Sharp AR M316 User Manual
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DIGITAL MULTIFUNCTIONAL SYSTEM OPERATION MANUAL (for network scanner) INTRODUCTION BEFORE USING THE NETWORK SCANNER FUNCTION HOW TO USE THE NETWORK SCANNER FUNCTION TROUBLESHOOTING METADATA DELIVERY SPECIFICATIONS1 3 20 32 37 42 Page MODEL AR-M256 AR-M257 AR-M258AR-M316 AR-M317 AR-M318 !ar_m256_316series_sec_networkscanner.book 1 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
Warranty While every effort has been made to make this operation manual as accurate and helpful as possible, SHARP Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual. !ar_m256_316series_sec_networkscanner.book 2 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
1 INTRODUCTION The network scanner expansion Kit enables the machine to be used as a network scanner. * Memory can be added by installing a commercially available 128 MB or 256 MB memory module (144-pin SDRAM SODIMM). For more information, consult your dealer. ●This manual only explains features that can be used when the Network Scanner Expansion Kit is installed. For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices, and other copier-related information, please refer to your operation manual for copier. ●The explanations in this manual assume that the person who will install the product and the users of the product have a working knowledge of Microsoft Windows. ●In this manual, American spellings are used. ●For information on the operating system, please refer to your operating system manual or the online Help function. ●The explanations of screens and procedures in this manual are for Windows XP. The screens may vary depending on your Windows version and settings. ●This manual refers to the Reversing single pass feeder as the RSPF. • To enable the network scanner function of this machine, a product key (password) must be entered using a key operator program. This is only required once. Use the PRODUCT KEY program to enter the product key. If you do not know your product key, please ask your dealer. (For information on using key operator programs, refer to key operators guide.) The printer expansion kit (AR-P27) and at least 128 MB of memory* are required to use the network scanner function. For the procedures for using the software programs, see the users guides on the CD-ROM. !ar_m256_316series_sec_networkscanner.book 1 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
2 CONTENTS INTRODUCTION ............................................... 1 1BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE NETWORK SCANNER FUNCTION.... 3 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE........ 4 ●SETTINGS REQUIRED FOR THE NETWORK SCANNER FUNCTION ....................................4 ●ACCESSING WEB PAGES .............................4 ●ABOUT THE WEB PAGE ................................5 ● BASIC SETTINGS FOR NETWORK SCANNING...6 ● SMTP SERVER AND DNS SERVER SETTINGS.....7 ●CONFIGURING LDAP SERVER SETTINGS (WHEN USING AN LDAP SERVER) ...............8 ●PROGRAMMING CUSTOM INDEX NAMES...9 ● SETTING UP DESTINATION INFORMATION.....10 ●STORING THE SENDER INFORMATION (Scan to E-mail) .............................................15 ●PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE (Passwords) ................................................16 ●RESTRICTING USE OF THE NETWORK SCANNER FUNCTION (USER AUTHENTICATION) ......................................17 INITIAL SCREEN OF SCANNER MODE ....... 18 2HOW TO USE THE NETWORK SCANNER FUNCTION SENDING AN IMAGE ..................................... 20 ●BASIC TRANSMISSION METHOD ...............20 ● TRANSMISSION METHODS FOR SCAN TO E-MAIL.......22 ●SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL (when an RSPF is installed).........................................................24 ●SCANNING A LARGE NUMBER OF ORIGINALS (when an RSPF is installed) ......25 SCANNING SETTINGS (ORIGINAL SIZE, QUALITY, RESOLUTION, FILE FORMAT, AND SEND SETTING) ............................................. 26 ●MANUALLY SETTING THE SCANNING SIZE.......26 ●SELECTING THE QUALITY ..........................27 ●SELECTING THE RESOLUTION ..................28 ●SELECTING THE FILE FORMAT..................29 ●CHANGING THE SEND SETTINGS .............30 CANCELING AN E-MAIL/FTP TRANSMISSION....... 31 3TROUBLESHOOTING TROUBLESHOOTING .....................................32 ●DISPLAY MESSAGES.................................. 33 ●IF YOUR E-MAIL IS RETURNED ................. 34 ●IMPORTANT POINTS WHEN USING SCAN TO E-MAIL .......................................................... 35 CHECKING THE IP ADDRESS .......................36 4METADATA DELIVERY METADATA DELIVERY (DATA ENTRY)........37 PREPARATIONS FOR METADATA TRANSMISSION ..............................................38 ●SETTINGS REQUIRED IN THE WEB PAGES...............38 ●METADATA TRANSMISSION FOR SCAN TO DESKTOP ................................................................38 TRANSMITTING METADATA .........................39 ●METADATA FIELDS....................................... 41 5SPECIFICATIONS !ar_m256_316series_sec_networkscanner.book 2 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
