Toshiba Contact Dk User Guide

 
16 Distribution Lists  
You can set up 5 distribution lists, numbered between 05 and 
09, containing a group of mailbox numbers. 
When you select option 9 - Distribution Lists - from the Main Menu, 
follow the prompts to: 
· Add mailbox numbers to a distribution list. 
· Review a distribution list. 
· Delete mailbox numbers from a distribution list. 
· Record a name for a distribution list. 
Here are some general rules to follow: 
· Whenever you reference a distribution list 
number, be sure to press...

 17Helpful Hints 
Using Mailbox Greetings Effectively 
There are two types of mailbox greetings: permanent 
and temporary. You record the permanent greeting 
when you access your mailbox the first time. If there is no 
temporary greeting, callers leaving messages in your 
mailbox will hear the permanent greeting.   
A permanent greeting cannot be very specific because it 
is worded to cover all situations. To address specific 
situations, you can create a temporary greeting. The 
temporary greeting will...

 
18  
To create a temporary greeting: 
1. Call Contact and access your mailbox.  
2. Press:     
3. Follow the voice prompts.  
The temporary greeting can last from 1 to 99 days, 
expiring at midnight of the last day.  If you specify one 
day, the temporary greeting expires at midnight of the day 
you recorded it.  Specify the number of days as a 2-digit 
number.   
You can make a temporary greeting from any touch-tone 
telephone.  If you are away from your desk or out of the 
office, you can still...

 19 Sending Messages 
When sending a message, you can create a destination 
list of up to 49 mailboxes. If you need to send to more 
mailboxes, you will have to send the message again. 
Message Storage Limit 
Contact deletes a saved message after the message is 
older than a certain number of days. The exact number of 
days (typically 15) is determined by your System 
Administrator. 
Forwarding and Transferring 
The Reply and Forward options in the Listen menu only 
work with other Contact mailboxes in...

 
20 Message Length and Conditions 
There is no time limit on message length, but after five 
minutes Contact interrupts the caller and asks if they wish to 
continue.  If there is no reply, Contact stops recording and 
hangs up.  The same thing happens if the caller stops talking 
for more than a few seconds or has a very faint connection.  
If the caller is in a very noisy environment, such as a factory 
or windy car phone, Contact may disconnect.  The caller 
should try again from a quieter location....