Sharp AR M316 User Manual
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19 BEFORE USING THE NETWORK SCANNER FUNCTION 1 Address book screen Touch the [ADDRESS BOOK] key in the condition setting screen (previous page) to display the screen shown below at right. Destinations stored using the Web page are grouped in indexes ( ) according to the letter entered in Initial for each destination, and the name entered in Display Name is displayed in the one-touch key ( ). One-touch key display This shows the one-touch keys that have been stored on the selected index card. The key type is indicated by the icon at the right. :Scan to E-mail :Scan to FTP :Scan to Desktop The number of one-touch keys that appear in one screen can be changed to 6, 8, or 12 using THE NUMBER OF DIRECT ADDRESS / SENDER KEYS DISPLAYED SETTING in the key operator programs. Display switching keys In cases where the one-touch keys cannot all be displayed on one screen, this shows how many screens are left. Touch the keys to move through the screens. [CONDITION SETTINGS] key This displays the condition setting screen (p.18), which is used to set various conditions. [GLOBAL ADDRESS SEARCH] key (p.23) If an LDAP server is used, touch this key to select a Scan to E-mail destination in the LDAP server. If an LDAP server is not used, the key is grayed out and cannot be selected.[ABC GROUP] key Touch this key to switch between the alphabetical index and the group index. The selected index type is displayed. Index keys One-touch key destinations are stored on each of these index cards (alphabetical index or group index). Touch an index key to display the card. Group indexes make it possible to store one-touch keys by group with an assigned name for easy reference. This is done with the custom settings (p.9). Frequently used one-touch key destinations can be stored on the [FREQUENT USE] card for convenient access. 6 1 USER 1USER 2USER 3USER 4USER 5USER 6ABCGROUP ABCGROUPFREQUENT USEABCDEFGHIJKLMNOPQRSTUVWXYZ TEST5TEST6 TEST7TEST8 TEST3 TEST1TEST2CONDITION SETTINGS1/2 ADDRESS REVIEW READY TO SEND. GLOBAL ADDRESS SEARCH TEST4 E-mail Destination Management page 6 6 1 1234 56 1 2 3 4 5 6 If the initial screen has been set to the address book screen in the key operator programs, the above screen will be the initial screen. If desired, you can use the key operator program, DEFAULT DISPLAY SETTINGS, to set the default screen to the group index. (Refer to the key operators guide.)Note !ar_m256_316series_sec_networkscanner.book 19 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
20 2 Chapter 2 HOW TO USE THE NETWORK SCANNER FUNCTION SENDING AN IMAGE BASIC TRANSMISSION METHOD 1Make sure the machine is in scanner mode. When the [SCAN] key light is on, the machine is in scanner mode. If the light is not on, press the [SCAN] key. If user authentication is enabled, you must log in. (p.17) 2Load the original. For detailed information on loading an original, refer to the operation manual for copier. 3Check the original size that appears in the top half of the [ORIGINAL] key. The original size is automatically detected. If you loaded a non-standard size document or wish to change the scanning size, touch the [ORIGINAL] key and set the document size. (Refer to page 26.) 4Adjust the quality setting. (p.27) The factory default settings are: Image quality: TEXT/PHOTO Density: AUTO 5Adjust the resolution setting. (p.28) The factory default setting is 300dpi. 6Select the file format. (p.29) The factory default settings are: FILE TYPE: TIFF COMPRESSION MODE: MMR (G4) PAGES PER FILE: ALL 7Touch the [ADDRESS BOOK] key. The address book screen appears. You cannot load documents in both the RSPF and on the document glass and send them in a single transmission. If documents are loaded in both the RSPF and on the document glass, only the document in the RSPF will be scanned and transmitted. To scan a two-sided original (when an RSPF is installed), refer to page 24. If you are scanning a large number of originals (and the RSPF is installed), follow the procedure on page 25. To rotate the document image 90° before transmission, see page 26. COPY PRINT SCAN ON LI D ATA D ATA Note AUTO 8½X11 ORIGINAL 300dpi RESOLUTION TIFF-G4 FILE FORMAT Note AUTO 8½X11 300dpiRESOLUTION QUALITY TIFF-G4 AUTO FILE FORMAT AUTO 8½X11ORIGINAL 300dpiRESOLUTION QUALITY TIFF-G4FILE FORMAT AUTO 8½X11ORIGINAL 300dpiRESOLUTION QUALITY TIFF-G4FILE FORMAT ADDRESS BOOK ADDRESS ENTRY ADDRESS REVIEW SEND SETTINGS !ar_m256_316series_sec_networkscanner.book 20 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
