Sharp 0z 590 Personal Organizer Instructions Manual

							9
Telephone ModeFour telephone entry categories are available: Business, Personal,
Unfiled, and All. Selecting the Business category, for example, will
display the entries categorized
as “Business”, so that data can
be browsed easily. Selecting
“All”, on the other hand, will list
all entries.
To select a desired category,
use the menu on the Telephone
mode menubar.In each category, 11 entry fields are available as follows:
Maximum number of
Field Name alphanumeric characters
1Last name: 482First name: 483Company: 484Home No.: 485W ork No.: 486Fax No.: 487Mobile No.: 488Pager No.: 489Address: 25510 E-mail: 9611Note: 255
Entry
Enter the contact info. for a business partner, John Smith.
1. Tap 
v
 in the Main menu to enter the T elephone mode, then tap the
menu on the left side of the menubar to set the category for this new
entry (“Business”, for example).
2. T ap 
“, then select “New Entry” in the menu.
3. Enter data in the Last Name field: enter “ Smith”.
Note:
• Data must be entered in the
Last Name, First Name or
Company field to make the
new entry valid.
4. Tap m , then enter the First Name: enter “ John”.
Entry area can be selected by using 
m or 
k  
, or simply by tapping
the desired entry field.
5. Set  the cursor at the Company field, then enter “ ABC International
Co. ”.
6. Tap 
m  to move the cursor to the Home Number field, then enter
“ 585-4280 ”.
Note:
• Data must be entered in at least one of the four phone number fields
(Home, Work, Mobile, and Fax) to make the new entry valid.
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							10See alsoEntering Characters................................................... 5
Editing Entries.......................................................... 20
Deleting Entries........................................................ 20
Calendar ModeUse the Calendar mode to quickly view/add Schedule, To Do, and
Anniversary entries.Navigating the monthly calendar display1. In the Main menu, tap 
a
to enter the Calendar mode.
The monthly calendar of the
current month will be displayed,
with the current day highlighted.
To navigate the calendar, use
the following keys:∆: Displays the previous month.
¬: Displays the next month.
k: Displays the next year in the monthly view. In the weekly view, it
will scroll through the entry items of the day.
m: Displays the previous year in the monthly view. In the weekly
view, it will scroll through the entry items of the day.
jl
: In the weekly view mode, rotate through previously entered To Do,
Anniversary, and Schedule items.
  : Displays the weekly view.
 “: Displays a set of menus.
Refer to Schedule, To Do,
and Anniversary mode
sections of this manual for
details.
Search1. Tap 
v
 , then select the category in the menubar.
2. Tap 
“, then select “Search Entry” in the menu.
3. Select desired field by tapping
the field name (“Last Name”, for
example), then enter a string to
be searched (“Smi”, in this
example).
Up to 10 characters can be
entered in the Search entry
field.
4. Tap  on the menubar, or press 
x
.
If there is no matching data, “Not Found!” will appear, then the
screen will return to the Search display. 7. Press 
m and enter “619-542-7320” as the Work Number.
8. Enter the rest of the fields, then tap 
æ to store the entry.
The overview of the new entry will be displayed. To verify entries,
scroll down the display area by tapping m.
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							11
Verifying Schedule, To Do, and Anniversary mode entriesSchedule, To Do, or Anniversary
entries will be indicated as dots on
the right side of the day number.
In this example, one or more
entries in all three modes exist on
the 5th.
To verify entries, tap twice on the desired day.
Note
•“New Sch”, “New ToDo”, and/or “New Ann” will appear when no
entries under the categories are found on the day.
•An empty entry cannot be viewed; if an Anniversary entry is present
but nothing else, then a list of Anniversary entries will be displayed.
New entries can be entered by selecting “New Sch”, “New ToDo”, or
“New Ann”. Refer to Schedule, To Do, and Anniversary mode
sections of this manual for details.
OZ590_1203.pm6502.12.3, 8:12 PM 11 
						

							12
Time bar
Schedule ModeEntry
A project meeting will be held
from 10:00 AM to 11:00 AM on
September 15, 2004.
1. In the Main menu, tapg
 to enter the Schedule
mode.
2. Tap 
“ to select “New Entry” in
the menu.
A data entry screen appears, with the cursor set at the date of the
entry to be set.
3. Display the desired month by tapping 
∆ and/or 
¬. Use 
˚ and/or
µto scroll the calendar vertically.
