Samsung CLX 8385ND User Manual

							6.6   
Receiving a fax
This section explains how to receive a fax, and the special receiving 
methods available.
Changing the receive modes
Your machine is preset to  Fax mode at the factory. When you receive a 
fax, the machine answers the call on  a specified number of rings and 
automatically receives the fax. But if you want to change the Fax  mode 
to another mode, refer to next steps.
1 Pr
ess  Machine Setup  on the control panel.
2 S
elect  Admin Setting . When the login message pops up, then 
enter password and press OK . (Page 3.5 )
3 Pre
ss the  Setup tab >  Fax Setup  > Fax Initial Setup  > Receive 
Mode . 
4 S
elect the option.
•T
elephone : Receives a fax by pressing On Hook Dial and then 
Start . 
• Fax : Answers an incoming fax call and immediately goes into the 
fax reception mode.
• Answering Machine/Fax : Is for when an answering machine 
attached to your machine. Your machine answers an incoming call, 
and the caller can leave a message on the answering machine. If 
the fax machine senses a fax tone on the line, the machine 
automatically switches to  Fax mode to receive the fax.
5 Pr
ess  OK. 
Note 
When the memory is full, the machine can no longer receive any 
incoming fax. Secure free memo ry to resume by removing data 
stored in the memory.
Receiving manually in Telephone mode
You can receive a fax call by pressing  On Hook Dial and then pressing 
Start  when you hear a fax tone from the remote machine. The machine 
begins receiving a fax.
Receiving automatically  in Answering Machine/
Fax mode
To use this mode, you must attache an answering machine to the EXT 
socket on the back of your machine. (Page  1.4 )
If the caller leaves a message, the answering machine stores the 
message
  as it would normally. If your machine detects a fax tone on the 
line, it automatically starts to receive the fax.
Receiving faxes manually using an extension 
telephone
This feature works best when you  are using an extension telephone 
connected to the EXT socket on the back of your machine. You can 
receive a fax from someone you are talking to on the extension 
telephone, without going to the fax machine.
When you receive a call on the ext ension phone and hear fax tones, 
press the keys  9 on the extension phone. The machine receives the 
fax.
Press the buttons slowly in sequence.  If you still hear the fax tone from 
the remote machine, try pressing  9 once again.
To change the  9 to, for example,  3, follow the next steps.
1 Pr
ess  Machine Setup  on the control panel.
2 Select  Admin Setting . 
 When the login message pops up, then 
enter password and press  OK. (Page  3.5 )
3 Pr
ess the  Setup tab >  Fax Setup  > Receive Start Code . 
4 Select  On.
5 Pre
ss left/right arrows to display number 3.
6Pr
ess  OK.
Receiving in secu re receiving mode
You may need to prevent your receiv ed faxes from being accessed by 
unauthorized people. You can turn on secure receiving mode to restrict 
printing of received faxes when the machine is unattended. In secure 
receiving mode, all incoming faxes go into memory. 
1 Pr
ess  Machine Setup  on the control panel.
Note
• If you have set your machine to this mode and your answering 
machine is switched off, or no answering machine is connected 
to EXT socket, your machine automatically goes into Fax mode 
after a predefined number of rings.
• If your answering machine has a user-selectable ring counter,  se
 t the machine to answer incoming calls within 1 ring.
• If you are in Telephone mode when the answering machine is  co
 nnected to your machine, you  must switch off the answering 
machine, or the outgoing message from the answering 
machine will interrupt your phone conversation.
• While the machine is receiving a fax, you can not do the copy  j
 ob. 
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							6.7   
2 Select  Admin Setting . When the login message pops up, then 
enter password and press OK . (Page 3.5 )
3 Pre
ss the  Setup tab >  Fax Setup  > Secure Receive . 
4 S
elect  On.
5 En
ter  Passcode  with 4 digit number using the number keypad on 
the control panel.
Note 
To deactivate the  Secure Receive feature, press Off. In this 
case, the received fax will be printed out.
Printing received faxes on  both sides of the paper
Set this duplex feature to save paper. When the machine prints the 
received fax data, it prints them on both sides of the paper.
