Sharp AR M316 User Manual

							9
BEFORE USING THE NETWORK SCANNER FUNCTION
1
PROGRAMMING CUSTOM INDEX NAMES
Stored destinations appear as one-touch keys in the Address book screen of the touch panel (p.19). Each stored 
destination appears in the ABC (alphabetical) index, and can also be included in one of the six custom indexes (note 
that these are called group indexes in the touch panel). To program names for the custom indexes, follow the steps 
below.
1Click Network Scanning in the menu 
frame.
2Click Custom Index.
3Enter names for groups 1 to 6.
Six group indexes are available, and a name up 
to six characters long can be assigned to each.
The names USER 1 to USER 6 are initially 
entered. Change the names as needed.
4When you have completed all of the 
entries, click Submit.
The entries will be stored.
 To change a previously programmed custom index name, simply overwrite the old name.
 To switch between the ABC index and the custom indexes in the Address book screen, see page 19.Note
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							10
BEFORE USING THE NETWORK SCANNER FUNCTION
SETTING UP DESTINATION INFORMATION
To store the name and address of a destination in a one-touch key, click Destination in the Web page menu frame. 
Destination can also be used to edit or clear stored destinations. (p.14)
A total of 200 destinations can be stored, including E-mail, FTP, Desktop, and Group destinations.
Stored destinations can be selected in the machines touch panel when transmission is performed.
* Multiple e-mail addresses (up to 100) can be stored as a group. Note that this may reduce the maximum number 
of destinations (normally 200) that can be stored.
E-mail: See below
FTP: Refer to page 11.
Desktop: Refer to page 12.
Group: Refer to page 13.
Storing destinations for Scan to E-mail
1Click Destination in the menu frame.
2Click E-mail.
3Enter the destination information.
For detailed explanations of the procedures for 
establishing settings, click Help in the menu 
frame.
4When you have completed all of the 
entries, click Submit.
The entries will be stored.
Make sure that the address book screen (p.19) does not appear in the machines touch panel when you store, 
edit, or delete destinations. Destinations cannot be edited or deleted when the address book screen appears.
Click here.
Note
If user authentication is enabled and you wish 
to allow login using the above stored 
information, select the It adds also to the 
Sender List. checkbox and enter the Login 
Name (maximum of 32 characters). The login 
name must be the same as the login name 
stored in the LDAP server.Note
To perform Scan to E-mail, the SMTP server settings must first be established. Click Application in the Web 
page, click SMTP in the screen that appears, and then enter the settings under SMTP Setup (p.7).Note
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							11
BEFORE USING THE NETWORK SCANNER FUNCTION
1
Storing destinations for Scan to FTP
1Click Destination in the menu frame.
2Click FTP.
3Enter the destination information.
For detailed explanations of the procedures for 
establishing settings, click Help in the menu 
frame.
4When you have completed all of the 
entries, click Submit.
The entries will be stored.
If you select the Enable Hyperlink to FTP 
server to be e-mailed checkbox and select 
a previously stored recipient (p.10) from 
E-mail Destination, an e-mail will be sent 
to the recipient informing them of the file 
format and location of the scanned image 
data. A hyperlink to the file server to which 
the scanned image data was sent appears 
in the e-mail, and the recipient can click the 
hyperlink to go directly to the location where 
the image data is stored.Note
If you entered a host name in Hostname or IP Address, you will need to enter the DNS server or WINS server 
settings. Click Application in the menu frame and then click DNS or WINS in the page that appears to 
configure the corresponding settings.
To perform Scan to FTP (Hyperlink), you must also click SMTP and then enter the settings under SMTP 
Setup for the SMTP server (p.7).Note
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							12
BEFORE USING THE NETWORK SCANNER FUNCTION
Storing destinations for Scan to Desktop
The destination for Scan to Desktop is stored by the Sharp Network Scanner Tool Setup Wizard when Network 
Scanner Tool is installed in your computer. For this reason, there is no need to store the Scan to Desktop 
destination in the Web page. (The Network Scanner Tool is on the CD-ROM that accompanied the Network Scanner 
Expansion Kit .)
For information on Scan to Desktop system requirements, installing the Network Scanner Tool, and storing the 
destination, see the Users Guide for the Network Scanner Tool on the CD-ROM that accompanies the network 
scanner expansion kit.
Normally your computer is stored as the destination by the method indicated above.
The following page for storing Scan to Desktop destination information appears when Destination is selected in the 
menu frame, followed by Desktop. This page is used by mainly by the system administrator in the following 
circumstance.
 When another machine with the network scanner function has been added to the same network, and you wish to 
perform Scan to Desktop from the added machine to a destination programmed in the previously existing machine.
Refer to Editing and deleting programmed transmission destinations (p.14), and select the Scan to Desktop 
destination information that you wish to transfer to the new machine. Enter the displayed information in the same 
setting screen of the new machine. (When all information has been entered, click Submit.)
