Toshiba E740 Pocket Pc Instructions Manual

							 Microsoft Pocket Outlook 
Users Manual 4-3 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
To create an appointment 
1 If you are in Day or Week view, tap the desired date and time for the 
appointment. 
2 Tap New. 
 
3 Using the input panel, enter a description and a location. Tap first to 
select the field. 
4 If needed, tap the date and time to change them. 
5 Enter other desired information. You will need to hide the input panel 
to see all available fields. 
6 To add notes, tap the Notes tab. You can enter text, draw, or create a 
recording. For more information on creating notes, see “Notes: 
Capturing Thoughts and Ideas,” later in this chapter. 
7 When finished, tap OK to return to the calendar. 
If you select Remind me in an appointment, your device will remind you 
according to the options set in , Settings, Personal tab, Sounds & 
Notifications. 
  
Tap to select a date. 
Tap to select a time. 
Notes is a good place for maps and directions. 
Tap to choose from predefined text. 
Tap to return to the calendar (the appointment is 
saved automatically). 
Tap to choose from previously entered locations.  
						

							 Microsoft Pocket Outlook 
Users Manual 4-4 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
Using the Summary Screen 
When you tap an appointment in Calendar, a summary screen is 
displayed. To change the appointment, tap Edit. 
 
Creating Meeting Requests 
You can use Calendar to set up meetings with users of Outlook or Pocket 
Outlook. The meeting request will be created automatically and sent 
either when you synchronize Inbox or when you connect to your e-mail 
server. Indicate how you want meeting requests sent by tapping Tools 
and then Options. If you send and receive e-mail messages through 
ActiveSync, select ActiveSync. 
To schedule a meeting: 
1 Create an appointment by tapping New. 
2 In the appointment details, hide the input panel, and then tap 
Attendees. 
3 From the list of e-mail addresses you’ve entered in Contacts, select 
the meeting attendees. 
The meeting notice is created automatically and placed in the Outbox 
folder. 
For more information on sending and receiving meeting requests, see 
Calendar Help and Inbox Help on the device. 
Tap to change appointment. 
View. 
View appointment details.  
						

							 Microsoft Pocket Outlook 
Users Manual 4-5 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
Contacts: Tracking Friends and Colleagues 
Contacts maintains a list of your friends and colleagues so that you can 
easily find the information you’re looking for, whether you’re at home or 
on the road. Using the device infrared (IR) port, you can quickly share 
Contacts information with other device users. 
 
To change the way information is displayed in the list, tap Tools and then 
Options.   
Select the category of contacts you want 
displayed in the list. 
Tap to create a new contact. 
Tap and hold to display a pop-up menu of 
actions. 
Tap to display or edit the contact details. 
Tap to see additional phone numbers and e-mail 
addresses. 
Tap and enter part of a name to quickly find it in 
the list.  
						

							 Microsoft Pocket Outlook 
Users Manual 4-6 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
To create a contact: 
1 Tap New. 
 
2 Using the input panel, enter a name and other contact information. 
You will need to scroll down to see all available fields. 
3 To assign the contact to a category, scroll to and tap Categories and 
select a category from the list. In the contact list, you can display 
contacts by category. 
4 To add notes, tap the Notes tab. You can enter text, draw, or create a 
recording. For more information on creating notes, see “Notes: 
Capturing Thoughts and Ideas,” later in this chapter. 
5 When finished, tap OK to return to the contact list. 
Finding a contact 
There are four ways to find a contact: 
■ In the contact list, enter a contact name in the box under the 
navigation bar. To show all contacts again, clear text from the box or 
tap the button to the right of the box. 
■ In the contact list, tap the category list (labeled All Contacts by 
default) and select the type of contact that you want displayed. To 
show all contacts again, select All Contacts. To view a contact not 
assigned to a category, select No Categories. 
■ To view the names of companies your contacts work for, in the 
contact list, tap View > By Company. The number of contacts that 
work for that company will be displayed to the right of the company 
name. 
■ Tap 
, Find, enter the contact name, select Contacts for the type, 
and then tap Go. 
Notes is a good place for maps and directions. 
Scroll to see more fields. 
Tap to return to the contact list (the contact is 
saved automatically).  
						

							 Microsoft Pocket Outlook 
Users Manual 4-7 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
Using the Summary Screen 
When you tap a contact in the contact list, a summary screen is 
displayed. To change the contact information, tap Edit. 
 
Tap to change contact information. 
Tap to view notes. 
View contact details.  
						

							 Microsoft Pocket Outlook 
Users Manual 4-8 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
Tasks: Keeping a To Do List 
Use Tasks to keep track of what you have to do. 
 
To change the way information is displayed in the list, tap Tools and then 
Options.   
Select the category of tasks you want displayed in
the list. 
Tap to create a new task. 
Tap and hold to display a pop-up menu of 
actions. 
Tap to display or edit the task details. 
Indicates high priority. 
Select the sort order of the list.  
						

							 Microsoft Pocket Outlook 
Users Manual 4-9 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
To create a task: 
1 Tap New. 
 
2 Using the input panel, enter a description. 
3 You can enter a start date and due date or enter other information by 
first tapping the field. If the input panel is open, you will need to hide it 
to see all available fields. 
4 To assign the task to a category, tap Categories and select a 
category from the list. In the task list, you can display tasks by 
category. 
5 To add notes, tap the Notes tab. You can enter text, draw, or create a 
recording. For more information on creating notes, see “Notes: 
Capturing Thoughts and Ideas,” later in this chapter. 
6 When finished, tap OK to return to the task list. 
To quickly create a task with only a subject, tap Entry Bar on the Tools 
menu. Then, tap Tap here to add a new task and enter your task 
information. 
  
Notes is a good place for maps and drawings. 
Tap to choose from predefined subjects. 
Tap to return to the task list (the task is saved 
automatically).  
						

							 Microsoft Pocket Outlook 
Users Manual 4-10 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
Using the Summary Screen 
When you tap a task in the task list, a summary screen is displayed. To 
change the task, tap Edit. 
 
Tap to change task. 
View notes. 
Tap to show and hide additional summary 
information. 
View task details.  
						

							 Microsoft Pocket Outlook 
Users Manual 4-11 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
Notes: Capturing Thoughts and Ideas 
Quickly capture thoughts, reminders, ideas, drawings, and phone 
numbers with Notes. You can create a written note or a recording. You 
can also include a recording in a note. If a note is open when you create 
the recording, it will be included in the note as an icon. If the note list is 
displayed, it will be created as a stand-alone recording. 
 Tap to create a new item. 
Tap to show or hide the Recording toolbar. 
Tap to record. 
Tap and hold to display a pop-up menu of 
actions. 
Tap to open a note or play a recording. 
Tap to change the sort order of the list.  
						

							 Microsoft Pocket Outlook 
Users Manual 4-12 
TOSHIBA Pocket PC e740 Version   1   Last Saved on 10/05/2002 21:02 
ENGLISH using  Euro_C.dot –– Printed on 10/05/2002 as PDA3_UK 
To create a note: 
1 Tap New. 
2 Create your note by writing, drawing, typing, and recording. For more 
information about using the input panel, writing and drawing on the 
screen, and creating recordings, see Chapter 2. 
 Tap to add a recording to the note. 
Tap to show or hide the input panel. 
Tap to write on the screen. 
Tap to return to the note list (the note is saved 
automatically).