1Pr
ess  Machine Setup  on the control panel.
2 S
elect  Admin Setting . When the login message pops up, then 
enter password and press OK . (Page 3.5 )
3 Pre
ss the  Setup tab >  Fax Setup  > Received Fax Printing  > 
Duplex .
4 Se
lect appropriate option.
•Of
f : Prints only one side of the paper.
• Long Edge : Prints both sides of the paper, however the binding 
will be the long edge.
• Short Edge : Prints both sides of the paper, however the binding 
will be the short edge.
5 Pr
ess  OK.
Receiving faxes in memory
Since your machine is a multi-tasking device, it can receive faxes while 
you are making copies or printing. If you receive a fax while you are 
copying or printing, your machine stores incoming faxes in its memory. 
Then, as soon as you finish copying or printing, the machine 
automatically prints the fax. 
Adjusting the document settings
Before sending a fax, you can adjust the document settings, such as 
resolution, darkness, color, duplex and so forth. Refer to explanation of 
this section.
Note 
The document setting herein is for  only current job. If you want 
to change the default setting on document settings, refer to 
Admin Setting  > General tab > 
Default Settings. (Page 12.2 )
Duplex
This function is especially intended fo r two-sided originals. You can select 
whether the machine sends the fax on one side or both sides of the paper. 
Load the originals onto the DADF to use this function.
Press  Fax > the  Basic tab >  Duplex . Use left/right arro ws to toggle the 
value. 
•1 Sided : Is for the originals that are printed on one side only.
• 2 Sided : Is for the originals that  are printed on both sides. 
Resolution
Changing the resolution setting affects the appearance of the received 
document. 
Press Fax > the  Basic tab >  Resolution . Use left/right arrows to toggle 
the values.
•Standard : Usually recommended for originals with text. This 
option will reduce the transmission time.
• Fine : Recommended for the originals containing with small 
characters, thin lines, or text t hat was printed using a dot-matrix 
printer. 
• Super Fine : Recommended for originals containing with extremely 
fine detail, this option is enabled only if the receiving machine also 
supports a  Super Fine  resolution. 
Note 
For memory transmission,  Super Fine mode is not available. 
The resolution setting is automatically changed to  Fine.
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							6.8   
Original Type
You can set the original document  type to enhance the quality of a 
document being scanned. 
Press  Fax > the Image  tab > Original Type. Select the appropriate 
option on the screen and press  OK.
• Te x t : For originals with text or line art.
• Text/Photo: For originals with both text and photographs together.
• Photo : For originals that are c ontinuous tone photographs.
Darkness
You can select the degree of dar kness of the original document. 
Press  Fax > the  Image  tab > Darkness . Press the right arrow to enhance 
the darkness degree and press  OK.
Erase Background
You can lighten, reduce or delete the dark backgrounds from scanned 
colored paper or newspaper originals.
Press  Fax > the Image  tab > Erase Background . Press On to activate 
this function and press  OK.
Note 
Erase Background  is disabled if the Original Type is set to 
Photo. 
Color Mode
Press  Fax > the Image  tab > Color Mode . Select option and OK .
• Mono : Transmits a fax in black and white.
• Color : Transmits a fax in color.
Setting up a fax phonebook
Use this feature to store dest ination names, fax numbers and 
transmission settings in your machine. There are two options,  Individual 
and  Group.
•  In
dividual : Stores up to 500 fax numbers. And the fax numbers which 
are stored in Individual work as  Speed No..
•   Gr
oup: Makes groups when you frequently send the same document 
to several destinations. You can st ore up to 100 group dial numbers. 
Entries stored here will be available for selection within the sending list 
on the  Basic tab of  Fax. Dialing  Group can be also setup comprising 
of many Individual entries.
The fax numbers, which are stored in  In
 dividual, work as  Speed No. .
Storing individual phone numbers (Speed No.)
1Press  Fax > the  Basic tab >  Individual .
•
Edit: Changes the  User Name, Speed No. , Phone No.  and 
Email .
