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Sharp AR M316 User Manual

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    							DIGITAL MULTIFUNCTIONAL 
    SYSTEM
    OPERATION MANUAL
    (for network scanner)
    INTRODUCTION 
    BEFORE USING THE NETWORK
       SCANNER FUNCTION
    HOW TO USE THE NETWORK 
       SCANNER FUNCTION
    TROUBLESHOOTING 
    METADATA DELIVERY
    SPECIFICATIONS1
    3
    20
    32
    37
    42
    Page
    MODEL
    AR-M256
    AR-M257
    AR-M258AR-M316
    AR-M317
    AR-M318
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    							Warranty
    While every effort has been made to make this operation manual as accurate and helpful as possible, SHARP 
    Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to 
    change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related 
    to the use of this operation manual.
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    							1
    INTRODUCTION
    The network scanner expansion Kit enables the machine to be used as a network scanner.
    * Memory can be added by installing a commercially available 128 MB or 256 MB memory module (144-pin SDRAM 
    SODIMM). For more information, consult your dealer.
    ●This manual only explains features that can be used when the Network Scanner Expansion Kit is installed. For 
    information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices, 
    and other copier-related information, please refer to your operation manual for copier.
    ●The explanations in this manual assume that the person who will install the product and the users of the product 
    have a working knowledge of Microsoft Windows.
    ●In this manual, American spellings are used.
    ●For information on the operating system, please refer to your operating system manual or the online Help function.
    ●The explanations of screens and procedures in this manual are for Windows XP. The screens may vary 
    depending on your Windows version and settings.
    ●This manual refers to the Reversing single pass feeder as the RSPF. • To enable the network scanner function of this machine, a product key (password) must be entered using a key 
    operator program. This is only required once. Use the PRODUCT KEY program to enter the product key. If you 
    do not know your product key, please ask your dealer. (For information on using key operator programs, refer to 
    key operators guide.)
     The printer expansion kit (AR-P27) and at least 128 MB of memory* are required to use the network scanner 
    function.
     For the procedures for using the software programs, see the users guides on the CD-ROM.
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    							2
    CONTENTS
    INTRODUCTION ............................................... 1
    1BEFORE USING THE NETWORK SCANNER FUNCTION
    ABOUT THE NETWORK SCANNER FUNCTION.... 3
    SETTINGS AND PROGRAMMING REQUIRED 
    FOR THE NETWORK SCANNER FEATURE........ 4
    ●SETTINGS REQUIRED FOR THE NETWORK 
    SCANNER FUNCTION ....................................4
    ●ACCESSING WEB PAGES .............................4
    ●ABOUT THE WEB PAGE ................................5
    ●
    BASIC SETTINGS FOR NETWORK SCANNING...6
    ●
    SMTP SERVER AND DNS SERVER SETTINGS.....7
    ●CONFIGURING LDAP SERVER SETTINGS 
    (WHEN USING AN LDAP SERVER) ...............8
    ●PROGRAMMING CUSTOM INDEX NAMES...9
    ●
    SETTING UP DESTINATION INFORMATION.....10
    ●STORING THE SENDER INFORMATION 
    (Scan to E-mail) .............................................15
    ●PROTECTING INFORMATION 
    PROGRAMMED IN THE WEB PAGE 
    (Passwords) ................................................16
    ●RESTRICTING USE OF THE NETWORK 
    SCANNER FUNCTION (USER 
    AUTHENTICATION) ......................................17
    INITIAL SCREEN OF SCANNER MODE ....... 18
    2HOW TO USE THE NETWORK SCANNER FUNCTION
    SENDING AN IMAGE ..................................... 20
    ●BASIC TRANSMISSION METHOD ...............20
    ●
    TRANSMISSION METHODS FOR SCAN TO E-MAIL.......22
    ●SCANNING AND TRANSMITTING A 
    TWO-SIDED ORIGINAL (when an RSPF is 
    installed).........................................................24
    ●SCANNING A LARGE NUMBER OF 
    ORIGINALS (when an RSPF is installed) ......25
    SCANNING SETTINGS (ORIGINAL SIZE, 
    QUALITY, RESOLUTION, FILE FORMAT, AND 
    SEND SETTING) ............................................. 26
    ●MANUALLY SETTING THE SCANNING SIZE.......26
    ●SELECTING THE QUALITY ..........................27
    ●SELECTING THE RESOLUTION ..................28
    ●SELECTING THE FILE FORMAT..................29
    ●CHANGING THE SEND SETTINGS .............30
    CANCELING AN E-MAIL/FTP TRANSMISSION....... 31
    3TROUBLESHOOTING
    TROUBLESHOOTING .....................................32
    ●DISPLAY MESSAGES.................................. 33
    ●IF YOUR E-MAIL IS RETURNED ................. 34
    ●IMPORTANT POINTS WHEN USING SCAN TO 
    E-MAIL .......................................................... 35
    CHECKING THE IP ADDRESS .......................36
    4METADATA DELIVERY
    METADATA DELIVERY (DATA ENTRY)........37
    PREPARATIONS FOR METADATA 
    TRANSMISSION ..............................................38
    ●SETTINGS REQUIRED IN THE WEB PAGES...............38
    ●METADATA TRANSMISSION FOR SCAN TO 
    DESKTOP
    ................................................................38
    TRANSMITTING METADATA .........................39
    ●METADATA FIELDS....................................... 41
    5SPECIFICATIONS
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    							3
    1
    Chapter 1
    BEFORE USING THE NETWORK SCANNER FUNCTION
    ABOUT THE NETWORK SCANNER 
    FUNCTION
    When the network scanner function is added to the machine, a document or photo can be scanned into an image file 
    and sent over a network or the Internet to a file server, e-mail destination, or your own computer. The scanned 
    image can be sent to the following types of destinations:
    1. The scanned image can be sent to a memory 
    storage device on a network (a designated 
    directory on an FTP server). (This is called 
    Scan to FTP in this manual.) 