4. Tap the desired day on the calendar, or set the date by using the
number keys. Tap “09152004” to set the entry date on September
15, 2004.
5. When done, tap 
≈
 to set the cursor at the next field. A Time bar
appears on the screen’s center.
6. At the “Time” field, tap 10, then 00 on the Time bar.
7. Set the cursor at the end time of
this event. Enter 11, then 00.
When done, tap 
≈
 to move
the cursor at the Alarm Time
field.
8. To set an alarm for this event,
tap “Yes”, enter the Alarm Time
(“9:30”, for example), then tap
≈
 to move onto the
Description field.
•   If no alarm is desired, then
tap “No” to skip the Alarm
Time entry.
9. Enter a description for this
event (“Project meeting”) using
the alphabet keys.
The Description field can hold up to 485 characters.
10.
When done, tap 
æ icon to store and activate the entry.
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							13
Direct SearchDirect search can be done by either the date or the description of an
event.
1. In the Main menu, tap 
g
 to enter the Schedule mode.
2. In the Schedule mode, tap 
“ to select “Search Entry” in the menu.
The Search entry screen will appear.
3. Tap to select the “Date” or “Description” checkbox.
If “Date” is selected, an entry area for date will appear. Enter the
date you wish to search. If “Description” is selected, then a search
string can be entered in the field below.
4. When done entering, tap  to execute the search.
See alsoEntering Characters................................................... 5
Editing Entries.......................................................... 20
Deleting Entries........................................................ 20
Anniversary ModeThe Anniversary mode is used to specify the month and day of
special events such as wedding anniversaries and birthdays.
Once an Anniversary entry is made, a flag appears on the specified
date in the monthly calendar (see page 11). The anniversary sign
will then appear within the specified period.
Up to 491 alphanumeric characters can be entered in the Anniver-
sary description field.Entry
Nancy’s birthday is on the 12th of February.
1. In the Main menu, tap the 
u
icon to enter the Anniversary
mode.
2. In the Anniversary mode, tap“, then select “New Entry”.
3. The event date will be set to
the day’s date by default.
Enter the desired date of the
event (“02122004” for February 12, 2004).
4. Tap ≈
, or tap the Description field to move on to the next
entry.
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							145. At the Description field, enter “Nancy’s birthday”.
To enter an apostrophe (
), tap the 
s
 key first, then tap the
character key.
6. When done, tap 
æ to store and activate the entry.
The overview of the newly entered fields will be displayed.
Note
The anniversary sign (
A) will not appear until the day is set in the
Reminder.
Direct SearchDirect search can be done by either the date or the description of an
event.
1. In the Main menu, tap 
u
 to enter the Anniversary mode.
2. In the Anniversary mode, tap “ to select “Search Entry” in the
menu.
The Search entry screen will appear.
3. Tap to select the “Date” or “Description” checkbox.
If “Date” is selected, an entry area for date will appear. Enter the
date you wish to search. If “Description” is selected, then a search
string can be entered in the field below.
4. When done entering, tap  to execute the search.
See alsoEntering Characters................................................... 5
Editing Entries.......................................................... 20
Deleting Entries........................................................ 20
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							15
To Do ModeThe To Do mode is used to store your important To Do items with a
priority index.Entry
You have to visit the NY
Exhibition by December 10,
2004.
1. In the Main menu, tap 
t
 to
enter the To Do mode.
2. In the To Do mode, tap 
“ to
select “New Entry” in the menu.
The To Do entry display will
appear.
3. Enter “12052004” at the date entry field. This will set up the Start
date of the event. When done, tap 
≈
, or tap the next field.
4. In this field, set the end date of this event. Enter “12102004” for
December 10, 2004. When done, tap ≈
 to continue.
Note
The end date of the event must be later than the Start date.
5. Tap to set the priority number from 1 (High) to 5 (Low), then tap
≈
.
6. At the “To Do” description entry field, up to 482 alphanumeric
characters can be entered. Enter “Visit NY Exhibition”, then tap 
æ
to set and activate the entry.Direct SearchDirect search can be done by either the Start date or the description
of an event.
1. In the Main menu, tap 
t
 to enter the To Do mode.
2. In the ToDo mode, tap 
“ to select “Search Entry” in the menu.
The Search entry screen will appear.
3. Tap to select the “Date” or “To Do” checkbox.
If “Date” is selected, an entry area for date will appear. Enter the
date you wish to search. If “To Do” is selected, then a search string
can be entered in the field below.
4. When done entering, tap 
 to execute the search.
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							16
Memo ModeYou can store memos using the Memo mode. Up to 474 alphanu-
meric characters in the Memo entry field, and maximum of 20
characters for each title entry, can be entered per entry.Entry
Enter your passport number:
12AB34567
1. In the Main menu, tap thew
 icon to enter the Memo
mode.
2. Tap “, then select “New Entry”
from the menu items.
3. In the “Title” field, enter a title for this entry.
Up to 20 alphanumeric characters can be entered in this entry field.
Enter “ Passport No. ”. When done, tap the next entry field to move
on.
4. In the “Memo” field, up to 474 alphanumeric characters can be entered.
Enter “ 12AB34567 ”, then tap 
æ to store and activate the entry.
Setting Entry Status to Done/Pending1. In the Main menu, tap 
t
 to enter the To Do mode.
A  list of To Do entries appear.
2. Tap to select and open the desired entry.
The overview of the entry will show.
3. Tap the Pending/Done checkbox, indicating either “Pending” or “Done”.
The entry status dialog box will appear. Tap “Yes” or “No” to answer
the “Is it Done?” or “Is it Pending?” dialog.
Entries for each status can be viewed by tapping Pending or
Done in the To Do menu. Tap All to view all To Do entries.
See alsoEntering Characters ................................................... 5
Editing Entries .......................................................... 20
Deleting Entries ........................................................ 20OZ590_1211.pm65p10_23 02.12.10, 5:03 PM
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							17
Direct SearchDirect search can be done by either the title or the Memo contents.
1. In the Main menu, tap 
w
 to enter the Memo mode.
2. In the Memo mode, tap 
“ to select “Search Entry” in the menu.
The Search entry screen will appear.
3. Tap to select “Title” or “Memo”
checkbox (“Title” in this
example).
4. Enter a string you wish to
search for (“Pass”, in this
example).
When done, tap 
 to execute
the search.
See alsoEntering Characters................................................... 5
Editing Entries.......................................................... 20
Deleting Entries........................................................ 20
Expense ModeThe Expense function is an easy-to-use tool for tracking personal
and business expense information. The Expense Report allows you
to see the total expense for a single day or for a specific period.
1 Expense:Item-by-item expense entry and view mode
2 Report:Display the total expenses for a single day or
a certain period
3 Category:Assign a new category name (up to 8
characters for each)Entry
The date is August 18, 2004.
You bought tickets for a
business trip costing  $1200.
1. Tap 
y
 in the Main menu
to enter Expense mode.
2.Tap “Business” on the menubar
to set the new entry category
(“Business”, in this example).
3. Tap 
“, then select “New Entry” from the menu items.
4. In the first entry field, enter the date for this expense. Enter
“08182004”, then tap 
≈
.
5. In the “Amount” field, up to 12 digits can be entered. Enter “1200”,
then tap 
≈
.
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							18
Direct SearchDirect search can be done by either the date or the description of an
event.
1. In the Main menu, tap the 
y
 icon to enter the Expense mode.
2. In the Expense mode, tap 
“ to select “Search Entry” in the menu.
The Search entry screen will appear.
3. Tap to select the “Date” or “Description” checkbox.
If “Date” is selected, an entry area for date will appear. Enter the
date you wish to search. If “Description” is selected, then a search
string can be entered in the field below.
4. When done entering, tap to execute the search.
See alsoEntering Characters................................................... 5
Editing Entries.......................................................... 20
Deleting Entries........................................................ 20 6. Tap the next highlighted menu to
enter method of payment; “Cash”,
“Check”, “Card”, or “Others” can be
selected. Tap to select “Card”.
7. Next, select the expense category :
Meals 
➠ Hotel 
➠ Car 
➠ Phone 
➠ Fares 
➠
Enter’t (Entertainment) 
➠ Tips 
➠ Misc. (Miscellaneous) 
➠ Free 1
➠ Free 2
Tap to select “Fares” in this example, then tap 
≈
.
8. In the next “Description” entry field, up to 481 characters can be
entered.
Enter “Airline tickets for business”, then tap 
æ to set and activate
the entry.
Displaying Entries by Types/CategoriesA list of Expense entries can be displayed either by payment types,
or by expense categories.
1. In the Expense mode, tap 
 on the menubar.
    A menu will appear.
2. Payment Type is selected by default. Tap to select Expense
Category to display a list of Expense entries.
Note:
•If the display format is changed, the display format of the Expense
Report will also be affected.
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