• New : Creates the new  Speed No. and phone no..
•
Delete: Deletes the selected  Speed No..
• Search : Searches the fax number which currently stored in 
Individual phonebook. When the  keyboard pops up, enter User 
Name.
•
Detail: Shows  User Name , Phone No. , Email  and Included group 
information if it is grouped. (Page 6.8)
•
Apply: Inputs the selected fax number to the sending fax number 
list in the  Basic tab.
•
Cancel: Cancels the current job and goes to the previous screen.
2 Pr
ess  New.
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							6.9   
3 Enter the name of the fax number in the  User Name field with the 
pop up keyboard, and the fax number in the  Phone No. area using 
the number keypad on the control panel. 
• Use
r Name : Enter the name. 
• Speed No.: Is automatically filled with the first free number. If you 
want to assign to a different number, use left/right arrows.
• Phone No. : Enter a fax numbers, only the numbers, with the area 
code if necessary. 
• Email : Enter an email address. 
4 Pr
ess  OK.
Storing Group fax num bers (Group No.)
1Press  Fax > the  Basic tab >  Group .
2 Pr
ess  New.
3 P
ress the input area in  Group Name, then the keyboard pops up, 
enter the name.
4 S
elect  Speed No. with left/right arrows.
• G
roup Name : Enters the group name. 
• Speed No.: Is automatically filled with the first free number. If you 
want to assign to a different number, use left/right arrows.
5 Pr
ess  OK.
6 Se
lect an entry from  Individual List, and press Add. Repeat this 
step until you added entries you need. 
Make sure the selected  In
 dividual List is copied to the left pane, 
Group list.
7 Press  OK to save the numbers.
Setting up a  fax phonebook using SyncThru™ 
Web Service
You can store fax numbers conveniently from the networked computer 
using  SyncThru™ Web Service .
Individual
1Open the web browser in your computer.
2 Enter 
IP address of your machine, then  SyncThru™ Web Service 
shows.
(Example. http://123.123.123.123)
3 Pr
ess  Address Book  > Individual .
4 Pr
ess  Add.
5 Enter  Na
 me, Speed No. , and Fax Number.
6 Pr
ess  Apply.
Note 
Speed Dial  numbers can be imported from an *.csv file.
Group
1Open the web browser in your computer.
2 Enter 
IP address of your machine, then  SyncThru™ Web Service 
shows.
(Example. http://123.123.123.123)
3 Pr
ess  Address Book  > Group .
4 Pr
ess  Add Group .
5 Enter  Grou
 p Name and Speed No. .
6 Add ind
 ividual ddresses to the fax group. 
7 Pr
ess  Apply.
Using the polling option
Polling is used when one fax machine requests another to send a 
document. This is useful when the  person with the original document is 
not in the office. The person who wants to receive the document, calls the 
machine holding where the original  is stored and requests that the 
document be sent. In other words, it  polls the machine holding that has 
the original.
Note 
To use this feature, both the sender and receiver must have the 
polling feature.
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							6.10   
The polling process is as follows:
1 Sender stores the original s in the machine. (Page 6.10 )
2 Se
nder gives the  Passcode to the receiver.
3 Receive
 r dials the fax number and enters the  Passcode when 
requested. (Page  6.11)
4 Receiver
  presses Start to receive the stored fax. 
Storing the originals for polling
1Press  Fax from the  Main screen.
2 Place 
the originals face up in the DADF. Or you can use the scanner 
glass with a single original document, face down.
3 Adjust th
 e document settings in the  Image tab and the  Basic tab.
4 Pr
ess the  Advanced tab > Polling  > Store .
5 Pre
ss the input area then the pop up keyboard, enter  Passcode 
(The four-digit number which you have to inform the receiver). If you 
do not want to set  Passcode, enter number 0000 here. Then you 
can store, delete, print and receive a fax for polling without any 
passcode.
Note 
If you want to use the  Mailbox, refer to Storing the originals in 
the  Mailbox . (Page 6.12 ) 
6 Select the  Delete O
 n Poll option. If you select  Off, the sent fax data 
will be remained in the machine’s memory even after it’s printing. If 
you select  On, the fax data will be deleted at the printing point.