3 1 Chapter 1 BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE NETWORK SCANNER FUNCTION When the network scanner function is added to the machine, a document or photo can be scanned into an image file and sent over a network or the Internet to a file server, e-mail destination, or your own computer. The scanned image can be sent to the following types of destinations: 1. The scanned image can be sent to a memory storage device on a network (a designated directory on an FTP server). (This is called Scan to FTP in this manual.) When sending scanned image to an FTP server, an e-mail message can also be sent to a preset e-mail address to inform the recipient of the location of the scanned image data. (This is called Scan to FTP (Hyperlink) in this manual.) 2. A scanned image can be sent to a computer connected to the same network as the machine. (This is called Scan to Desktop in this manual.) * Before Scan to Desktop can be performed, the Network Scanner Tool software in the CD-ROM that accompanied the Network Scanner Expansion Kit (MX-NSX1) must be installed. For information on Scan to Desktop system requirements, installing the Network Scanner Tool, and storing the destination, see the Users Guide for the Network Scanner Tool on the CD-ROM that accompanies the network scanner expansion kit. 3. The scanned image can be sent to an e-mail recipient. (This is called Scan to E-mail in this manual.) * A limit is set in the Web page for the size of image files that can be sent using Scan to E-mail (p.6). !ar_m256_316series_sec_networkscanner.book 3 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
4 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be established. To establish the settings, use a computer that is connected to the same network as the machine to access the machines Web page. The Web page can be displayed with your Web browser (Internet Explorer 6.0 or later, Netscape Navigator 7.0 or later, or Safari 1.2 or later). SETTINGS REQUIRED FOR THE NETWORK SCANNER FUNCTION To use transmit images using the network scanner function, configure the settings in the Web pages as follows: The following settings can also be configured to enable convenient use of the network scanner function: Programming custom index names. (p.9) Setting passwords. (p.16) ACCESSING WEB PAGES Use the following procedure to access the Web pages. 1Open the Web browser on your computer. Supported browsers: Internet Explorer 6.0 or later (Windows) Netscape Navigator 7.0 or later Safari 1.2 or later (Macintosh) 2In the Address field of your Web browser, enter the IP address of the machine as a URL. Enter the IP address that has been programmed in the machine. If you do not know the IP address, see page 36. When the connection is completed, the Web page will appear in your Web browser. (p.5) Scan to FTP Scan to FTP (Hyperlink)Scan to E-mail Scan to Desktop Access the Web pages (see below) Configure basic settings for network scanning (p.6) Configure your SMTP and DNS server settings (p.7) Configure LDAP server settings (when using an LDAP server) (p.8) Store destination information (p.10 to 13) Store your sender information (p.15) !ar_m256_316series_sec_networkscanner.book 4 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
5 BEFORE USING THE NETWORK SCANNER FUNCTION 1 ABOUT THE WEB PAGE When you access the Web page in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item. For detailed explanations of the procedures for establishing settings, click Help in the menu frame. Menu frame Click the menu items displayed here to configure the corresponding settings. Destination (p.10) Set up destinations for Scan to FTP, Scan to FTP (Hyperlink), Scan to Desktop, and Scan to E-mail. You can also edit or delete previously set destination information. Sender (p.15) Enter the senders information that appears in the recipients e-mail program (sender name and e-mail address) when you send an image using Scan to E-mail. If user authentication is being used, enter the login name. Network Scanning (p.6) This lets you select transmission methods for the network scanner function, configure settings for Scan to E-mail, and program group indexes. Services (p.7) This lets you establish SMTP server settings, DNS server settings, and WINS server settings for Scan to E-mail and Scan to FTP (Hyperlink), and for entering a host name instead of an IP address when storing a transmission destination. Configure LDAP server settings if an LDAP server is used. 1 234 5 1 2 3 4 5 !ar_m256_316series_sec_networkscanner.book 5 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
6 BEFORE USING THE NETWORK SCANNER FUNCTION BASIC SETTINGS FOR NETWORK SCANNING Click Network Scanning in the menu frame, and then establish the required settings. These settings should only be established by the network administrator. For detailed explanations of the procedures for establishing settings, click Help in the menu frame. 1Click Network Scanning in the menu frame. The Network Scanning Setup page appears. 2Select the transmission methods that you wish to use. Select the scanner delivery methods that you want to use. In the Enable Scanner Delivery to: field, click the checkbox next to each method that you want to use so that a checkmark appears in the checkbox. All transmission methods are initially selected (factory default settings). 3Configure the Advanced Setup settings. Select advanced functions that can be used for Scan to E-mail. Select the checkboxes of the functions that you wish to use. The Enable User Authentication checkbox can be selected to restrict use of the network scanner function to authorized users. (p.17) To allow a sender to be selected when sending an image by Scan to E-mail, make sure that Disable selection of sender from Sender List is not selected. (p.30) If you wish to Bcc a copy of a Scan to E-mail transmission to an e-mail address, select the Bcc: checkbox and enter the e-mail address. 4Set a limit for the size of image files. A limit can be set for the size of image files sent by Scan to E-mail to prevent excessively large files from being sent. If the image file created from the scanned image is larger than the set limit, the image file is discarded. The limit can be set from 1 MB to 10 MB in increments of 1 MB. The factory default setting is Unlimited. If you wish to set a limit, remove the checkmark from the Unlimited checkbox and enter the desired limit in Upper Limit. 5Select the method for assigning a file name to a scanned image. Select the method for assigning a file name to a scanned image. In File Naming, click the items that you wish to use in the file name. Destination Name and Date & Time are initially selected. 6Selecting an e-mail subject (only used for Scan to E-mail). The setting is used to enter the subject that appears in the recipients e-mail program when you perform Scan to E-mail. (This setting is not necessary if you will not be using Scan to E-mail.) The subject can be up to 80 characters long. Only one subject can be entered. If nothing is entered, Scanned image from will appear. * The name that appears in is the name stored in Name in the screen that appears when you click System Information in the menu frame. If a name has not been stored, the product name will appear. 7Click Submit. After entering the settings, be sure to click Submit to store them. If you are going to send images to the same recipient more than once, we recommend that you also select Session Page Counter or Unique Identifier to prevent sending multiple files with the same name, which would result in each successive file overwriting the previous file. If a file name is entered at the time of transmission, the file name entered here will be disregarded. If a subject is entered at the time of transmission, the subject entered here will be disregarded. Note Note !ar_m256_316series_sec_networkscanner.book 6 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
7 BEFORE USING THE NETWORK SCANNER FUNCTION 1 SMTP SERVER AND DNS SERVER SETTINGS SMTP is used to transmit e-mail that is sent using Scan to E-mail or Scan to FTP (Hyperlink). To use these transmission methods, your SMTP server settings must be configured. Configuring SMTP server settings 1Click Services in the menu frame. 2Click SMTP. 3Enter the required information in SMTP Setup. For detailed explanations of the procedures for establishing settings, click Help in the menu frame. 4When you have completed all of the entries, click Submit. The entries will be stored. Configuring DNS server settings If you entered a host name in Primary SMTP Server or Secondary SMTP Server of SMTP Setup, you must also configure your DNS server settings. You will also need to configure your DNS server settings if host names will be entered in Hostname or IP Address when storing destinations for Scan to FTP (Scan to FTP (Hyperlink)) or Scan to Desktop. 1Click Services in the menu frame. 2Click DNS. 3Enter the required information in DNS Setup. For detailed explanations of the procedures for establishing settings, click Help in the menu frame. 4When you have completed all of the entries, click Submit. The entries will be stored. !ar_m256_316series_sec_networkscanner.book 7 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals
8 BEFORE USING THE NETWORK SCANNER FUNCTION CONFIGURING LDAP SERVER SETTINGS (WHEN USING AN LDAP SERVER) If mail addresses are managed on your network by an LDAP server, the e-mail addresses stored in the LDAP server can be used for Scan to E-mail. In addition, user authentication can be enabled to restrict use of the network scanner function by means of user passwords stored in the LDAP server. (p.17) To allow the machine to use the e-mail addresses in the LDAP server, the LDAP server settings must be configured in the Web page. 1Click LDAP in the menu frame. 2Select Enable in the LDAP Setup menu. 3Click Submit. 4Configure the settings in Global Address Books List. For detailed explanations of the procedures for establishing settings, click Help in the menu frame. 5When you have completed all of the entries, click Submit. The entries will be stored. !ar_m256_316series_sec_networkscanner.book 8 ページ 2007年3月5日 月曜日 午前11時5分 Downloaded From ManualsPrinter.com Manuals