 If there are additional destinations that you want to transfer to the new machine, repeat this procedure for each 
destination.
Note that if there are any discrepancies between the newly programmed information and the information in the host 
computer, transmission and reception may not be possible.
 For detailed explanations of the procedures for establishing settings, click Help in the menu frame.
 If you entered a host name in Hostname or IP Address, you will need to enter the DNS server or WINS server 
settings. Click Application in the menu frame and then click DNS or WINS in the page that appears to 
configure the corresponding settings.Note
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							13
BEFORE USING THE NETWORK SCANNER FUNCTION
1
Storing Groups (Scan to E-mail)
If you are using Scan to E-mail, a scanned image can be sent to multiple destinations in a single operation.
1Click Destination in the menu frame.
2Click Group.
3Enter the destination information.
For detailed explanations of the procedures for 
establishing settings, click Help in the menu 
frame.
4When you have completed all of the 
entries, click Submit.
The entries will be stored.
Up to 100 destinations can be stored in one group.Note
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							14
BEFORE USING THE NETWORK SCANNER FUNCTION
Editing and deleting programmed transmission destinations
To edit or delete programmed destinations, click Destination in the menu frame of the Web page.
1Click Destination in the menu frame 
of the Web page.
2In the Destinations List, click the 
checkbox of the destination that you 
want to edit or delete.
3To edit the selected destination, click 
Edit under the Destinations List.
The programming screen 
of the destination 
selected in step 2 
appears. Edit the 
information in the same 
way as you initially stored 
it.
When finished, be sure to click Submit to save 
your changes.
4To delete the selected destination, 
click Delete under the Destinations 
List.
A message appears 
asking you to confirm the 
deletion. Click Yes to 
delete.
If you attempt to edit or delete a programmed destination in the following situations, a warning message will 
appear and editing/deletion will not be possible.
 The destination that you wish to edit or delete is currently being used for transmission.
 The destination is included in a group.
If the destination is being used for a current transmission, cancel the transmission or wait until it is completed and 
then edit or delete the destination. If the destination is included in a group, delete the destination from the group 
and then edit or delete the destination.Note
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							15
BEFORE USING THE NETWORK SCANNER FUNCTION
1
STORING THE SENDER INFORMATION (Scan to E-mail)
Use this procedure to store the sender information (sender name and e-mail address) that appears when you send 
an image by Scan to E-mail. Up to 200 senders can be stored (only one sender can be selected for a transmission). 
The sender name appears in the recipients e-mail program.
1Click Sender in the menu frame.
2Click Add.
The sender programming 
screen appears.
3Enter the sender information.
For detailed explanations of the procedures for 
establishing settings, click Help in the menu 
frame.
If user authentication is enabled and you wish to 
allow login using the above stored information, 
enter the login name for that information in Login 
Name (maximum of 32 characters). The login 
name must be the same as the login name stored 
in the LDAP server.
4When you have completed all of the 
entries, click Submit.
The entries will be stored.
Editing and deleting programmed senders information
1Click Sender in the menu frame.2Click Edit or Delete.
If you clicked Edit, edit 
the information in the 
same way that you 
initially programmed it 
and then click Add to 
save your changes. If 
you clicked Delete, a 
message will appear 
asking you to confirm the 
deletion. Click Yes to 
delete.
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							16
BEFORE USING THE NETWORK SCANNER FUNCTION
PROTECTING INFORMATION PROGRAMMED IN THE 
WEB PAGE (Passwords)
Passwords can be established to protect the settings and information stored in the Web page. Note that it is not 
necessary to set passwords; the network scanner functionality can also be used without passwords.
A password can be set for the administrator and a password can be set for users. When the Web page is accessed 
with the user password, the Device Setup and Network Setup settings cannot be configured.
1Click Passwords in the menu frame.
2Select the Enable Password 
Protection of this Web Site 
checkbox.
3Enter the current password in Admin 
Password.
When establishing a password for the first time, 
enter Sharp in Admin Password.
4Enter passwords in User Password 
and Admin Password.
A maximum of 7 characters and/or numbers can 
be entered for each password (passwords are 
case sensitive).
Be sure to enter the same password in New 
Password as you did in Confirm Password.
5When you have completed all of the 
entries, click Submit.
The entered password is stored.
After setting the password, turn the machine 
power off and then back on.
Be sure to enter S in upper case and 
harp in lower case (passwords are case 
sensitive).Caution
When a password is set, you will be prompted for the 
password when you attempt to access a Web page 
with protected settings. For the User name, enter 
user if you are accessing the page as a user, or 
admin if you are accessing the page as an 
administrator. For detailed information on setting 
passwords, refer to Help.
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							17
BEFORE USING THE NETWORK SCANNER FUNCTION
1
RESTRICTING USE OF THE NETWORK SCANNER 
FUNCTION (USER AUTHENTICATION)
Use of the network scanner function can be restricted by means of user passwords stored in an LDAP server.
Settings required for user authentication
To implement user authentication, the following settings are required:
 Enable user authentication (step 3 on page 6)
 Configure LDAP server settings (p.8)
 Store login names (p.15)
Logging in when user authentication is enabled
To use the network scanner function when user authentication is enabled, you must first log in. Follow these steps:
1Press the [SCAN] key on the operation panel.
The login screen will appear in the touch panel.
If you will use the [SELECT FROM SENDER LIST] key, go to step 3.
2Touch the [LOGIN NAME] key, 
[E-MAIL ADDRESS] key.
A text entry screen will 
appear when each key is 
touched. Enter the 
LOGIN NAME, SENDER 
NAME, and E-MAIL 
ADDRESS. (Go to step 
4.)
3Touch the [SELECT FROM SENDER 
LIST] key.
The sender list screen 
appears. When you 
select your login name, 
sender name and e-mail 
address are entered.
4Enter the password.
For the password, enter the user password that is stored in the server.
5Touch the [OK] key.
If the login name and password are valid, the initial screen (p.18) of scanner mode appears.
PRINT
SCAN
FA X
ON LI
D ATA
D ATA
D ATA LINE
USER AUTHENTICATION
SENDER NAME :
E-MAIL ADDRESS
LOGIN NAME
PASSWORD
OK
SELECT FROM
SENDER LIST
 To logout, press the [*] key. If audit mode is enabled, you will also log out of your account.
 To switch to a mode other than network scanner mode, you must log out.
SPACE12#$%
abcABC
AB/ab
CANCELOKPASSWORD
Note
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							18
INITIAL SCREEN OF SCANNER MODE
The condition setting screen of scanner mode is displayed by pressing the [SCAN] key (refer to the operation 
manual for copier) while the copy mode, print mode, fax mode, or job status screen appears in the touch panel.
If user authentication is enabled, the initial screen will appear after authentication. (p.17)
In the explanations that follow, it is assumed that the initial screen that appears after pressing the [SCAN] key is the 
condition setting screen (shown below). If you have set the display to show the address book screen (following 
page) when the [SCAN] key is pressed, touch the [CONDITION SETTINGS] key in the address book screen to 
display the condition setting screen.
Condition settings screen
The display is initially set (factory setting) to show the following condition setting screen as the initial screen.
Message display
Messages appear here to indicate the current 
status of the machine.
[ADDRESS BOOK] key (p.19)
This displays the address book screen (next page). 
Touch this key when you wish to use a one-touch key 
that has a destination (or group) programmed in it.
[ADDRESS REVIEW] key (p.22)
When performing Scan to E-mail broadcast 
transmission, touch this key to check your selected 
destinations. A list of the destinations will appear, 
and you can delete any incorrect destinations.
[ADDRESS ENTRY] key (p.22)
When performing Scan to E-mail, touch this key if 
you wish to enter the e-mail address of the recipient 
manually instead of using a one-touch key.
[SEND SETTINGS] key (p.30)
Touch this key to change the subject*, file name, or 
sender* when sending a scanned image.
* When using Scan to E-mail.Two-sided original and job build icon display 
(p.24, 25)
Either icon appears when two-sided scanning or 
job build scanning (when an RSPF is installed) is 
selected after pressing the [ORIGINAL] key. The 
icon can be touched to open a function selection 
screen.
[ORIGINAL] key (p.24, 25, 26)
Touch this key to set the original size manually, 
select two-sided scanning, or select job build 
(when an RSPF is installed).
[FILE FORMAT] key (p.29)
Touch this key to change the format of the image 
file to be sent, or change the number of pages per 
file. The selected format is highlighted at the top of 
the key.
[RESOLUTION] key (p.28)
Touch this key to change the resolution setting for 
the original to be scanned. The selected resolution 
setting will be highlighted above the key. 
[QUALITY] key (p.27)
Touch this key to change the image quality and 
density settings for scanning. The selected image 
quality and density are highlighted at the top of the 
key.
 The key operator program DEFAULT DISPLAY SETTINGS can be used to set the display to show either the 
condition setting screen (shown below) or the address book screen (following page) when the [SCAN] key is 
pressed (refer to the key operators guide).
 For information on the parts of the machine and the operation panel that are used for network scanning, refer 
to the operation manual for copier.Note
ADDRESS
BOOK
READY TO SEND.
300dpi
AUTO
QUALITY
RESOLUTION
TIFF-G4FILE FORMAT
AUTOORIGINAL
ADDRESS ENTRY
ADDRESS REVIEW
SEND SETTINGS
1
10
9
8
7
6
2
3
4
5
1
2
3
4
5
6
7
8
9
10
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