Sharp AR M316 User Manual
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29 HOW TO USE THE NETWORK SCANNER FUNCTION 2 SELECTING THE FILE FORMAT You can select the format of the image file that will be created (file type, compression mode, and pages per file). The factory default settings are TIFF for the file type, MMR (G4) for the compression mode, and ALL for the pages per file. 1Touch the [FILE FORMAT] key. 2Select the file type and the compression mode. Either [TIFF] or [PDF] can be selected for the file type of the image data to be created, and [NONE], [MH (G3)] or [MMR (G4)] can be selected for the compression format. 3Set the number of pages per file. Touch the ALL key or one of keys [1] to [6]. [ALL]: The scanned images are combined into a single file. [1] to [6]: Multiple image files are created, each with the selected number of pages per file. 4Touch the [OK] key. You will return to the initial screen. AUTO 8½X11ORIGINAL 300dpiRESOLUTION QUALITY TIFF-G4FILE FORMAT 300dpiTIFF 123456ALL MH (G3) QUALITY RESOLUTION PDFOK NONEMMR (G4)COMPRESSION MODE PAGES PER FILE FILE TYPE FILE FORMATAUTO 8½X11ORIGINAL OK MMR (G4) The factory default setting can be changed in the key operator programs. (See INITIAL FILE FORMAT SETTING in the key operators guide.) To open the scanned image without using the software program in the CD-ROM that accompanies the network scanner expansion kit, the recipient must have a viewer program that can open the image format (file type) that was selected as explained above. The factory default setting for the image format produces the smallest file (TIFF G4). If the recipient cannot open the image, try sending the image in a different for mat. If the number of scanned originals is not divisible by the number set in PAGES PER FILE, the last file will have less pages.Note !ar_m256_316series_sec_networkscanner.book 29 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
30 HOW TO USE THE NETWORK SCANNER FUNCTION CHANGING THE SEND SETTINGS The file name of the scanned image can be changed. When performing Scan to E-mail, the subject and sender can also be changed. If the send settings are not changed, these items are entered automatically using the information stored in the Web page. 1Touch the [SEND SETTINGS] key. 2Touch the [SUBJECT ], [FILE NAME], or [SENDER] key to change the corresponding entry. If the [Enable User Authentication] or [Disable selection of sender from Sender List] checkbox is selected in Advanced Setup in Network Scanning in the Web page, the [SENDER] key will be grayed out and cannot be selected (p.6). 3If the [SUBJECT] key or [FILE NAME] key is touched, a keyboard will appear. Enter the desired text and then touch the [OK] key. Up to 64 characters can be entered. 4If [SENDER] is touched, a sender selection screen will appear. Touch the desired one-tou ch key and then touch the [OK] key. The [GLOBAL ADDRESS SEARCH] key is used to select a user stored in a global address book as a sender. (p.23) The [ADDRESS ENTRY] key is used to directly enter an e-mail address. 5Touch the [OK] key in the send settings screen. You will return to the initial screen. • A maximum of only 54 characters can be displayed in the send settings screen. When entering a file name, there is no need to enter a file extension. The file extension is added automatically based on the selected file format. The following symbols cannot be used when entering a file name or folder name. Depending on the environment of use of the OS, it may not be possible to use spaces and the symbols indicated below. For example, hyperlinks will not operate correctly or nonsense characters may appear. $ % ( ) + - . = @ [ ] ^ ` { } _ ADDRESS BOOK ADDRESS ENTRY ADDRESS REVIEW SEND SETTINGS SUBJECT FILE NAME SENDER (USE DEF (USE DEF (USE DEF SEND SETTINGS SPACEÃÄÂ/ãäâ12#$% abcABC AB/ab CANCELOKSUBJECT XXXXX Note \?/ ; : , ! * | The senders that have been stored in Sender in the Web page appear in the sender select screen. If the desired sender does not appear, you must first store it as a Scan to E-mail destination in Sender in the Web page. (p.15) When a checkmark appears in the [Disable selection of sender.] checkbox in the Web page, the [SENDER] key in the SEND SETTING screen is grayed out to prevent selection of senders and entry of e-mail addresses. If an LDAP server is not configured in the Web page, the [GLOBAL ADDRESS SEARCH] key will be grayed out and searching will not be possible. ABCGROUPFREQUENT USEABCDEFGHIJKLMNOPQRSTUVWXYZ OK1/2 TEST5TEST6 TEST3 TEST1TEST2 TEST4 ADDRESS ENTRY GLOBAL ADDRESS SEARCH Note OK !NS_03.fm 30 ページ 2007年3月19日 月曜日 午後1時12分 Downloaded From ManualsPrinter.com Manuals
31 2 CANCELING AN E-MAIL/FTP TRANSMISSION You can cancel a transmission job that is in progress. Cancellation is done from the scanner job status screen. 1Press the [JOB STATUS] key. 2Touch the [SCAN TO] key. 3Touch the job key of the transmission job that you wish to cancel. The touched key is highlighted. 4Touch the [STOP/DELETE] key. A message appears to confirm the cancellation. Touch the [YES] key to delete the selected job key and cancel the transmission. You can cancel a transmission after scanning is finished by pressing the [CLEAR] key ( ) or the [CLEAR ALL] key ( ) while SENDING. PRESS [C] TO CANCEL. appears in the touch key.Note If you do not wish to cancel the transmission, touch the [NO] key. FA XD ATA LINE JOB STATUS CUSTOM SE SCAN TO STOP/DELETE Note !ar_m256_316series_sec_networkscanner.book 31 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