    When sending scanned image to an FTP 
    server, an e-mail message can also be sent to a 
    preset e-mail address to inform the recipient of 
    the location of the scanned image data. (This is 
    called Scan to FTP (Hyperlink) in this 
    manual.)
    2. A scanned image can be sent to a computer 
    connected to the same network as the 
    machine. (This is called Scan to Desktop in 
    this manual.)
    * Before Scan to Desktop can be performed, the 
    Network Scanner Tool software in the 
    CD-ROM that accompanied the Network 
    Scanner Expansion Kit (MX-NSX1) must be 
    installed. For information on Scan to Desktop 
    system requirements, installing the Network 
    Scanner Tool, and storing the destination, see 
    the Users Guide for the Network Scanner Tool 
    on the CD-ROM that accompanies the network 
    scanner expansion kit.
    3. The scanned image can be sent to an e-mail 
    recipient. (This is called Scan to E-mail in 
    this manual.)
    * A limit is set in the Web page for the size of 
    image files that can be sent using Scan to 
    E-mail (p.6).
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    							4
    SETTINGS AND PROGRAMMING 
    REQUIRED FOR THE NETWORK 
    SCANNER FEATURE
    To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be 
    established.
    To establish the settings, use a computer that is connected to the same network as the machine to access the 
    machines Web page. The Web page can be displayed with your Web browser (Internet Explorer 6.0 or later, 
    Netscape Navigator 7.0 or later, or Safari 1.2 or later).
    SETTINGS REQUIRED FOR THE NETWORK SCANNER FUNCTION
    To use transmit images using the network scanner function, configure the settings in the Web pages as follows:
    The following settings can also be configured to enable convenient use of the network scanner function:
     Programming custom index names. (p.9)
     Setting passwords. (p.16)
    ACCESSING WEB PAGES
    Use the following procedure to access the Web pages.
    1Open the Web browser on your 
    computer.
    Supported browsers: Internet Explorer 6.0 or later 
    (Windows)
    Netscape Navigator 7.0 or 
    later
    Safari 1.2 or later 
    (Macintosh)
    2In the Address field of your Web 
    browser, enter the IP address of the 
    machine as a URL.
    Enter the IP address that 
    has been programmed in 
    the machine.
    If you do not know the IP 
    address, see page 36.
    When the connection is completed, the Web 
    page will appear in your Web browser. (p.5) Scan to FTP
    Scan to FTP (Hyperlink)Scan to E-mail Scan to Desktop
    Access the Web pages (see below) 
    Configure basic settings for network scanning (p.6)
    Configure your SMTP and DNS server settings (p.7)
    Configure LDAP server settings
    (when using an LDAP server) (p.8)
    Store destination information (p.10 to 13)
    Store your sender information (p.15)
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    							5
    BEFORE USING THE NETWORK SCANNER FUNCTION
    1
    ABOUT THE WEB PAGE
    When you access the Web page in the machine, the following page will appear in your browser.
    A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the 
    right frame that allows you to establish settings for that item.
    For detailed explanations of the procedures for establishing settings, click Help in the menu frame.
    Menu frame
    Click the menu items displayed here to configure the corresponding settings.
    Destination (p.10)
    Set up destinations for Scan to FTP, Scan to FTP (Hyperlink), Scan to Desktop, and Scan to E-mail. You can also 
    edit or delete previously set destination information.
    Sender (p.15)
    Enter the senders information that appears in the recipients e-mail program (sender name and e-mail address) 
    when you send an image using Scan to E-mail.
    If user authentication is being used, enter the login name.
    Network Scanning (p.6)
    This lets you select transmission methods for the network scanner function, configure settings for Scan to 
    E-mail, and program group indexes.
    Services (p.7)
    This lets you establish SMTP server settings, DNS server settings, and WINS server settings for Scan to E-mail 
    and Scan to FTP (Hyperlink), and for entering a host name instead of an IP address when storing a transmission 
    destination. Configure LDAP server settings if an LDAP server is used.
    1
    234
    5
    1
    2
    3
    4
    5
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    							6
    BEFORE USING THE NETWORK SCANNER FUNCTION
    BASIC SETTINGS FOR NETWORK SCANNING
    Click Network Scanning in the menu frame, and then establish the required settings. These settings should only be 
    established by the network administrator.
