Sharp MX M450N User Manual

							F-CODE POLLING MEMORY
4-5
4
QChecking and clearing document data in a memory box
The procedure for checking document data in an F-code polling memory box by printing it and the procedure for
clearing data from a box are almost the same as the procedures for printing and clearing document data from the
Public Box. 
Instead of touching the [PUBLIC BOX] key in step 3 of Printing document data in the Public Box or Deleting
document data from the Public Box on page 3-16, touch the key of the desired memory box.
If a document icon ( ) appears to the right of a memory box key, document data
has been stored in that box and you can print it out.
However, the contents cannot be printed or deleted while the memory box is being
used for transmission.
PROCEDURE FOR F-CODE POLLING
Make sure that a document has not been loaded in the auto document feeder or on the document glass, and then
follow the steps below.
1In fax mode, touch the [SPECIAL MODES]
key and then the   key.
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen (page 1-
5).
2Touch the [POLLING] key and then touch
the [OK] key.
The [POLLING] key is
highlighted and the
polling icon appears.
To cancel polling, touch
the [POLLING] key once
again to cancel the
selection.
You will return to the initial screen.
3Enter the fax number, sub-address, and
passcode of the other fax machine.
To use a one-touch key,
touch the [ADDRESS
BOOK] key to display
the address book.
Refer to steps 2 through
5 on page 4-3 for the
procedure for entering
sub-addresses and passcodes.
4Press the [START] key.
POLLING.  appears
on the screen.
After communicating
with the other machine,
your machine prints the
received document
data.
DATA
MARKETING GROUP
PUBLI
CA
SHARP BRANCH EX
NOTES
OYou must know the sub-address (SEP) and passcode (PWD) of the other machines F-code polling memory box.
OSerial polling (selecting multiple fax machines to be polled using a group key or by touching the [NEXT
ADDRESS] key) is not possible with F-code polling.
TO RECEPTIONMEMORY:100%QUICK FILE
ADDRESS REVIEW
SPECIAL MODES
FILESUB ADDRESS
MODE SWITCH
SPEAKERRESEND
OK
POLLING
POLLING
CORPO.TPS
SHARP GROUP
SPE
NOTES
OCancelling a transmission
Press the [JOB STATUS] and cancel the transmission in the same way as when cancelling a stored
transmission. (See CANCELLING A FAX TRANSMISSION on page  2-9)
OOnly one F-code polling timer operation can be stored (see page 3-6).
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							4-6
F-CODE CONFIDENTIAL TRANSMISSION
F-Code confidential transmission provides a secure means of faxing confidential documents. The sub-address and
passcode programmed in the memory box restrict the recipients of the fax, and once received in the memory box,
the fax can only be printed by someone who knows the print passcode (PRINT PIN. see page 6-14).
This function is convenient when sending important documents that you only want a specific person to see, or when
multiple departments share a single fax machine.
As the above diagram shows, receiving document data to the machines F-code confidential memory box is
called F-code confidential reception, and sending document data to another machines F-code confidential
memory box is called F-code confidential transmission.
F-CODE CONFIDENTIAL TRANSMISSION
F-code confidential transmission is performed in the same way as a normal transmission (refer to chapter 2);
however, you must enter the sub-address (SUB) and passcode (SID) after the fax number of the other machine.
(Omit the passcode if the other machine does not use a passcode.)
For the procedure for entering sub-addresses and passcodes, see ENTERING (DIALING) A FAX NUMBER WITH
A SUB-ADDRESS AND PASSCODE on page 4-3.
F-code confidential reception is performed in the same way as normal reception (see chapter 2); however, you must
inform the other party of the sub-address (SUB) and passcode (SID) of your confidential memory box. (If a passcode
is not programmed in the confidential memory box, only inform the other party of the sub-address (SUB).)
NOTES
OThis machine does not support Sharps previous confidential transmission function, which uses the programmed
senders fax number and ID code.
ORefer to pages 6-10 through 6-13 for the procedures for creating, editing, and deleting F-code confidential
memory boxes.
OTake care not to forget the print PIN. programmed in the F-code confidential memory box. If you forget the
passcode, consult your dealer.
NOTE
An F-code confidential transmission can be used in combination with the broadcast transmission function (page 3-
2) or timer transmission function (page 3-6), and can be stored in a program (page 6-8).
3) Data is read into the confidential 
memory box (reception is permitted)
1) Document data, together 
with a sub-address and passcode, 
are sent to your machine.