7 Pr
ess  OK to start to store the originals into memory for polling.
8 Give the p
 asscode to the receiver.
Printing (Deleting) the polling document
1Press  Fax from the  Main screen.
2 Pr
ess the  Advanced tab > Polling  > Print  (or Delete ).
3 Enter  Pa
 sscode 
4 Pr
ess  OK.
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							6.11   
Polling a remote fax
This option allows you to retrieve (poll)  a fax which is stored in the remote 
machine. 
1 Pr
ess  Fax from the  Main screen.
2 Pre
ss the  Advanced tab > Polling  > Poll from Remote .
Note 
Your can use Delay Poll From Remote  to poll the fax at a 
specific time within 24 hours.
3 En
ter  Passcode  and destination fax number using the number 
keypad on the control panel. You have to be informed  Passcode 
from sender with the remote fax machine.
4 Pr
ess  OK.
Polling from a remote Mailbox
This option allows you to retrieve (poll) a fax which is stored in the 
Mailbox  of on the remote machine. Before you start polling, you must be 
informed of  Mailbox No.  and Passcode from the sender. (Page 6.11)
1 Pr
ess  Fax from the  Main screen.
2 Pre
ss the  Advanced tab > Mailbox  > Poll from Remote .
3Enter  Remote Fax No , Mailbox No. , and Passcode . All these field 
are filled with information from the sender. 
Note 
You can use  Delay Poll From Remote  to poll a fax from the 
remote machines Mailbox at certain time within 24 hours.
4 Pr
ess  OK.
Using Mailbox
You can store the original data in  Mailbox, since you are absent and the 
receiver need to be retrieve a fax from you. This feature allows you to 
program up to 15 individual Mailbox. Before you store the originals, the 
Mailbox must be created. 
Creating Mailbox
1 Press  Machine Setup  on the control panel.
2 Select  Admin Setting . 
 When the login message pops up, then 
enter the password and press  OK.
3 Pr
ess the  Setup tab >  Fax Setup . 
4 Pre
ss the down arrow to  scroll down, if necessary.
5 Pr
ess  Mailbox Setup . 
6 Pr
ess  Mailbox Configuration . Then the screen displays  Mailbox 
List . 
7 Select a  Ma
 ilbox on the  Mailbox List .
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							6.12   
8 Press  Edit Mailbox .
9 Pr
ess  Mailbox ID  and enter ID with number keypad on the control 
panel. Up to 20 numbers you can enter.
10 En
ter  Mailbox Name  with the pop up keyboard. It can be either 
alphabet or number up to 20 digits. 
11 En
ter  Mailbox Passcode  with the numeric keyp ad on the control 
panel.
Note 
If you set  Mailbox Passcode  to number 0000, then the 
machine does not ask passcode for using  Mailbox, such as 
storing, deleting, printing, receiving.
12 Se
t  Notification  option to On, if you want to be notified when a fax 
is received into Mailbox.
13 Pr
ess  OK.
Storing originals in Mailbox
Since you created the mailbox, you can store originals in it.
1 Pr
ess  Fax from the  Main screen.
2 Pl
ace the originals face up in the DADF. Or you can use the scanner 
glass with a single original document faced down.
3 A
djust the document settings in the  Image tab and the  Basic tab.
4 Pre
ss the  Advanced tab > Mailbox  > Store.
5Enter  Mailbox No.  and Passcode  which are set from Creating 
Mailbox  in page  6.11.
6 Pr
ess  OK.
Faxing to a remote Mailbox
To fax and store the originals in a recipients  Mailbox in this machine, you 
can use the Send to Remote  feature.
1 Pr
ess  Fax from the  Main screen.
2 Place 
the originals face up in the DADF. Or you can use the scanner 
glass with a single original document face down.
3 Adjust th
 e document settings in the  Image tab and the  Basic tab.
4 Pr
ess the  Advanced tab > Mailbox  > Send to Remote .
5 Enter  Rem
 ote Fax No, Mailbox No. , and Passcode . All these field 
are filled with information from the receiver. 
6 Pr
ess  OK.
Note
•  Deleting the data in  a specific Mailbox  
Press  Fa
x  > the Advanced  tab > Mailbox  > Delete , enter 
Mailbox No.  and Passcode , and then press  OK. When the 
confirmation window appears, press  Ye s to complete the job.
•  Printing a 
 Mailbox 
Press  Fa
x  > the Advanced  tab > Mailbox  > Print , enter 
Mailbox No.  and Passcode , and press  OK.
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							6.13   
Printing a report after sending a fax
You can set the machine to print a report whether a fax transmission is 
successfully completed or not.
Note 
The detailed information is available in advanced setup 
part. (Page  12.15 )
1 Pr
ess  Machine Setup  on the control panel.
2 Pr
ess  Admin Setting . When the login message pops up, enter 
password and press  OK. (Page  3.5 )
3 Pre
ss the  Print/Report tab > Report  > Fax Report  > Fax Send 
Report .
4 Pr
ess  On. 
5 Pr
ess  OK.
Sending a fax in toll save time
You can set the machine to send a fax in toll save time to save a 
telephone fee. If you send a fax after setting this feature, fax data will be 
stored in machines memory and the machine will start to send fax in toll 
save time. 
1 Pr
ess  Machine Setup  on the control panel.
2 Pr
ess  Admin Setting . When the login message pops up, enter 
password and press  OK. (Page  3.5 )
3 Pr
ess the  Setup tab >  Fax Setup .
4 Pre
ss down arrow on the right side.
5Pr
ess  Toll Save.
6 Pr
ess  On. 
7 Pr
ess  Start Time  and set the start date and time with left/right 
arrows.
8 Pr
ess  OK.
9 Pr
ess  End Time and set the end date and time with left/right arrows.
10 Pr
ess  OK.
Adding documents to a reserved delay fax job
You can add additional documents to the delayed fax job which is saved 
in memory.
1 Pr
ess  Machine Setup  on the control panel.
2 Pr
ess  Admin Setting . When the login message pops up, enter 
password and press  OK. (Page  3.5 )
3 Pr
ess the  Setup tab >  Fax Setup .
4 Pre
ss down arrow on the right side.
5Pr
ess  Send Batch .
6 Pr
ess  On.
7 Pr
ess  OK.
When you send a fax, if a fax numb er is 
 same as the number in 
delay fax, the machine asks w hether you want to add more 
documents to reserved delay fax.
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							6.14   
Forwarding a received fax to other destination
You can set the machine to forward the received or sent fax to other 
destination by a fax or an email. If y ou are out of office but have to receive 
the fax, this feature may be useful.
Note 
• When you forward a fax by an email, you firstly set the mail  server and IP address in  SyncThru™ Web Service .
• If this  F
ax Forward Settings  feature to On, you cannot use a 
fax with the  On Hook Dial  button on the control panel. 
Forwarding a sent fax to other destination by a fax
You can set the machine to forwar d every fax you sent to other 
destination by faxing.
1 Pr
ess  Machine Setup  on the control panel.
2 Pr
ess  Admin Setting . When the login message pops up, enter 
password and press  OK. (Page  3.5 )
3 Pre
ss the  Setup tab >  Fax Setup .
4 Pre
ss down arrow on the right side.
5Pr
ess  Fax Forward Settings  > Forward to Fax Setting  > Send 
Forward .
6 Pr
ess  On and enter a fax number using the keypad on the control 
panel.
7 Pr
ess  OK.
Forwarding a received fax to other destination by a fax
With this feature, you can forwar d every fax you received to other 
destination by faxing. When the machine  receives a fax, a fax is stored in 
the memory then, the machine sends it  to the destination you have set.
1 Pr
ess  Machine Setup  on the control panel.
2 Pr
ess  Admin Setting . When the login message pops up, enter 
password and press  OK. (Page  3.5 )
3 Pre
ss the  Setup tab >  Fax Setup .