21 HOW TO USE THE NETWORK SCANNER FUNCTION 2 8Touch the one-touch key of the desired destination. The key you touched is highlighted. If you touch the wrong key, touch the key again to cancel the selection. The key display will return to normal. 9Enter a file name for the scanned image. (p.30) If the send settings are not changed, a file name is assigned based on the items specified in the Web page. Using the RSPF 10Press the [START] key ( ). Scanning begins. When scanning is finished, SENDING. PRESS [C] TO CANCEL. appears in the touch panel and transmission begins. When transmission is finished, SENDING COMPLETED. appears in the touch panel. Using the document glass 10Press the [START] key ( ). The original is scanned and the [READ-END] key appears. 11If you have another page to scan, change pages and then press the [START] key ( ). Repeat this sequence until all pages have been scanned. 12After the final page is scanned, touch the [READ-END] key. SENDING. PRESS [C] TO CANCEL. appears in the touch panel and transmission begins. When transmission is finished, SENDING COMPLETED. appears in the touch panel. Refer to pages 10 to 13 for information on programming one-touch key destinations. When touching a one-touch key, corresponding information from the email destination screen is shown in the message display. The destination e-mail address for Scan to E-mail can be entered manually, or you can search for a destination in an LDAP server on the network (p.22 to 23). Multiple destinations can be specified for a Scan to E-mail transmission (p.22). When sending an image by Scan to E-mail, a subject and senders name can be entered. Normally the subject and sender are automatically entered based on the information stored in Reply E-mail Address in SMTP Setup in the Web page. If user authentication is enabled, the e-mail address of the user who logged in is used as the sender. FREQUENT USEABCDEFGHIJKLMNOP TEST5TEST6 TEST7TEST8 TEST3 TEST1TEST2 READY TO SEND. TEST4 Note ADDRESS BOOK ADDRESS ENTRY ADDRESS REVIEW SEND SETTINGS Note If no action is taken for one minute, scanning automatically ends and transmission begins.Note READ-END ESS [START]. EAD-END]. To cancel transmission while SCANNING ORIGINAL. appears in the display or before the [READ-END] key is touched, press the [CLEAR] key ( ) or the [CLEAR ALL] key ( ). If you press the [CLEAR] key ( ), the destination and scan settings are saved. To cancel a transmission, press the [JOB STATUS] key and cancel the job. (p.31) If you exceed the number of pages that can be scanned while scanning an original, THE MEMORY BECOMES FULL. will appear in the touch panel. To send the data that has been scanned to that point, touch the [SEND] key. To cancel the transmission, touch the [CANCEL] key. If a misfeed occurs while an original is being scanned, remove the original according to the instructions in the touch panel. To resume scanning after removing the misfeed, press the [START] key ( ).Note !ar_m256_316series_sec_networkscanner.book 21 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
22 HOW TO USE THE NETWORK SCANNER FUNCTION TRANSMISSION METHODS FOR SCAN TO E-MAIL The destination for a Scan to E-mail transmission can be selected from the address book or entered manually. You can also use an e-mail address stored on an LDAP server. It is possible to select multiple destinations for a Scan to E-mail transmission using a combination of these methods. Use the following procedure when you wish to enter the e-mail address manually or use an e-mail address stored on an LDAP server. Sending an image by entering an e-mail address manually 1Perform steps 1 through 6 of BASIC TRANSMISSION METHOD. (p.20) 2Touch the [ADDRESS ENTRY] key. The e-mail address entry screen appears. 3Touch the keys on the keyboard to enter the e-mail address. If you make a mistake, touch the key to move the cursor ( ) back to the mistake and then enter the correct character. To enter a number, touch the [AB/ab 12#$%] key. The screen will change to the number entry screen. To return to the text entry screen, touch the [AB/ab 12#$%] key again. 4Touch the [OK] key. 5If you wish to enter another e-mail address, repeat steps 2 through 4. If you wish to select an e-mail address from the address book screen, follow steps 7 and 8 of BASIC TRANSMISSION METHOD (p.20 to 21). If you wish to select an e-mail address in an LDAP server, follow the steps in Sending an image by selecting an e-mail address in an LDAP server (p.23). 