32 3 Chapter 3 TROUBLESHOOTING TROUBLESHOOTING If a problem or question arises, try to solve the situation using the following information before contacting your authorized SHARP dealer. ProblemCause and solutionPage The image cannot be scanned. The original is loaded upside down. ‘If you are using the document glass, the original must be placed face down. If you are using the RSPF, the original must be inserted face up.20 A moiré (stripe pattern) appears on the scanned image. A slight amount of moiré sometimes appears when printed matter is scanned. ‘Moiré can in some cases be reduced by changing the scanning resolution. If you are using the document glass, also try shifting the position and/or angle of the original on the document glass.28 The scanned image is fuzzy or has smudges. The document glass or the underside of the RSPF (or document cover) is dirty. ‘To clean the document glass and the underside of the document cover, see operation manual for copier.— The scanned image is clipped. The set original scanning size is smaller than the actual original size. ‘Set the actual original size. If you intentionally selected a size setting smaller than the actual original size, take into consideration the part of the original that you wish to scan when placing the original. For example, if the actual size is 8-1/2 x 11 and you selected 5-1/2 x 8-1/2 for the size setting, place the original so that the part that you wish to scan is within the 5-1/2 x 8-1/2 area indicated by the guides on the far left side of the document glass. 26 The scanned image is upside down or on its side. The original was not placed in the correct orientation. ‘Place the original in the correct orientation. (See operation manual for copier) To rotate the image 90 degrees, touch the [ORIGINAL] key in the initial screen and then touch the ROTATE THE IMAGE 90 DEGREES checkbox to make a checkmark appear. 26 The received image data cannot be opened. The viewer program used by the recipient does not support the format of the received image data. ‘Try selecting a different file type (TIFF or PDF) and/or a different compression format (NONE, MH (G3), MMR (G4)) when sending the image data. Otherwise, have the recipient use Sharpdesk or a viewer program that supports the above combinations of file types and compression formats. 29 When the same file name is used for two successive Scan to FTP transmissions, the second file is not sent.The first file may still remain in the cache of the file server client. Disable use of the cache in the client software. — !ar_m256_316series_sec_networkscanner.book 32 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
33 TROUBLESHOOTING 3 DISPLAY MESSAGES If one of the following messages appears in the display, promptly take action as instructed by the message. The recipient does not receive transmitted data. An incorrect destination was selected. Otherwise, there is a mistake in the information stored for the destination (e-mail address or FTP server information). ‘Select the correct destination and make sure the correct information is stored for the destination. * If delivery by e-mail (Scan to E-mail) is unsuccessful, an error message such as Undelivered Message may be sent to the designated administrators e-mail address. This information may help you determine the cause of the problem.10 - 13 The recipient does not receive data sent by e-mail (Scan to E-mail). Check the Web page to see if a limit has been set for the size of image files sent using Scan to E-mail (the factory default setting is Unlimited). A limit can be set from 1 MB to 10 MB. Consult the administrator of the Web page to select a suitable limit.6 The amount of data that can be sent in one e-mail transmission is sometimes limited by the administrator of the mail server. Even if the amount of data sent is within the limit setting explained above, if it exceeds the limit set by the administrator of the mail server, the data will not be delivered to the recipient. Decrease the amount of data sent in the e-mail transmission (reduce the number of pages scanned). (Ask your mail server administrator what the data limit is for one e-mail transmission.) — Transmission takes a long time.When there is a large amount of image information, the data file is also large and transmission takes a long time.