4 Pre
ss down arrow on the right side.
5Pr
ess  Fax Forward Settings >  Forward to Fax Setting > Receive 
Forward .
6 Pr
ess  Forward and enter a fax number using the keypad on the 
control panel.
• If you want to set the start time and end time, select  St
 art Time 
and  End Time . 
• If you want the machine to print the report after forwarding a fax,  set the  Forward & Print .
7 Pr
ess  OK.
Forwarding a sent fax to other destination by an email
Note 
If Forward to Server Setting  is on, this option will be grayed out.
1 Pr
ess  Machine Setup  on the control panel.
2 Pr
ess  Admin Setting . When the login message pops up, enter 
password and press  OK. (Page  3.5 )
3 Pr
ess the  Setup tab >  Fax Setup .
4 Pre
ss down arrow on the right side.
5Pr
ess  Fax Forward Settings  > Forward to Email Setting  > Send 
Forward .
6 Pr
ess  On.
7 Enter the  From a
 nd Destination Email  option using the keyboard 
on the display.
8 Pr
ess  OK.
Forwarding a received fax to other destination by an 
email
Note 
If Forward to Server Setting  is on, this option will be grayed out.
1 Pr
ess  Machine Setup  on the control panel.
2 Pr
ess  Admin Setting . When the login message pops up, enter 
password and press  OK. (Page  3.5 )
3 Pr
ess the  Setup tab >  Fax Setup .
4 Pre
ss down arrow on the right side.
5Pr
ess  Fax Forward Settings  > Forward to Email Setting  > 
Receive Forward .
6 Pr
ess  Forward and enter the  From and Destination Email  option 
using the keyboard on the display.
If you want the machine to print the report after forwarding a fax, set 
th
 e Forward & Print .
7 Pr
ess  OK.
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							6.15   
Forwarding a sent fax to  other destination by 
server
Note 
If   Forward to Email Setting  is on, this option will be grayed out. 
The server setting must be done in  SyncThru™ Web Service 
prior to this option on.
1 Pr
ess  Machine Setup  on the control panel.
2 Pr
ess  Admin Setting . When the login message pops up, enter 
password and press  OK. (Page 3.5)
3 Pre
ss the  Setup tab >  Fax Setup .
4 Pre
ss down arrow on the right side.
5Pr
ess  Fax Forward Settings >  Forward to Server Setting > Send 
Forward .
6 Pr
ess  On.
7 Pr
ess  OK.
Forwarding a received fax to  other destination by 
server
Note
If   Forward to Email Setting  is on, this option will be grayed out. 
The server setting must be done in  SyncThru™ Web Service 
prior to this option on.
1 Pr
ess  Machine Setup  on the control panel.
2 Pr
ess  Admin Setting . When the login message pops up, enter 
password and press  OK. (Page 3.5)
3 Pre
ss the  Setup tab >  Fax Setup .
4 Pre
ss down arrow on the right side.
5Pr
ess  Fax Forward Settings  > Forward to Server Setting  > 
Receive Forward .
6 Pr
ess  Forward.
7 Pr
ess  OK.
Setting up the end fax tone
The end fax tone that sounds to indicate that the fax has been received 
can be turned on or off. 
1 Pr
ess  Machine Setup  on the control panel.
2 Pr
ess  Admin Setting . When the login message pops up, enter 
password and press  OK. (Page  3.5 )
3 Pr
ess the  Setup tab >  Fax Setup .
4 Pre
ss down arrow on the right side.
5Pr
ess  Fax Ending Sound .
6 Pr
ess  On.
7 Pr
ess  OK.
Setting up receiving faxes in color
This function allows you to recieve faxes in color.
1 Pr
ess  Machine Setup  on the control panel.
2 Pr
ess  Admin Setting . When the login message pops up, enter 
password and press  OK. (Page  3.5 )
3 Pr
ess the  Setup tab >  Fax Setup .
4 Pre
ss down arrow on the right side.
5Pr
ess  Rx Color Printing .
6 Pr
ess  On.
7 Pr
ess  OK.
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