4-1) 
Enter print PIN. 
(4-digit number)
4-2) 
Data is only 
printed if correct 
passcode is entered.
Your machine
When data is printed
The other machine
MARK
Sub-address
Passcode
MARK
Match
Do not match
2) Check sub-address 
and passcode
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							F-CODE CONFIDENTIAL TRANSMISSION
4-7
4
PRINTING A DOCUMENT RECEIVED TO AN F-CODE
CONFIDENTIAL MEMORY BOX
Faxes received in an F-Code confidential memory box are printed out by entering the PRINT PIN 4-digit passcode
(0000 to 9999) that was programmed when the box was created. Printing of the confidential faxes takes precedence
over any other stored jobs.
1In fax mode, touch the [SPECIAL MODES]
key and then touch the   key.
If the address book screen
appears, touch the
[CONDITION SETTINGS]
key to display the condition
settings screen (page 1-5).
2Touch the [MEMORY BOX] key and then
touch the [PRINT DATA] key.
The memory box menu
screen appears.
To cancel the operation,
touch the [CANCEL]
key.
3Touch the memory box key that has the
document data you wish to print.
A   mark appears to
the right of memory
boxes that have
received document
data.
A memory box cannot
be selected while it is
being used for transmission.
4Press the numeric keys to enter the 4-digit
print PIN.
As each digit is entered,
- changes to  .
If the print PIN you
entered is correct, the
message PRESS
[START] TO PRINT
DATA.  appears.
If the passcode is not correct, the message PIN IS
NOT VERIFIED. appears and you return to the
entry screen.
To return to the screen of step 3, touch the
[CANCEL] key.
5Press the [START] key.
Printing begins. If
another print job is
already is progress, the
confidential data is
printed after that job is
completed.
NOTES
OYou can have a transaction report printed each time a fax is received in an F-Code confidential box to inform you
of the reception. This setting is enabled in the key operator programs (see Transaction report print select
setting on page 8-6).
ODocument data received to an F-code confidential memory box is automatically cleared after printing.
OWhen a new fax is received to an F-code confidential box while a previously received fax is still stored in the box,
the new fax is added on after the previous fax.
TO RECEPTIONMEMORY:100%QUICK FILE
ADDRESS REVIEW
SPECIAL MODES
FILESUB ADDRESS
MODE SWITCH
CONFIDENTIAL
RECEPTION
DELETE DATAPRINT DATA
MEMORY BOX
SENDINGBUILD
MEMORY BOXCONFIDENTIAL RECEPTION
SLA SCANNER TEAMMARKETING GROUP
SELECT MEMORY BOX.
CANCEL
ENTER PIN VIA THE 10-KEY.
NOTE
If received data remains in an F-code confidential memory box, the memory box cannot be deleted.
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							4-8
F-CODE RELAY BROADCAST TRANSMISSION
The F-Code relay broadcast function allows the machine to act as a relay machine for a broadcast transmission. The
end receiving machines are stored in the machines F-Code relay memory box, and when the machine receives a
relay request from another F-Code machine, it will relay the fax to all of the stored end receiving machines.
The relay machine and the originating machine that requests the relay transmission must both support F-codes;
however, the end receiving machines programmed in the F-code relay broadcast memory box do not need to support
F-codes.
The machine that originally sends the document is called the relay request machine, and the machine that has
a memory box containing the end receiving machines and which relays the received document to those
machines is called the relay machine.
The relay machine also prints the document sent by the relay request machine.
For example, corporate headquarters in Seattle wants to send the same document to branch offices in San
Francisco, Oakland, Berkeley, and San Jose. If the San Francisco office creates a relay broadcast memory box
and programs the Oakland, Berkeley, and San Jose offices as end receiving destinations, the overall phone
charges will be lower than if the Seattle office uses the normal broadcast transmission function (page 3-2). This
function can also be combined with a timer setting (page 3-6) to take advantage of off-peak rates, allowing a further
reduction in phone charges.
Transmission by the relay machine is called F-code relay broadcast transmission, and transmission from the
relay request machine to the relay machine is called relay request transmission.
NOTES
OThis machine does not support Sharps previous relay broadcast function, which uses the programmed senders
number and relay ID code.
OTo create an F-code relay broadcast memory box and program, edit, and delete end receiving machines, refer
to pages 6-11 to 6-16. When creating a box, a passcode (SID) can be omitted.
OThe relay request machine only bears the expense of sending the document to the relay machine. The relay
machine bears the expense of sending the document to each of the end receiving machines.
S.F.
Receiving machine A Receiving machine B Receiving machine C3) Document data is 
read into relay broadcast 
memory box 
(reception is permitted).
4) 
Document is successively transmitted 
to end receiving machines programmed 
in the relay broadcast memory box.
1) Document is sent from 
machine requesting 
relay transmission
Relay machine (your machine) Relay request machine (sends document)
PasscodeMatch
Does not match
Sub-address2) Check sub-address 
and passcode
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							F-CODE RELAY BROADCAST TRANSMISSION
4-9
4
USING THE F-CODE RELAY BROADCAST FUNCTION
(your machine is the relay machine)
When a document is received from a relay request machine, the F-code relay broadcast function transmits the
document to the end receiving machines using a memory box only if the sub-address and passcode sent by the
relay request machine are correct.
Refer to pages 6-11 through 6-16 for the procedures for creating, editing, and deleting memory boxes. 
Up to 30 end receiving machines (30 one-touch keys or group keys) can be programmed in the F-code relay
broadcast memory box.
A document received from a relay request machine is initially stored in the memory box of your machine. Your
machine (the relay machine) also prints the document, thus the document is first stored as a print job and then as
transmission jobs to each of the programmed end receiving machines. The document data is automatically cleared
after transmission to all end receiving machines is completed.
USING THE F-CODE RELAY REQUEST FUNCTION
(your machine requests a relay broadcast)
Ask the operator of the other F-Code machine (the relay machine) to create an F-Code relay broadcast memory
box that contains the end receiving machines to which you wish to send a fax, and ask for the sub-address (SUB)
and passcode (SID) of that box.
When you dial the relay machine to send the fax, enter the sub-address and passcode after the fax number.  The
fax will be sent to the relay machines memory box, and the relay machine will call each of the programmed end
receiving machines and relay the fax to those machines. (If a passcode (SID) is not programmed in the memory
box , enter only the password when dialing.)
Aside from the method of dialing the relay machine, the transmission procedure is the same as for a
normal transmission (refer to chapter 2).
Refer to ENTERING (DIALING) A FAX NUMBER WITH A SUB-ADDRESS AND PASSCODE on page 4-3 for
the procedure for entering a sub-address and passcode after the fax number of the other machine.
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							5-1
CHAPTER 5
USING CONVENIENT FUNCTIONS 3
CONVENIENT METHODS OF USE
This chapter explains functions that widen the scope of use of the fax
machine. Please read those sections that are of interest to you.
Page
USING AN EXTENSION PHONE ........................................................... 5-2
OUSING AN EXTENSION PHONE TO RECEIVE A FAX ................. 5-2
ORECEIVING A FAX AFTER TALKING (MANUAL RECEPTION) ... 5-3
OSENDING A FAX AFTER TALKING (MANUAL TRANSMISSION) ....5-4
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							5-2
USING AN EXTENSION PHONE
You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any
normal phone. You can also activate fax reception from the phone (remote operation).
USING AN EXTENSION PHONE TO RECEIVE A FAX
The machine normally receives faxes automatically after ringing (page 2-10); however, when an extension phone is
connected, you can set the reception mode to MANUAL RECEPTION. This will allow you to talk to the other party
first and then receive a fax.
This is convenient when you only have one telephone line and receive more voice calls than faxes. You must answer
all calls on the extension phone, and activate fax reception after you verify that a call is a fax transmission.
QChanging the reception mode to MANUAL RECEPTION
1Press the [CUSTOM SETTINGS] key. Then
touch the [FAX DATA RECEIVE/
FORWARD] key .
2Touch the [RECEIVE MODE] key.
3Touch the [MANUAL RECEPTION] key.
The [MANUAL
RECEPTION] key is
highlighted.
4Touch the [OK] key.
The reception mode is
set to MANUAL
RECEPTION.
You will return to the
screen of step 2.
Touch the [OK] key in
the screen of step 2, and
then touch the [EXIT] key in the [CUSTOM
SETTINGS] screen to return to the main screen.
NOTE
If you connect a combination telephone/answering machine to the machine, you will not be able to use the
answering machine function.
NOTES
OThe reception mode is initially set to AUTO RECEPTION. If you have not connected an extension phone, keep
the reception mode set to AUTO RECEPTION.
OIf you hear beeps during reception or at the end of reception and an error message appears in the display, refer
to page 7-3.
FAX DATA
RECEIVE/FORWARDSENDER CONTROL
KEY OPERATOR PROGRAMS
LIST PRINT
RECEIVE MODEFAX
FO
I-FAX DATA
FORWARD
AUTO RECEPTION
MANUAL RECEPTION 
RECEPTION
RECEPTION 
OK
NOTE
To return the reception mode to AUTO RECEPTION, touch the [AUTO RECEPTION] key in step 3 above.
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							USING AN EXTENSION PHONE
5-3
5
RECEIVING A FAX AFTER TALKING (MANUAL RECEPTION)
When an extension phone is connected to the machine and you have set the reception mode to MANUAL
RECEPTION, you can talk to a person sending a fax manually and then begin fax reception without breaking the
connection.
QWhen the machine is in Fax mode
A fax can be received manually even when transmission is in progress.
1When the machine rings, lift the extension
phone and speak.
If you hear a fax tone through the extension
phone, do not speak and proceed to the next step.
2With the extension phone still lifted, touch
the [MANUAL RECEPTION] key.
Reception begins when
the other party begins
transmission.
3Replace the extension phone.
The received fax will be printed after previously
stored jobs have been printed. When printing is
completed, you will hear a beep sound.
QActivating fax reception from an extension phone (remote reception)
After speaking on the extension phone, you can activate fax reception from the extension phone. This is called
remote reception. After speaking, or when you hear a fax tone through the extension phone, perform the
following procedure with the extension phone still lifted. (Remote reception is only possible when the call is
made by the other party.)
1If you are on a pulse dial line, set your
phone to issue tone signals.
Refer to your phones manual to set the phone to
issue tone signals.
If your phone is already set to issue tone signals,
proceed to the next step.
2Press the   key on the extension phones
keypad, and then press the   key twice.
Fax reception is activated.
3Replace the extension phone.
FAX
SPEAKER
MODE SWITCH
SPECIAL MODES
RESEND
QUICK FILE
FILE
ADDRESS BOOK
MANUAL
RECEPTION
FAX MEMORY:100%
NOTES
OIf there are stored print jobs, the fax is printed after
the stored print jobs.
O
You can also talk on the extension phone and
manually receive a fax while the machine is
printing.
If the machine rings during printing, lift the
extension phone and speak. To receive a fax, press
the [IMAGE SEND] key with the extension phone
still lifted. When you hear a fax tone through the
extension phone, touch the [MANUAL
RECEPTION] key.
NOTE
The following procedure is not possible if you are on a pulse dial line and your extension phone cannot produce
tone signals. To find out whether your extension phone can produce tone signals, refer to the manual for your
extension phone.
NOTE
The one-digit number that is used to activate fax reception from an extension phone (initially set to 5) is called
the remote reception number. You can change this number to any number from 0 to 9 with the key operator
program. (See Remote reception number setting on page 8-6.)
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							USING AN EXTENSION PHONE
5-4
SENDING A FAX AFTER TALKING (MANUAL TRANSMISSION)
If the other fax machine is set to manual reception, you can talk to the other party and then send a fax without
breaking the connection. This procedure is called manual transmission.
1Make sure the machine is in fax mode.
When the [IMAGE
SEND] key light is on,
the machine is in fax
mode.
If the light is not on,
press the [IMAGE
SEND] key.
If the network scanner
option is installed, touch
the [MODE SWITCH]
key and then the [FAX]
key to switch to fax
mode.
When fax mode is
selected, FAX appears
in the top half of the
[MODE SWITCH] key.
2Load the original. (see page 1-7)
3Set the original size, resolution, exposure
and other scanning conditions as needed.
OMANUALLY SETTING THE SCANNING SIZE
(see page 1-8)
OSELECTING THE RESOLUTION  (see page 1-10)
OSELECTING THE EXPOSURE (see page 1-11)
4Lift the extension phone.
5Dial the number of the other party or touch
a one-touch key.
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen (see
page 1-4).
You cannot use a group key or a one-touch key
that includes a sub-address and passcode.
6Speak to the other party when they
answer.
7After the other party switches to fax
reception, press your [START] key.
Transmission begins.
8Replace the extension phone.
NOTE
Automatic redialing (see If the receiving party is busy on page 2-8) will not take place if the line is busy.
NOTE
If you have loaded the original on the document
glass, you can only send one page by manual
transmission.
FAX
E-MAIL/FTP
MODE SWITCH
INTERNET FAX
SPEAKER
MODE SWITCHFAX
CORPO.TPS
SHARP GROUP
SPEA
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