— In order to select image quality and data compression settings that are suited to the purpose of transmission and create image data that is well-balanced in terms of image quality and file size, pay attention to the following points: Image quality modes (TEXT, TEXT/PHOTO, PHOTO) The factory default setting is TEXT/PHOTO. If the original does not contain photographs, illustrations, or other halftone images, TEXT mode will give you the most workable scanned image. TEXT/PHOTO should only be selected when the original includes a photograph and you wish to give priority to the quality of the photograph. (There is no advantage to scanning a text-only original in TEXT/PHOTO or PHOTO mode.) PHOTO mode should only be used to scan a photograph or illustration. Note that this will produce a larger file size than the other modes. Resolution The factory default setting is 300 dpi. This is suitable for originals with mixed text and illustrations/photographs; however, it produces a slightly larger file size. For normal text originals, a resolution setting of 200 dpi produces an image that is sufficiently readable. (200 dpi is equivalent to the Fine resolution setting of fax machines.) The 600 dpi setting should only be used in cases where high-clarity image reproduction is required, such as an original that includes photographs or illustrations. Note that a high-resolution setting will result in a larger file size and transmission may not be successful if there is insufficient disk capacity in the server to which the image is sent (or if the administrator of the server has restricted the file size). If transmission is not successful, you can try such measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original. MessageSolutionPage THE DOCUMENT FEEDER IS DISABLED.Use of the RSPF has been disabled in the key operator programs. Use the document glass.— ProblemCause and solutionPage Caution !ar_m256_316series_sec_networkscanner.book 33 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
34 TROUBLESHOOTING Error codes If a transmission error occurs when you send a scanned image, a message informing you of the error and an error code will appear in the touch panel on the machine. Error Code Table IF YOUR E-MAIL IS RETURNED If a Scan to E-mail is not successfully transmitted, an e-mail informing you of this fact is sent to the sender selected at the time of transmission. If this happens, read the e-mail and determine the cause of the error, and then repeat the transmission.YOUR FILENAME IS WRONG. The characters ¥/;:*? cannot be used in a file name. Select a name that does not use those characters.— NO MATCHING ADDRESS FOUND. PRESS [OK] THEN [SEARCH AGAIN].There are no addresses in the LDAP server that match your search text. Select a different server or change the search text. 23 UNABLE TO ACCESS THE SERVER. CHECK SERVER ADDRESS ON DEVICE WEB PAGE.The server settings are not configured correctly. Check the server settings. 7 THE ADDRESS LIMIT HAS BEEN REACHED. NO MORE ADDRESSES CAN BE ENTERED.The maximum number of destinations that can be selected for a single Scan to E-mail transmission is 100. Do not select more than 100 destinations.— THE MEMORY BECOMES FULL. SCANNED DATA IS TRANSMITTED.The memory became full while scanning the originals. If you wish to send just the originals that were scanned, touch the [SEND] key. If you wish to cancel the entire transmission, touch the [CANCEL] key.— NO RESPONSE FROM SERVER. COMMUNICATION TERMINATED DUE TO TIMEOUT.The scanned image was not sent because the server was busy or there was too much traffic. Wait briefly and then try again. — NETWORK ERROR THE DIRECTORY NAME OF FTP SERVER IS INVALID.The scanned image was not sent because the directory of the destination FTP server was not correct. Make sure that the correct FTP server information is configured in the Web page.11 SERVER ACCESS DENIED. CHECK ACCOUNT INFORMATION ON DEVICE WEB PA G E .The scanned image was not sent because a connection to the server could not be established. Make sure that the SMTP server settings or FTP server settings in the Web page are correct.7 Make sure that your login name and password are correct. — NETWORK ERROR. ( ) CONSULT YOUR KEY OPERATOR OR SYSTEM ADMIN. FOR SPECIFIC INFORMATION.Turn off the power and turn it back on. Consult with your network administrator to make sure that no problems exist on the network or in the server. If the error is not cleared after turning the power off and on, write down the 2-digit main code and 2-digit sub-code, turn off the power, and contact your dealer.— Error CodeDescription of the Error CE-01 An interface hardware error has occurred. CE-03 The server was down during the scanning of the original. CE-00 An error other than the above has occurred. MessageSolutionPage !ar_m256_316series_sec_networkscanner.book 34 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