    For detailed explanations of the procedures for establishing settings, click Help in the menu frame.
    1Click Network Scanning in the menu 
    frame.
    The Network Scanning 
    Setup page appears.
    2Select the transmission methods that 
    you wish to use.
    Select the scanner delivery methods that you 
    want to use. In the Enable Scanner Delivery to: 
    field, click the checkbox next to each method that 
    you want to use so that a checkmark appears in 
    the checkbox.
    All transmission methods are initially selected 
    (factory default settings).
    3Configure the Advanced Setup settings.
    Select advanced functions that can be used for 
    Scan to E-mail.
    Select the checkboxes of the functions that you 
    wish to use.
     The Enable User Authentication checkbox 
    can be selected to restrict use of the network 
    scanner function to authorized users. (p.17)
     To allow a sender to be selected when sending 
    an image by Scan to E-mail, make sure that 
    Disable selection of sender from Sender List 
    is not selected. (p.30)
     If you wish to Bcc a copy of a Scan to E-mail 
    transmission to an e-mail address, select the 
    Bcc: checkbox and enter the e-mail address.
    4Set a limit for the size of image files.
    A limit can be set for the size of image files sent 
    by Scan to E-mail to prevent excessively large 
    files from being sent.
    If the image file created from the scanned image 
    is larger than the set limit, the image file is 
    discarded. The limit can be set from 1 MB to 10 
    MB in increments of 1 MB.
    The factory default setting is Unlimited. If you wish to 
    set a limit, remove the checkmark from the Unlimited 
    checkbox and enter the desired limit in Upper Limit.
    5Select the method for assigning a file 
    name to a scanned image.
    Select the method for assigning a file name to a 
    scanned image. In File Naming, click the items 
    that you wish to use in the file name. Destination 
    Name and Date & Time are initially selected.
    6Selecting an e-mail subject (only used 
    for Scan to E-mail).
    The setting is used to enter the subject that 
    appears in the recipients e-mail program when 
    you perform Scan to E-mail. (This setting is not 
    necessary if you will not be using Scan to E-mail.)
    The subject can be up to 80 characters long. Only 
    one subject can be entered. If nothing is entered, 
    Scanned image from  will appear.
    * The name that appears in  is 
    the name stored in Name in the screen that 
    appears when you click System Information in 
    the menu frame. If a name has not been stored, 
    the product name will appear.
    7Click Submit.
    After entering the 
    settings, be sure to click 
    Submit to store them. 
    If you are going to send images to the same 
    recipient more than once, we recommend that 
    you also select Session Page Counter or 
    Unique Identifier to prevent sending multiple 
    files with the same name, which would result in 
    each successive file overwriting the previous file.
     If a file name is entered at the time of 
    transmission, the file name entered here 
    will be disregarded.
    If a subject is entered at the time of transmission, 
    the subject entered here will be disregarded.
    Note
    Note
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    							7
    BEFORE USING THE NETWORK SCANNER FUNCTION
    1
    SMTP SERVER AND DNS SERVER SETTINGS
    SMTP is used to transmit e-mail that is sent using Scan to E-mail or Scan to FTP (Hyperlink). To use these 
    transmission methods, your SMTP server settings must be configured.
    Configuring SMTP server settings
    1Click Services in the menu frame.
    2Click SMTP.
    3Enter the required information in 
    SMTP Setup.
    For detailed explanations of the procedures for 
    establishing settings, click Help in the menu 
    frame.
    4When you have completed all of the 
    entries, click Submit.
    The entries will be stored.
    Configuring DNS server settings
    If you entered a host name in Primary SMTP Server or Secondary SMTP Server of SMTP Setup, you must also 
    configure your DNS server settings.
    You will also need to configure your DNS server settings if host names will be entered in Hostname or IP Address 
    when storing destinations for Scan to FTP (Scan to FTP (Hyperlink)) or Scan to Desktop.
    1Click Services in the menu frame.
    2Click DNS.
    3Enter the required information in 
    DNS Setup.
    For detailed explanations of the procedures for 
    establishing settings, click Help in the menu 
    frame.
    4When you have completed all of the 
    entries, click Submit.
    The entries will be stored.
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    							8
    BEFORE USING THE NETWORK SCANNER FUNCTION
    CONFIGURING LDAP SERVER SETTINGS (WHEN 
    USING AN LDAP SERVER)
    If mail addresses are managed on your network by an LDAP server, the e-mail addresses stored in the LDAP server 
    can be used for Scan to E-mail.
    In addition, user authentication can be enabled to restrict use of the network scanner function by means of user 
    passwords stored in the LDAP server. (p.17)
    To allow the machine to use the e-mail addresses in the LDAP server, the LDAP server settings must be configured in the Web page.
    1Click LDAP in the menu frame.
    2Select Enable in the LDAP Setup menu.
    3Click Submit.
    4Configure the settings in Global 
    Address Books List.
    For detailed explanations of the procedures for 
    establishing settings, click Help in the menu frame.
    5When you have completed all of the 
    entries, click Submit.
    The entries will be stored.
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