Sharp Mx2310u User Guide

6-15
DOCUMENT FILING
Contents
FILE INFORMATION
This section explains the settings that are configured in step 3 of SAVING A FILE WITH File (page 6-13). Specifying 
a user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when 
confidential is selected and a password is established, other people will not be able to view the file without permission.
Specifying a user name
1
Touch the [User Name] key.
When user authentication is used, the user...

6-16
DOCUMENT FILING
Contents Assigning a file name
A file name can be assigned to the file.
Specifying the folder
Touch the [File Name] key.
A text entry screen will appear. Enter the file name and touch 
the [OK] key.
A maximum of 30 characters can be entered.
1
Touch the [Stored to:] key.
If a user name with a My Folder setting is selected, My Folder of that user will automatically be selected.
2
Select the folder in which you want to 
store the file.
(1) Touch the key of the folder where you want 
to...

6-17
DOCUMENT FILING
Contents Storing a file as a confidential file
A password can be set for the file to prevent others from viewing it. Set a password (5 to 8 digits) with the numeric keys.
1
Enable the confidential property.
(1) Select the [Confidential] checkbox so that a 
checkmark  appears.
Confidential mode is enabled and a password can be 
entered.
(2) Touch the [Password] key.
2
Enter a password (5 to 8 digits) with the 
numeric keys and touch the [OK] key.
As each digit is entered, - changes to...

6-18
DOCUMENT FILING
Contents
SAVING A DOCUMENT FILE ONLY (Scan to HDD)
Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor 
transmission are performed.
Scan to HDD SCREEN
The following screen appears when the [Scan to HDD] tab is touched in document filing mode. Touch the keys below to 
select Scan to HDD settings.
The current setting of each key appears to the right of the key.
(1) [File Information] key
Information can be appended to a file...

6-19
DOCUMENT FILING
Contents [Original] key
When the [Original] key is touched, the following screen appears. This screen is used to change the original size and 
select scanning settings for 2-sided originals.
(1) Touch the [Scan Size] key.
If the original is a non-standard size that cannot be detected by auto original size detection, touch the [Scan Size] key and specify the original size.
(2) Touch the [Store Size] key.
If you wish to store the file at a different size than the original size, touch...

6-20
DOCUMENT FILING
Contents [Colour Mode] key
Touch the [Colour Mode] key to open the colour mode setting screen for Scan to HDD.
The following settings can be selected for the scanning colour when the [COLOUR START] key or the [BLACK & WHITE 
START] key is pressed.
When you have finished selecting the mode, touch the [OK] key.
Start keyModeScanning method
[COLOUR START] 
key
Full Colour
The original is scanned in full colour. This mode is best for full colour 
originals such as catalogues.
Even when...

6-21
DOCUMENT FILING
Contents Special modes screen for Scan to HDD
When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see 

SPECIAL MODES (page 5-71) in 5. SCANNER / INTERNET FAX.
(1) [Erase] key
The erase function is used to erase shadow lines on 
images produced when scanning thick originals or books 
on the document glass.
(2) [Dual Page Scan] key
The left and right sides of an original can be scanned as 
two separate pages. This function is...

6-22
DOCUMENT FILING
Contents Checking the image before storing it (Preview)
If you touch the [Preview] key and then start Scan to HDD, the screen below appears.
Before the scanned data is stored, you can check a preview of the scanned image in this screen and return to the Scan 
to HDD settings screen to change settings
(1) Preview image
This shows an image of the selected file.
If the image is cut off, use the scroll bars at the right and 
bottom of the screen to scroll the image. Touch a bar and...

6-23
DOCUMENT FILING
Contents
PERFORMING Scan to HDD
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
2
Switch to document filing mode and 
select Scan to HDD settings.
(1) Touch the [DOCUMENT FILING] key.
(2) Touch the [Scan to HDD] tab.
If you do not wish to select settings, go to the next step.
(3) Select the original size, exposure, 
resolution, compression ratio, colour mode, 
and special modes.
See Scan to HDD SCREEN (page 6-18).
(4)...

6-24
DOCUMENT FILING
Contents
This section explains how to retrieve a file stored by document filing and print or transmit the file.
SEQUENCE FOR USING A STORED FILE
This section explains the basic procedure for retrieving and using a stored file. The screens and procedures differ 
depending on whether or not user authentication is enabled.
See the sequence that applies to your situation.
For information on user authentication procedures, see USER AUTHENTICATION (page 1-17) in 1. BEFORE USING 
THE...