35 TROUBLESHOOTING 3 IMPORTANT POINTS WHEN USING SCAN TO E-MAIL Be very careful not to send image data files that are too large. Your mail servers system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and your e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy burden on the recipients network, depending on the recipients network (Internet) connection environment. If large image data files are repeatedly sent, the resulting burden on the network may slow down the speed of other, unrelated data transmissions and in some cases, may even cause the mail server or network to go down. The images on the following page will produce the following file sizes when scanned as 8-1/2 x 11 or A4 size originals: * If multiple images are scanned, the file size will be approximately (Size of each image as indicated above) x (Number of images scanned). Although the actual limitation depends on your network environment, a general guideline for the maximum file size for Scan to E-mail is 2000 KB. In cases where you need to send multiple documents, try such measures as lowering the resolution mode. Original image samples The original images shown below are samples to help you understand the above explanations. Note that these images are smaller than the actual originals (the actual originals are 8-1/2 x 11 size). ResolutionFile size of text original A when scanned in TEXT mode.File size of photo original B when scanned in TEXT/PHOTO mode. 300dpi Approx. 50 KB Approx. 1400 KB 600dpi Approx. 90 KB Approx. 5000 KB Text original A Photo original B !ar_m256_316series_sec_networkscanner.book 35 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
36 CHECKING THE IP ADDRESS To check the IP address of the machine, print out the settings list from the operation panel of the machine. 1Press the [CUSTOM SETTINGS] key. The custom settings screen will appear. 2Touch the [LIST PRINT] key. 3Touch the [PRINTER TEST PAGE] key. 4Touch the [PRINTER SETTINGS LIST] key. PRINT JOB IN MEMORY. PLEASE WAIT UNTIL PRINT OUT. appears in the message screen and printing begins. D ATA LINE B STATUS CUSTOM SETTINGS ESS ROL CL RECEIVE MODELAY AST FA F LIST PRINT PRINTER TEST PAGE SENDING ADDRESS LIST FAX REPORT PCL SYMBO SET LIST NIC PAGEPCL EXTENDED FONT LIST PRINTER SETTINGS LIST !ar_m256_316series_sec_networkscanner.book 36 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
37 4 Chapter 4 M E TA D ATA D E L I V E RY METADATA DELIVERY (DATA ENTRY) When the application integration module is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file. The metadata file is created in XML format. By linking the metadata with applications such as document management software, a workflow application, or an encryption server, a sophisticated document solution environment can be built. Using the application integration module, information on a generated image file can be entered at the touch panel and transmitted along with the image as an XML file. Metadata (XML file) Image file Scan to Desktop Scan to E-mail Scan to FTPClient PC that uses Network Scanner Tool Server Fax server, document management software, workflow application, encryption server, etc. !ar_m256_316series_sec_networkscanner.book 37 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
38 PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Metadata Settings] in the Web page menu frame. Storing Metadata Sets Store the items (the metadata set) that are written to the XML file that is generated during scanning. Up to 10 metadata items can be configured in a metadata set. A stored metadata set can be selected at the time of transmission. METADATA TRANSMISSION FOR SCAN TO DESKTOP When Network Scanner Tool is used in its factory default configuration, a file will be generated with a new file name on the computer. When Network Scanner Tool is used as a means of sending a metadata file to a third party software application, this setting must be disabled to allow cross referencing between the image file and XML file by means of the file name generated by the computer. (When setting the file name in [SEND SETTINGS], to ensure that a previously existing file on a computer is not overwritten by a transmitted file of the same name, be sure to configure the file name so that name duplication cannot occur; for example, by including a unique extension (the date, etc.) in the generated file name. If the file name setting is left blank, the machine will automatically generate a file name that is unique.) Addresses specified in Require destination selection and include in metadata when a metadata set is stored can be selected as transmission destinations at the time of transmission using one-touch keys, manual entry, and/or a global address book search. (Addresses for which metadata entry is not allowed cannot be specified as transmission destinations.) It is recommended that you use Network Scanner Tool to receive metadata. For more information, see the Network Scanner Tool Users Guide (PDF format) on the Sharpdesk/Network Scanner Utilities CD-ROM. For information on the license agreement and how to use the CD-ROM that accompanies the application integration module, see the separate Sharpdesk license kit manual. Using third party software applications Various types of third party software applications exist. Some applications can start automatically from Network Scanner Tool and some cannot. When the auto-run function of an application is enabled, Network Scanner Tool will start the application with the .exe command using the file name as a parameter. Normally an application is started twice, once for the image file and once for the XML file. For example, when Network Scanner Tool is set to start the application APP.EXE, the following commands are applied when the two files IMG.TIF and IMG.XML are received. APP.EXE IMG.TIF APP.EXE IMG.XML Note Note !ar_m256_316series_sec_networkscanner.book 38 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals