Sharp MX M450N User Manual
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SENDING A FAX 2-5 2 FAX NUMBER ENTRY WITH GLOBAL ADDRESS SEARCH If the machine is configured as a network printer that can use LDAP service, the machine can be used to access the LDAP server* and search for the fax number. If the search returns the desired fax number, the number can be selected as a destination fax number and/or stored in the address book. * The LDAP server must be available for use and a fax number search service must be in operation. 1Touch the [GLOBAL ADDRESS SEARCH] key. The server change screen is displayed. If only one LDAP server has been set, the global address search screen is displayed. Proceed to step 4. 2Touch the desired LDAP server key. To search the highlighted server, proceed to step 3. 3Touch the [OK] key. 4Enter a keyword for search. 5Touch the [SEARCH] key. The search results appear as destination keys. If matching addresses are not found, a message indicating the result is displayed. In this case, touch the [OK] key and touch the [SEARCH AGAIN] key to return to step 4. 6Touch the desired destination key. To display the remaining destinations, touch the [ ] key. For detailed information on the selected destination, touch the [DETAIL] key. You can also register the destination fax number to the address book by touching the [REGISTER] key. ABCGROUPTUVWXYZ GLOBAL ADDRESS SEARCH SETTINGS ADDRESS REVIEW Document division 2 Document division 1 A1210 project team Software development centre SERVER CHANGE 1/2 CANCELOK 1/2 CANCELOK SPACE asdfghjkl zxcvbnm-. @ qwertyuiop _ CANCELSEARCHGLOBAL ADDRESS SEARCH 12#$ ABC ÀÄÂ/àäâ abc AB/ab kl@ iop _ CANCELSEARCH CONDITION SETTINGS ADDRESS REVIEWDETAIL ADD SELECTED READY TO SEND. SEARCH AGAIN tanaka tanaka a06-6123-456X 06-6234-567Xtanaka b tanaka c06-6345-678XADDRESS BOOK tanaka tanaka a06-612 06-623tanaka b tanaka c06-634 Downloaded From ManualsPrinter.com Manuals
SENDING A FAX 2-6 ENLARGING/REDUCING THE IMAGE BEFORE TRANSMISSION Follow these steps to enlarge or reduce the scanned image before transmission. 1Make sure the machine is in fax mode. When the [IMAGE SEND] key light is on, the machine is in fax mode. If the light is not on, press the [IMAGE SEND] key. If the network scanner option is installed, touch the [MODE SWITCH] key and then the [FAX] key to switch to fax mode. When fax mode is selected, FAX appears in the top half of the [MODE SWITCH] key. 2Load the original. OUsing the automatic document feeder: Page 1-7 OUsing the document glass: Page 1-7 If you are using the document glass to send multiple pages, load the first page first. 3Touch the [ORIGINAL] key. 4Check the original size. If the original size has not been correctly detected, touch the key under [SCAN SIZE] and specify the original size. (See MANUALLY SETTING THE SCANNING SIZE on page 1-8) 5Touch the key under [SEND SIZE]. If the key under [SEND SIZE] is greyed out, specify a standard original size in step 4. 6Touch the key of the desired enlargement or reduction size. The [AUTO] key is no longer highlighted. The [MANUAL] key and the selected size key are highlighted. 7Touch the OK key. 8Check the enlargement or reduction ratio and touch the [OK] key. 9Continue from step 4 of BASIC PROCEDURE FOR SENDING FAXES (pages 2-2 to 2-3). NOTE You cannot load documents in both the automatic document feeder and on the document glass and send them in a single fax transmission. FAX E-MAIL/FTP MODE SWITCH INTERNET FAX SPEAKER MODE SWITCH FAX RESOLUTION AUTO A3 ORIGINAL NOTE A long size, stored size, or non-standard size cannot be specified for the original scanning size. NOTE After the transmission is stored, the [CA] key can be pressed to cancel enlargement/reduction transmission. 2-SIDED BOOKLET2- TA AUTO A3 SCAN SIZE100% SEND SIZE 2-SIDED TABLET 00%AUTO A4A5 A5R B5 B5R A4R B4 OKSEND SIZE70%A4 2-SIDED TABLET SPEAKERRESEND Downloaded From ManualsPrinter.com Manuals
SENDING A FAX 2-7 2 FAXING A TWO-SIDED ORIGINAL A two-sided document can be automatically transmitted using the automatic document feeder. Follow the steps below to automatically send a two-sided document. 1Make sure the machine is in fax mode. When the [IMAGE SEND] key light is on, the machine is in fax mode. If the light is not on, press the [IMAGE SEND] key. If the network scanner option is installed, touch the [MODE SWITCH] key and then the [FAX] key to switch to fax mode. When fax mode is selected, FAX appears in the top half of the [MODE SWITCH] key. 2Place the original in the automatic document feeder (see USING THE AUTOMATIC DOCUMENT FEEDER on page 1-7) . 3Touch the [ORIGINAL] key. If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (see page 1-5). When you touch the [ORIGINAL] key, check the original size that appears in the key. If the size was not detected correctly, specify the correct size. (See MANUALLY SETTING THE SCANNING SIZE on page 1-8.) 4Touch the [2-SIDED BOOKLET] key or the [2-SIDED TABLET] key as appropriate for the original you loaded. 5Touch the [OK] key. You will return to the initial screen. A two-sided original icon appears next to the [ORIGINAL] key. Example: The icon that appears when the [2-SIDED BOOKLET] key is touched. 6Continue from step 4 of BASIC PROCEDURE FOR SENDING FAXES (pages 2-2 to 2-3). FAX E-MAIL/FTP MODE SWITCH INTERNET FAX SPEAKER MODE SWITCH FAX AUTO A4 ORIGINAL STANDARD RESOLUTION SEND100%STORE AUTO A4 2-SIDED BOOKLET2-SIDE TABLET RESEND OK KER ED AUTO SEND AUTO A4 ORIGINAL STANDARD RESOLUTION NOTES OBooklets and tablets Two-sided originals that are bound at the side are booklets, and two-sided originals that are bound at the top are tablets. OTwo-sided scanning turns off after the document is stored in memory. Pressing the [CA] key will also cancel two-sided scanning.Booklet Tablet Downloaded From ManualsPrinter.com Manuals
SENDING A FAX 2-8 QQuick On-line When you use the automatic document feeder to send a multi-page document and there are no previously stored jobs waiting or in progress (and the line is not being used), the machine dials the destination after the first page is scanned and begins transmitting scanned pages while the remaining pages are being scanned. This transmission method is called Quick On-line. The messages SCANNING ORIGINAL. and SENDING. both appear until scanning of the final page is completed. If the receiving party is busy, the transmission will switch to a memory transmission. (Refer to the following section, Storing transmission jobs (memory transmission).) QStoring transmission jobs (memory transmission) When a document is sent from the document glass, or when the telephone line is in use, the document is scanned into memory and then automatically transmitted after previously stored transmission jobs are completed. This means that transmission jobs can be stored in memory by performing a transmission operation while the machine is occupied with another transmission/reception operation. This is called memory transmission, and up to 97 (maximum of 50 on the AR-M351U/AR-M451U) jobs can be stored in memory at once, including the job currently being executed. After transmission, the scanned document data is cleared from memory. (However, when the document filing function is used, the scanned document image is stored in the machines hard disk. For information on managing stored images, see Document filing function* in chapter 7 of the Operation manual (for general information and copier operation).) * Can only be used on the AR-M351N/AR-M451N, or when the document filing function has been added. QIf the receiving party is busy If the receiving party is busy, the transmission is temporarily cancelled and then automatically re-attempted after a brief interval (two attempts are made at an interval of 3 minutes*). If you do not want the machine to re-attempt the transmission, cancel the job in the job status screen. (See following page.) *This setting can be changed with the key operator program (See Recall in case of line busy on page 8-8.). QIf a transmission error occurs If an error occurs that prevents transmission or the receiving machine does not answer the call within 45 seconds*, then transmission is stopped and then automatically re-attempted later. (one recall attempt is made at an interval of 3 minutes*) Automatic recalling can be stopped by pressing the [JOB STATUS] key and cancelling as explained on the following page. This machine also supports error correction mode (ECM) and is set to resend any part of a fax that is distorted due to noise on the line. (See ECM on page 8-7) * The settings can be changed in the key operator programs. (See Call timer at memory sending and Recall in case of communication error on page 8-8). QImage rotation The machine is initially set to rotate a vertically-placed ( )document 90° so that it is oriented horizontally( ) before transmission (A4 (8-1/2x11) originals are rotated to A4R (8-1/2x11R) and B5R or A5R (5-1/2x8-1/2R) originals are rotated to B5 or A5 (5-1/2x8-1/2)). A4R (8-1/2x11R) originals and B5 or A5 (5-1/2x8-1/2) originals are not rotated. If desired, you can turn this function off with the key operator program as explained in Rotation sending setting. on page 8-7. NOTES OThe machine is initially set (factory setting) to perform Quick On-line transmission. If desired, you can turn off this function with the key operator program (See Quick on line sending on page 8-8). OWhen a document is transmitted using the following methods, the job will be stored in memory (Quick On-line transmission will not be performed): O Sending from the document glass O Broadcast transmission (page 3-2) O Timer transmission (page 3-6)O 2 in 1 (page 3-7) O Card shot (page 3-8) O Job build (page 3-10) O F-code transmission (Chapter 4) NOTES OYou can check transmission jobs stored in memory in the job status screen. (Refer to page 1-15 of Operation manual (for general information and copier operation).) O If the memory becomes full while a document is being scanned, a message will appear in the display. You can cancel the transmission by touching the [CANCEL] key, or send only the pages already scanned by touching the [SEND] key. The page that was being scanned when the memory became full will be cleared from memory. If the memory becomes full while scanning the first page of a document, the transmission job is automatically cancelled. OThe number of jobs that can be stored will depend on the number of pages in each job and the transmission conditions. The number of storable jobs will increase if the optional expansion memory (AR-MM9) is installed. NOTE Place A5 (5-1/2x8-1/2) size originals so that they are oriented vertically ( ). If oriented horizontally ( A5R (5-1/2x8-1/2R) orientation), the original size will be detected as A4 (8-1/2x11) size on the document glass, or A5R (5-1/2x8-1/2R) size in the automatic document feeder, and thus the original size must be set manually by touching the [ORIGINAL] key and then the [A5R] ([5-1/2x8-1/2R]) key. (See MANUALLY SETTING THE SCANNING SIZE on page 1-8.) Downloaded From ManualsPrinter.com Manuals
2-9 2 PRIORITY TRANSMISSION OF A STORED JOB If you have an urgent transmission job and multiple transmission jobs have already been stored, you can give priority to the urgent job so that it will be transmitted immediately after the job currently being executed. This is done from the job status screen. For details on using the job status screen, refer to page 1-15 of Operation manual (for general information and copier operation). 1Press the [JOB STATUS] key. 2Touch the [FAX JOB] key. 3Touch the key of the job to which you wish to give priority. The touched key is highlighted. 4Touch the [PRIORITY] key. The selected job moves up to the next position after the job currently being executed. When the current job is completed, execution begins of the job selected in step 3. CANCELLING A FAX TRANSMISSION You can cancel a transmission job that is in progress or has been stored. Cancellation is done from the fax job status screen. (Printing of a received fax cannot be cancelled.) 1Press the [JOB STATUS] key. 2Touch the [FAX JOB] key. 3Touch the key of the job that you wish to cancel. The touched key is highlighted. 4Touch the [STOP/DELETE] key. A message appears to confirm the cancellation. Touch the [YES] key to delete the selected job key and cancel the transmission. CANCELLING ON-HOOK DIALING To cancel on-hooking dialing (dialing by touching the [SPEAKER] key and then the numeric keys) when you need to redial the number or because transmission was interrupted, touch the [SPEAKER] key once again. FAX JOB DETAIL PRIORITY STOP/DELETE WAITING WAITING WAITINGNOTE If the job in progress is a broadcast transmission job (see page 3-2) or a serial polling job (see page 3-13), the priority job will temporarily interrupt the job after the transmission currently in progress is finished. When the priority job is finished, the broadcast transmission or serial polling job will resume. However, if the priority job is also a broadcast transmission or serial polling operation, the job is begun after all transmissions of the current broadcast or serial polling job are completed. DETAIL FAX JOB PRIORITY STOP/DELETE AITING AITING AITING FAX JOB DETAIL PRIORITY STOP/DELETE WAITING WAITING WAITING NOTES OIf you do not wish to cancel the transmission, touch the [NO] key. OCANCEL will appear in the Transaction Report of a job that is cancelled. DETAIL FAX JOB PRIORITY STOP/DELETE AITING AITING AITING Downloaded From ManualsPrinter.com Manuals
2-10 RECEIVING FAXES When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing (this is called automatic reception). RECEIVING A FAX 1The machine will ring* and reception will automatically begin.2Reception ends. When reception ends, the machine makes a beep sound. The received fax is delivered to the top tray. QIf received data cannot be printed If the machine is out of paper or toner, or if a paper jam occurs or the machine is busy printing a copy or print job, received faxes will be stored in memory until printing is possible. When printing is possible, the faxes will print automatically (however, if the machine has run out of paper, touch the [OK] key in the touch panel after adding paper). When a received fax is stored in memory, the DATA light to the right of the [IMAGE SEND] key will blink. You can also use the transfer function to have another fax machine print the received data (See USING THE TRANSFER FUNCTION on page 3-18.). NOTES OYou can store a transmission job while fax reception is in progress. (See Storing transmission jobs (memory transmission) on page 2-8.) O To receive faxes, sufficient paper must be loaded in the paper tray. Refer to pages 2-2 to 2-11 of Operation manual (for general information and copier operation) to load appropriate paper. Incoming faxes will be automatically adjusted to the orientation of the printing paper, so there is no need to load both horizontally ( ) and vertically ( ) oriented paper. However, if you receive a fax that is smaller than A4 or B5 (8-1/2x11) size, the paper size used to print the fax will depend on how the original was oriented (vertically or horizontally) in the sending fax machine. *Number of rings The machine has been set to ring twice before beginning automatic reception. You can use the key operator program to change the number of rings to any number from 0 to 15. (See Number of calls in auto reception on page 8-9.) If the number of rings is set to 0, the machine will receive faxes without ringing. NOTE If the machine has multiple output trays, the key operator program can be used to change the output tray for fax reception. (See Fax output tray setting on page 8-9.) NOTE If a double beep sounds during or after reception and an error message appears in the touch panel, clear the error as explained in WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED on page 7-3. Downloaded From ManualsPrinter.com Manuals
3-1 CHAPTER 3 USING CONVENIENT FUNCTIONS 1 ADVANCED TRANSMISSION METHODS This chapter explains convenient functions for sending faxes. Please read those sections that are of interest to you. Page SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION) ................... 3-2 OUSING BROADCAST TRANSMISSION ......................................... 3-3 ERASING EDGE SHADOWS (EDGE ERASE)...................................... 3-4 OUSING EDGE ERASE .................................................................... 3-4 FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN)........................... 3-5 AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION) ................................................................................... 3-6 OSETTING UP A TIMER TRANSMISSION....................................... 3-6 TRANSMITTING TWO ORIGINAL PAGES AS A SINGLE PAGE (2in1).... 3-7 OUSING 2in1 ..................................................................................... 3-7 FAXING THE FRONT AND BACK SIDES OF A CARD ON ONE SHEET OF PAPER (CARD SHOT) ............................................................................... 3-8 OUSING CARD SHOT....................................................................... 3-8 FAXING A LARGE NUMBER OF PAGES (JOB BUILD MODE) ............ 3-10 OWN NUMBER SENDING ..................................................................... 3-11 PRINTING OUT THE RESULT OF A TRANSMISSION (TRANSACTION REPORT) ................................................................................................ 3-12 TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION... 3-13 OUSING THE POLLING FUNCTION ................................................ 3-14 OUSING POLLING MEMORY ........................................................... 3-15 PROGRAMMING FREQUENTLY USED OPERATIONS ....................... 3-17 OUSING A PROGRAM ...................................................................... 3-17 TRANSFERRING RECEIVED FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION)............... 3-18 OUSING THE TRANSFER FUNCTION............................................. 3-18 FAXING DIRECTLY FROM A COMPUTER (PC-FAX FUNCTION) ....... 3-19 Downloaded From ManualsPrinter.com Manuals
3-2 SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION) This feature is used to send a document to multiple destinations in a single operation. The document to be transmitted is scanned into memory and then successively transmitted to the selected destinations. This feature is convenient for such purposes as distributing a report to company branches in different locations. Up to 500 (maximum of 300 on the AR-M351U/AR-M451U when a hard disk is not installed) destinations can be selected. NOTES OIf you frequently use broadcasting to send documents to the same group of destinations, it is convenient to program those destinations into a group key. A group key is a one-touch key in which multiple destinations are programmed. The procedure for programming group keys is explained on page 6-6. OWhen using a group key to send a fax, the destinations programmed in the group key are counted as broadcasting destinations. For example, if five destinations are programmed in a group key and the key is touched for a broadcast transmission, the broadcast transmission will have five destinations. The document is scanned into memoryReception Reception Reception Destination A (recipient) Successive transmission Destination B (recipient) Destination C (recipient) Beep Beep Beep Sender Successively enter destination numbers SPECIAL MODE NEXT ADDRESS DE SWITCH FAXADDRESS BOOK ADDRESS REVIEW Downloaded From ManualsPrinter.com Manuals
SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION) 3-3 3 USING BROADCAST TRANSMISSION 1Perform steps 1 through 6 of BASIC PROCEDURE FOR SENDING FAXES (page 2-2). 2Dial the fax number of the first destination or touch an auto-dial key (one-touch key, group key or speed dial key). (Refer to page 2-4.) If the condition settings screen appears, touch the [ADDRESS BOOK] key to display the address book screen. (See page 1-4.) An auto-dial key is highlighted when touched. 3Touch the [NEXT ADDRESS] key and then dial the fax number of the next destination or touch an auto-dial key. Repeat this step for each of the remaining destinations. 4Touch the [ADDRESS REVIEW] key to display the list of destinations. When the [ADDRESS REVIEW] key is touched, only the entered and selected destinations are displayed. 