6Touch the [ADDRESS REVIEW] key and check the destinations. When the [ADDRESS REVIEW] key is touched, only the entered destinations are displayed. To delete a destination, touch the key of the destination that you wish to delete. Touch the [OK] key to return to the initial screen. 7Continue from step 9 of BASIC TRANSMISSION METHOD (p.21). ADDRESS BOOK ADDRESS ENTRY ADDRESS REVIEW SEND SETTINGS SPACE12#$% abcABC AB/ab CANCELOKE-MAIL ADDRESS [email protected] abcABC CANCELOK If you frequently transmit to a fixed group of destinations, you can store the destinations as a group (p.13). The entered or selected destinations appear in the address review screen as one touch keys. A maximum of 18 characters of the name or e-mail address can appear in each key. To cancel the operation when selecting destinations, press the [CLEAR ALL] key ( ). Note ADDRESS BOOK ADDRESS ENTRY ADDRESS REVIEW SEND SETTINGS Note Note Important points when using Scan to E-mail Be very careful not to send image data files that are too large. Your mail servers system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and your e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy burden on the recipients network, depending on the recipients network (Internet) connection environment. If large image data files are repeatedly sent, the resulting burden on the network may slow down the speed of other, unrelated data transmissions and in some cases, may even cause the mail server or network to go down. In cases where you need to send multiple documents, try such measures as lowering the resolution mode. A limit can be set for the size of image files sent by Scan to E-mail in Maximum Size of File (p.6) in the Web page. Caution !ar_m256_316series_sec_networkscanner.book 22 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
23 HOW TO USE THE NETWORK SCANNER FUNCTION 2 Sending an image by selecting an e-mail address in an LDAP server To use an LDAP server, the LDAP server settings must be configured in the Web page. 1Perform steps 1 through 6 of BASIC TRANSMISSION METHOD. ( p.20) 2Touch the [ADDRESS BOOK] key. The address book screen appears. 3Touch the [GLOBAL ADDRESS SEARCH] key. The global address search screen appears. 4Touch the key of the server that you wish to search and then touch the [OK] key. If you make a mistake, touch the key to move the cursor ( ) back to the mistake and then enter the correct character. To enter a number, touch the [AB/ab 12#$%] key. The screen will change to the number entry screen. To return to the text entry screen, touch the [AB/ab 12#$%] key again. 5Touch the [OK] key. The server begins searching. When the search is finished, a list of the matching e-mail addresses appears. 6Touch the one-touch key of the desired destination. If you touch the wrong key, touch the correct key. 7Touch the [ADD SELECTED] key. The destination selected in step 6 is entered as a destination of the transmission. 8If you wish to enter another e-mail address, repeat steps 6 through 7. If multiple LDAP servers have been configured and you wish to select a different server, touch the [ADDRESS BOOK] key and then touch the [GLOBAL ADDRESS SEARCH] key. 9Touch the [ADDRESS REVIEW] key and check the destinations. When the [ADDRESS REVIEW] key is touched, only the entered destinations are displayed. To delete a destination, touch the key of the destination that you wish to delete. Touch the [OK] key to return to the initial screen. 10Continue from step 9 of BASIC TRANSMISSION METHOD (p.21). If multiple LDAP servers have been configured, the server select screen appears. Touch the key of the server that you wish to search and then touch the [OK] key. The selected server key is highlighted. ADDRESS BOOK ADDRESS ENTRY ADDRESS REVIEW SEND SETTINGS ABCGROUPJKLMNOPQRSTUVWXYZ CONDITION SETTINGS1/2 ADDRESS REVIEW GLOBAL ADDRESS SEARCH Note 1/2 CANCELOKSERVER SELECT SERVER 1 SERVER 2 SERVER 3 SERVER 4 SPACE12#$% abcABC AB/ab CANCELOKGLOBAL ADDRESS SEARCH test If there are no matches, touch the [OK] key in the message screen that appears. Touch the [SEARCH AGAIN] key and repeat the procedure from step 4. To cancel the operation when selecting destinations, press the [CLEAR ALL] key ( ). Note test5test6 test3 test1 ADD SELECTED tes test2 READY TO SEND. test4 test5test6 test3 test1 ADD SELECTED tes test2 No.001:test1 [email protected] test4 CONDITION SETTINGS ADDRESS REVIEW SEARCH AGAIN ADDRESS BOOK Note !ar_m256_316series_sec_networkscanner.book 23 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
