Telrad Digital Speakerphone Set And Display Speakerphone Set User Guide

							16 Speakerphone set and Display Speakerphone set
TO OBTAIN SPECIAL SERVICES 
VIA LINES DEFINED AS BEHIND AN EXCHANGE 
(CENTREX OR PBX)
You may be able to access special services provided by a 
Centrex or PBX exchan
ge.
To access the services while connected 
to the outside line
1. Press [FEAT]
.
2. Press [FLASH]
. 
						

							Speakerphone set and Display Speakerphone set 17
HOLD
There are two types of hold:
• Exclusive hold:the call can be retrieved only from your 
extension.
• Inclusive hold:the call can also be retrieved by other 
stations with a button for that appearance.
You cannot transfer a call that is on hold.
When you place a call on hold, you automatically receive 
dial tone and can make a pa
ge call or dial to another exten-
sion. If you do not receive dial tone, this means that no DN 
is available.
To place a call on exclusive hold
•Press [HOLD] 
once.
The indicator flashes 
green on your station and red on 
other stations with a button for that appearance.
To place a call on inclusive hold
•Press [HOLD] 
twice.
The indicator flashes 
green on all stations that have a 
button for that appearance.
Dependin
g on the programming of your extension, the first 
press of hold may activate Inclusive hold, and the second 
press, Exclusive hold. See your System Administrator.
To pick up a call from hold
• Press the flashin
g button of the call on hold.
or
• Press [PICK UP] 
and [HOLD]
. 
						

							18 Speakerphone set and Display Speakerphone set
TRANSFERRING CALLS
You can transfer a call to another extension:
1. Press [XFR]
.
2. Dial the extension number.
3. Announce the call when the other party answers and 
then han
g-up.
To retrieve a transferred call
If you have not yet hun
g up and the other party has not yet 
answered the transferred call, you may retrieve the trans-
ferred call.
• Press the line button associated with the call. 
						

							Speakerphone set and Display Speakerphone set 19
CONFERENCE CALLS
A total of eight parties, any of which  may be on outside 
lines, can participate in a conference.
To establish a conference
1. Make the first call.
2. Press [CNF]
.
3. Make the next call.
After the call is answered:
4. Press [CNF]
 a
gain
Repeat steps 2 throu
gh 4 to add up to five more parties to 
the conference. 
						

							20 Speakerphone set and Display Speakerphone set
PICKUP
You can answer a call at another extension, without leaving 
your desk.
To pick up a call on hold
or ringing at another extension
1. Press [PICK UP]
.
2. Dial the number of the extension at which the call is 
rin
ging or on hold.
To pick up a call ringing in your pickup group
• Press a MEMORY button pro
grammed with GROUP 
PICK UP.
or
1. Press [PICK UP]
.
2. Press [*]
.
See Abbreviated Dialin
g for instructions on how to 
pro
gram MEMORY buttons. 
						

							Speakerphone set and Display Speakerphone set 21
MESSAGES
If after dialing an extension, there is no answer or you hear 
busy tone, you can send a basic messa
ge or a message 
from a predefined list, which appears on the display of the 
extension you called.
When you send a basic messa
ge, display telephones show 

CALL followed by your extension name or number (e.g. 

CALL STEVE).
When you send a predefined messa
ge, display telephones 
show the text of the messa
ge, followed by your extension 
name or number e.
g. (GONE OUT STEVE).
SENDING MESSAGES
To send a basic message
After dialin
g an extension:
1. Press [MSG]
.
2. Han
g up.
The messa
ge is sent.
To select and send a predefined message
You can select a messa
ge from a predefined list (see a list 
of system messa
ges at the end of this guide).
After dialin
g an extension:
1. Press [MSG]
.
2. Enter a messa
ge number (two digits; e.g. 08).
If your set has a display, you can scroll throu
gh the 
messa
ge list with [].
 If the message includes 
asterisks (*), you may edit it usin
g the dialpad. Enter the 
di
gits on the dialpad; they appear on the screen in  
						

							22 Speakerphone set and Display Speakerphone set
place of the asterisks.
3. Han
g up.
To send a message with confirmation
When you dial a display telephone and hear busy tone, you 
can send a messa
ge which appears on the display of the 
called extension (your telephone must also have a dis-
play).
1. Select a messa
ge, as explained above. 
2. Press [MSG]
.

WAIT.., followed by the message text, appears on 
your display. You see either 
MSG ACCEPTED or 

MSG REJECTED. Rejected messages enter the 
called extensions memory.
3. Han
g up.
See also To confirm a messa
ge, below.
Canceling the message process
You may cancel the messa
ge process at any time:
•Press [FLASH]
.
RECEIVING MESSAGES
When messa
ges have been left at your extension, your 
[MSG]
 indicator li
ghts and you hear a broken dial tone 
when you lift the handset or press [SPKR]
. If your set has 
a display, it informs you of messa
ges waiting for you.
To read your messages (display sets only)
•Press [MSG]
 (when lit; not when flashin
g).
To scroll through your messages
•Press []
. 
						

							Speakerphone set and Display Speakerphone set 23
To call the message sender
1. Press [SPKR]
.
2. Press [MSG]
.
To delete a message (display sets only)
While the messa
ge is displayed:
1. Press [MSG]
 (when lit; not when flashin
g).
2. Use []
 to scroll to the messa
ge you wish to 
delete.
3. Press [#]
.
4. Han
g up.
To confirm the message (display sets only)
When you are on a call and a messa
ge appears in your 
display:
•Press [MSG]
.
If you do not confirm the messa
ge, when you hang up, 
the messa
ge is stored in your telephones memory.
DELETING ALL MESSAGES
To delete all messages left at your telephone
1. Press [#]
.
2. Press [MSG].
3. Han
g up. 
						

							24 Speakerphone set and Display Speakerphone set
DO NOT DISTURB (DND)
If you do not want calls to ring at your telephone, tempo-
rarily, you can activate the DND feature.
NOTE
If your telephone set is not pro
grammed with DN 
buttons, the DND indication is sli
ghtly different. 
If the [DND]
 button flashes red, this indicates that 
your station is pro
grammed for Call forward. You 
can deactivate Call forward by pressin
g the flash-
in
g [DND] 
button.
To place your telephone in do not disturb mode
•Press [DND]
.
The DND indicator li
ghts steady red and no calls ring at 
your telephone. Internal callers hear busy tone and see 
your DND messa
ge, if programmed. If your station is 
pro
grammed for DND call forwarding or for Call for-
ward, calls are forwarded. 
To cancel DND mode
• Press [DND]
.
The DND indicator 
goes off and calls ring at your sta-
tion.
DND MESSAGES
You can select a predefined messa
ge that appears on the 
display of telephones which call your extension, while it is 
in DND mode. You can also ask the System Administrator 
to pro
gram additional messages. 
						

							Speakerphone set and Display Speakerphone set 25
To program a DND message
1. Press [FEAT]
.
2. Press [SPD/PROG]
.
3. Press [DND]
.
4. Enter a messa
ge number, 
or, 
if your set has a display, press [<  LO HI > ]
 repeatedly to 
scroll throu
gh the available messages (see the DND 
Messa
ges table at the end of this guide for a complete 
list of available messa
ges).
If the messa
ge includes asterisks (*), you may edit the 
messa
ge by pressing the desired digits on the dialpad. 
The numbers you dial appear in the messa
ge, in place 
of the asterisks.
5. Han
g up.
To cancel your DND message
1. Press [#]
.
2. Press [SPD/PROG]
.
3. Press [DND]
.
4. Han
g up.