5Check the destinations. When you have finished checking the destinations, touch the [OK] key to return to the screen of step 4. If you wish to delete a destination, touch the displayed one-touch key. A message will appear to confirm the deletion. Touch [YES] and the destination will be deleted from the destination list. To cancel instead of deleting, touch the [NO] key. 6Continue from step 8 of BASIC PROCEDURE FOR SENDING FAXES (page 2-3). Checking the results of a broadcast transmission and resending when an error occurs The results of a broadcast transmission can be viewed in the following screen, which is opened by touching the [BROADCAST: XXXX] key (where XXXX is the number of the job; see NOTES on page 2-3) in the finished job screen and then the [DETAIL] key. * Can only be used on the AR-M351N/AR-M451N, or when the document filing function has been added. (A) [FILE] tab This only appears if the job was stored using the filing function. If the job was stored and transmission to a destination was not successful, the document image can be resent without scanning the document again. To call the destination and resend the image, switch to the [FAILED] or [ALL DESTINATIONS] tab. (B) [FAILED] tab This shows destinations to which transmission failed due to an error or other reason. The name of the destination, starting time, and transmission status appear. To call the destinations again, touch the [RETRY] key. (C) [ALL DESTINATIONS] tab This shows the name, starting time, and transmission status of all of the destinations of the broadcast transmission. All destinations can be called again by touching the [RETRY] key in this screen. NOTES OIf you enter an incorrect number If you make a mistake while entering a number, press the [C] key and then re-enter the correct digit(s). If you have already completed entry of a fax number, you can delete the number using steps 4 and 5. OIf you select an incorrect auto-dial key Simply touch the incorrect key one more time to cancel the selection. OThe [NEXT ADDRESS] key only needs to be pressed when successively dialing fax numbers with the numeric keys If desired, you can use the key operator program to set the machine so that the [NEXT ADDRESS] key must always be pressed (refer to page 8-4). CORPO. TPS SHARP GROUP SPEA NEXT ADDRESSSE WITCH AXADDRESS BOOK ADDRESS REVIEW Example: XXXX NEXT ADDRESS XXXX Dial Dial Cannot be omitted. XXXX NEXT ADDRESS One-touch NEXT ADDRESS One-touch Dial Can be omitted. Can be omitted. SUB ADDRESS CONDITION SETTINGS ADDRESS REVIEW NOTE To cancel a broadcast transmission To cancel a broadcast transmission when selecting destinations, press the [CA] key. To cancel after all steps of the transmission have been completed, see CANCELLING A FAX TRANSMISSION on page 2-9. 0666211221ADDRESS REVIEWCORPO. TPSSHARP GROUP YES 0666211221 DESELECT THE ADDRESS? NO OKDETAIL OFBROADCAST xxxx HQ ADMIN. ADDRESSSTART TIMESTATUS FILEFAILEDALL DESTINATIONS RETRY SENDAI BRANCH 002 010 10:01 11/01 10:01 11/01 NGXXXXX NGXXXXX 1/ 1 (A) (B) (C) Downloaded From ManualsPrinter.com Manuals
3-4 ERASING EDGE SHADOWS (EDGE ERASE) The erase function is used to erase the shadow lines on copies produced when copying thick originals or books. The erase modes that can be selected are shown below. The erase width is approximately 10 mm (1/2) in it’s initial setting. USING EDGE ERASE 1In fax mode, touch the [SPECIAL MODES] key. If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5). 2Touch the [ERASE] key. 3Select the desired erase mode. Select one of the three erase modes. The selected key will be highlighted. 4If desired, set the width of the edge to be erased (touch the key or the key to set the width). The erase width can be set from 0 to 20mm in 1mm (0 to 1 in 1/8) increments. 5Touch the outer [OK] key. You will return to the screen of step 1 and an edge erase icon will appear next to the [EXPOSURE] key. To cancel the erase, touch the [CANCEL] key. 6Send the fax as explained in BASIC PROCEDURE FOR SENDING FAXES (pages 2-2 to 2-3). EDGE ERASE Erases shadows at edges that appear when faxing thick originals or books. CENTRE ERASE Eliminates shadow lines produced by the bindings of bound documents. EDGE + CENTRE ERASE Eliminates shadow lines around the edges of copies and eliminates the shadow at the centre of copies. Using edge erase Combining edge erase with Dual page scan on the following page Your machine The other machine Transmission to other machine TO RECEPTIONMEMORY:100%QUICK FILE ADDRESS REVIEW SPECIAL MODES FILESUB ADDRESS MODE SWITCH ERASE 2in1RCA AM EDGE ERASE ERASE CENTRE ERASEEDGE+CENTRE ERASE NOTE To cancel the erase function, touch the [CANCEL] key on the erase setting screen. (step 4) (0 20) mm CENTRE 10 OK OK CANCEL Downloaded From ManualsPrinter.com Manuals