24 HOW TO USE THE NETWORK SCANNER FUNCTION SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL (when an RSPF is installed) Follow these steps to automatically scan a two-sided original. 1Make sure the machine is in scanner mode and then load the document in the RSPF. (p.20) 2Touch the [ORIGINAL] key. 3Touch the [2-SIDED BOOKLET] key or the [2-SIDED TABLET] key as appropriate for the original you loaded. If you wish to rotate the original 90° when creating an image file, touch the [ROTATE THE IMAGE 90 DEGREES] checkbox (a checkmark should appear in the box). 4Touch the [OK] key. You will return to the initial screen. A two-sided original icon appears next to the [ORIGINAL] key. (Example: The icon that appears when the [2-SIDED BOOKLET] key is touched.) 5Continue from step 4 of BASIC TRANSMISSION METHOD ( p.20 to 21). If the correct original size does not appear in the screen of step 2, touch the [MANUAL] key and specify the correct original size (p.26). AUTO 8½X11 ORIGINAL 300dpi RESOLUTION TIFF-G4 FILE FORMAT MANUAL ROTATE THE AUTO 2-SIDED BOOKLET2-SIDED TABLET ORIGINAL SIZE Note MANUAL ROTATE THE IMAGE 90 DEGREES OK 2-SIDED TABLETJOB BUILD INAL SIZE AUTO 8½X11ORIGINAL 300dpiRESOLUTION QUALITY TIFF-G4FILE FORMAT Booklets and tablets Two-sided originals that are bound at the side are booklets, and two-sided originals that are bound at the top are tablets. Two-sided scanning mode turns off after transmission is finished. Two-sided scanning mode can also be canceled by pressing the [CLEAR ALL] key ().NoteBooklet Tablet !ar_m256_316series_sec_networkscanner.book 24 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
25 HOW TO USE THE NETWORK SCANNER FUNCTION 2 SCANNING A LARGE NUMBER OF ORIGINALS (when an RSPF is installed) If you have a large number of originals, the originals can be scanned in batches using the RSPF. 1Make sure the machine is in scanner mode and then load the document in the RSPF. (p.20) 2Touch the [ORIGINAL] key. 3Touch the [JOB BUILD] key. If you wish to rotate the original 90° when creating an image file, touch the [ROTATE THE IMAGE 90 DEGREES] checkbox (a checkmark should appear in the box). 4Touch the [OK] key. You will return to the initial screen. A job build icon appears next to the [ORIGINAL] key. 5Perform steps 4 through 9 of BASIC TRANSMISSION METHOD . (p.20 to 21) 6Press the [START] key ( ). Scanning of the originals begins. A message appears in the touch panel. 7When all of the originals in the RSPF have been scanned, load the next batch and press the [START] key ( ). Repeat this sequence until all pages have been scanned. 8When all originals have been scanned, touch the [READ-END] key. SENDING. PRESS [C] TO CANCEL. appears in the touch panel and transmission begins. When transmission is finished, SENDING COMPLETED. appears in the touch panel. If the correct original size does not appear in the screen of step 2, touch the [MANUAL] key and specify the correct original size (p.26). AUTO 8½X11 ORIGINAL 300dpi RESOLUTION TIFF-G4 FILE FORMAT MANUAL ROTATE THE IMAGE 90 DEGREES OK 2-SIDED TABLETJOB BUILD RIGINAL SIZE Note MANUAL ROTATE THE IMAGE 90 DEGREES OK 2-SIDED TABLETJOB BUILD NAL SIZE 300dpi QUALITY RESOLUTION TIFF-G4FILE FORMAT AUTO 8½X11ORIGINAL If no action is taken for one minute, scanning automatically ends and transmission begins.Note READ-END ESS [START]. EAD-END]. Job build mode turns off after transmission is finished. Job build mode can also be canceled by pressing the [CLEAR ALL] key ( ). When performing Scan to E-mail, see the notes on page 22.Note !ar_m256_316series_sec_networkscanner.book 25 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
26 SCANNING SETTINGS (ORIGINAL SIZE, QUALITY, RESOLUTION, FILE FORMAT, AND SEND SETTING) When sending an image, you can change the original scan size, quality, resolution, file format, and file name. MANUALLY SETTING THE SCANNING SIZE If you load an original that is not a standard size, or if you wish to change the scanning size, touch the [ORIGINAL] key and set the original size manually. Perform the following steps after loading the document in the RSPF or on the document glass. 1Touch the [ORIGINAL] key. 2Touch the [MANUAL] key. The sizes that can be selected are displayed. 3Touch the desired original size key. [AUTO] is no longer highlighted. [MANUAL] and the original size key you touched are highlighted. If you wish to select an AB size, touch the [AB INCH] key and then touch the desired original size key. [AB] is highlighted and AB size keys are displayed. To return to the inch size, touch the [AB INCH] key once again. 