to give you 
easy access to copies of your documents. You can create new 
documents on your device, or you can copy documents from your 
computer to your device. Synchronize documents between your 
computer and your device so that you have the most up-to-date content 
in both locations. 
Use Pocket Word to create documents, such as letters, meeting minutes, 
and trip reports. To create a new file, tap 
, Programs, Pocket Word, 
and then New. A blank document appears. Or, if you’ve selected a 
template for new documents in the Options dialog box, that template 
appears with appropriate text and formatting already provided. You can 
open only one document at a time; when you open a second document, 
you’ll be asked to save the first. You can save a document you create or 
edit in a variety of formats, including Word (.doc), Pocket Word (.psw), 
Rich Text Format (.rtf), and Plain Text (.txt). 
 
TOSHIBA Pocket PC e740 
 Users Manual 5-1  
						

							 Companion Programs 
Users Manual 5-2 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
Pocket Word contains a list of the files stored on your device. Tap a file in 
the list to open it. To delete, make copies of, and send files, tap and hold 
a file in the list. Then, select the appropriate action on the popup menu. 
 
You can enter information in Pocket Word in one of four modes (typing, 
writing, drawing, and recording), which are displayed on the View menu. 
Each mode has its own toolbar, which you can show and hide by tapping 
the Show/Hide Toolbar button on the command bar. 
You can change the zoom magnification by tapping View and then Zoom. 
Then select the percentage you want. Select a higher percentage to enter 
text and a lower one to see more of your document. 
If you’re opening a Word document created on a computer, select Wrap 
to Window on the View menu so that you can see the entire document. 
  
Select the type of folder you want displayed in the 
list. 
Tap to create a new document. 
Tap and hold an item to display a pop-up menu of 
actions. 
Tap to open a document. 
Tap to change the sort order of the list.  
						

							 Companion Programs 
Users Manual 5-3 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
Typing Mode 
Using the input panel, enter typed text into the document. For more 
information on entering typed text, see Chapter 2. 
To format existing text and to edit text, first select the text. You can select 
text as you do in a Word document, using your stylus instead of the 
mouse to drag through the text you want to select. You can search a 
document to find text by tapping Edit and then Find/Replace. 
 
Tap and hold to see a pop-up menu of actions. 
Tap to change formatting options. 
Tap to show or hide the toolbar. 
Tap to format text. 
Tap to return to the document (changes are saved 
automatically).  
						

							 Companion Programs 
Users Manual 5-4 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
Writing Mode 
In writing mode, use your stylus to write directly on the screen. Ruled 
lines are displayed as a guide, and the zoom magnification is greater than 
in typing mode to allow you to write more easily. For more information on 
writing and selecting writing, see Chapter 2. 
 
If you cross three ruled lines in a single stylus stroke, the writing becomes 
a drawing, and can be edited and manipulated as described in the following section.Written words are converted to graphics (metafiles) 
when a Pocket Word document is converted to a Word document on your 
computer. 
  
Tap to highlight selected text. 
Space button. 
Pen button. 
With Space button selected, drag to insert space. 
An arrow appears showing the space direction 
and size.  
						

							 Companion Programs 
Users Manual 5-5 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
Drawing Mode 
In drawing mode, use your stylus to draw on the screen. Gridlines appear 
as a guide. When you lift your stylus off the screen after the first stroke, 
you’ll see a drawing box indicating the boundaries of the drawing. Every 
subsequent stroke within or touching the drawing box becomes part of 
the drawing. For more information on drawing and selecting drawings, 
see Chapter 2. 
 
Recording Mode 
In recording mode, embed a recording into your document. Recordings 
are saved as .wav files. For more information on recording, see Chapter 2. 
For more information on using Pocket Word, tap 
 and then Help. 
Tap to select formatting options, such as line 
weight, fill colour, and line colour. 
Tap an arrow to see your choices. 
Pen button. 
Resize an object by dragging the selection 
handles.  
						

							 Companion Programs 
Users Manual 5-6 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
Pocket Excel 
Pocket Excel works with Microsoft Excel on your computer to give you 
easy access to copies of your workbooks. You can create new 
workbooks on your device, or you can copy workbooks from your 
computer to your device. Synchronize workbooks between your 
computer and your device so that you have the most up-to-date content 
in both locations. 
Use Pocket Excel to create workbooks, such as expense reports and 
mileage logs. To create a new file, tap , Programs, Pocket Excel, and 
then New. A blank workbook appears. Or, if you’ve selected a template 
for new workbooks in the Options dialog box, that template appears with 
appropriate text and formatting already provided. You can open only one 
workbook at a time; when you open a second workbook, you’ll be asked 
to save the first. You can save a workbook you create or edit in a variety 
of formats, including Pocket Excel (.pxl) and Excel (.xls). 
Pocket Excel contains a list of the files stored on your device. Tap a file in 
the list to open it. To delete, make copies of, and send files, tap and hold 
a file in the list. Then select the appropriate action from the pop-up menu.  
Pocket Excel provides fundamental spreadsheet tools, such as formulas, 
functions, sorting, and filtering. To display the toolbar, tap View and then 
Toolbar. 
 
If your workbook contains sensitive information, you can protect it with a 
password. To do so, open the workbook, tap Edit, and then Password. 
Every time you open the workbook, you will need to enter the password, so choose one that is easy for you to remember but hard for others to 
guess. 
  
Zoom button. 
Format button. 
AutoSum button. 
Cell contents appear here as you enter them.