4Touch the outer [OK] key. You will return to the initial screen. Touching the inner [OK] key in the step above returns you to step 2. 5The selected size appears in the top half of the [ORIGINAL] key. *Standard sizes: The following originals sizes will be correctly detected: Countries/regions that use inch-based standard sizes:11x17, 8-1/2x14, 8-1/2x11, 8-1/2x11R, 5-1/2x8-1/2, 5-1/2x8-1/2R*. Countries/regions that use AB standard sizes: A3, A4, A4R, A5, A5R*, B4, B5, B5R. * These sizes can only be automatically detected when the RSPF is used. If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or the original size may not appear.Note If you wish to rotate the original 90° when creating an image file, touch the [ROTATE THE IMAGE 90 DEGREES] checkbox (a checkmark should appear in the box). The [2-SIDED] key and [JOB BUILD] key do not appear on models that do not have an RSPF installed. AUTO 8½X11 ORIGINAL 300dpi RESOLUTION TIFF-G4 FILE FORMAT MANUAL ROTATE THE IMAGE 90 D O DED LET2-SIDED TABLETJOB BUIL ORIGINAL SIZE Note 5 X81 / 21 / 25 X8 R1 / 21 / 2 8 X11R1 / 28 X131 / 28 X141 / 28 X111 / 2 11X17 AUTOMANUALOKORIGINAL SIZE OK INCH AB You can return to automatic detection by pressing the [CLEAR ALL] key ( ). AUTOMANUALOKORIGINAL SIZE OKB5 A4R A5R A4 A5 B5R INCH AB A3B4 MANUAL OKINAL SIZE OKB5 A4R 5R 4 INCH AB 3 A4 ORIGINAL 300dpi RESOLUTION TIFF-G4 FILE FORMAT A4 Note !ar_m256_316series_sec_networkscanner.book 26 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
27 HOW TO USE THE NETWORK SCANNER FUNCTION 2 SELECTING THE QUALITY You can adjust the quality manually to match the type of original. After loading the original in scanner mode, follow the steps below. The factory default settings are TEXT/PHOTO for the image quality, and AUTO for the density. 1Touch the [QUALITY] key. 2Selecting the original type. Touch the appropriate key for the type of original to be scanned. The image will be processed according to the selected type. You can select the original type from TEXT, TEXT/PHOTO or PHOTO. TEXT ( ) : Text original TEXT/PHOTO ( ) : Original with mixed text and photos. PHOTO ( ) : Photograph or illustration 3Touch the [AUTO MANUAL] key. MANUAL is highlighted. 4Adjust the density. Touch the or key to adjust the scanning density. (Touch the key for a darker image or the key for a lighter image.) 5Touch the [OK] key. You will return to the initial screen. AUTO 8½X11 300dpiRESOLUTION QUALITY TIFF-G4 AUTO FILE FORMAT PHOTO TEXT ORIGINAL IMAGE TYPE TEXT/PHOTO1 OK MANUAL 135 AUTO OK MANUAL 135 AUTO OK MANUAL 135 AUTO · !ar_m256_316series_sec_networkscanner.book 27 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
28 HOW TO USE THE NETWORK SCANNER FUNCTION SELECTING THE RESOLUTION The resolution for scanning an original can be selected. Load the original in scanner mode and then follow the steps below. The factory default setting for the resolution is 300 dpi. Change the resolution 1Touch the [RESOLUTION] key. 2Touch the desired resolution key. Touch the resolution key that is most suitable for the original. The selected key will be highlighted. 3Touch the [OK] key. You will return to the initial screen. AUTO 8½X11ORIGINAL 300dpiRESOLUTION QUALITY TIFF-G4FILE FORMAT 600dpi 300dpi 200dpi OK 600dpi 300dpi 200dpi The resolution is initially set to 300 dpi (factory default setting). A resolution of 200 dpi or 300 dpi produces sufficiently clear image data for normal text originals. (200 dpi is equivalent to the Fine character mode used for facsimiles). The 600 dpi setting should only be used in cases where high-clarity image reproduction is required, such as a photograph or an illustration. Note that a high resolution setting will result in a larger file size, and transmission may not be successful if there is insufficient disk capacity in the server to which the image is sent (or if the administrator of the server has restricted the file size). If transmission is not successful, you can try such measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original (MANUALLY SETTING THE SCANNING SIZE (p.26)). The default resolution setting can be changed in the key operator programs. (See INITIAL RESOLUTION SETTING in the key operators guide.) The resolution setting cannot be changed once scanning has begun.Note !ar_m256_316series_sec_networkscanner.book 28 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals