Ricoh Mp C5503 User Guide

• For details about the machine's settings, see "Network Settings Requirements", Connecting theMachine/ System Settings
.
Sending and Receiving Faxes via the Internet
21    

Sending and Receiving Faxes by Using the
Machine without Fax Unit Installed
You can send and receive faxes through a different machine's fax functions via a network (Remote Fax).
• To use the remote fax function, install the fax connection unit on the main-machine and sub- machine.
• The procedure for sending faxes is as same as that of for the machine with the fax unit. When a job has finished, confirm results displayed on sending history or printed on reports.
• You can forward documents received...

Using the Facsimile and the Scanner in a
Network Environment
• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).
 See "Overview of E-mail Transmission Function", Fax.
 See "Basic Procedure for Sending Scan Files by E-mail", Scan.
• You can send scan files directly to folders (Sending scan files by Scan to Folder).
 See "Overview of Folder Transmission Function", Fax.
 See "Basic Procedure When Using Scan to Folder", Scan.
• You...

Embedding Text Information in Scanned Files
You can extract text information from a scanned document and embed it in the file without using a
computer.
If you scan a document using this function, embedded text can be searched by using the text search
function or copied to another document.
• To use this function, the optional OCR unit is required.
• You can select a file type from [PDF], [High Compression PDF], or [PDF/A].
• This function can optically recognize characters in various languages and up to...

Preventing Information Leakage (Security
Functions)
• You can protect documents from unauthorized access and stop them from being copied without permission.
• You can control the use of the machine, as well as prevent machine settings from being changed without authorization.
• By setting passwords, you can prevent unauthorized access via the network.
• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.
• You can limit the usage of functions for each user.
•...

Centrally Controlling Scan Conditions and
Distribution
You can use the distributed scan management (DSM) system in Windows Server 2008 R2 to manage
the destinations and scan settings for each individual user in a group and to use the information when
distributing scanned data.
You can also use this system to centrally manage information about people using the network and the
machine's scanner functions. Both delivered files and user information can be controlled.
• You must set up and configure a...

Monitoring and Setting the Machine Using a
Computer
Using Web Image Monitor, you can check the machine's status and change the settings.
You can check which tray is running out of paper, register information in the Address Book, specify the
network settings, configure and change the system settings, manage jobs, print the job history, and
configure the authentication settings.
• See "Using Web Image Monitor", Connecting the Machine/ System Settings.
• See Web Image Monitor Help.
Monitoring...

Preventing Unauthorized CopyingYou can print embedded patterns on printouts to prevent unauthorized copying.
• Using the copier function or the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security unit, protected pages aregrayed out in the copy. This can minimize the risk of confidential information being copied.
Protected fax messages are grayed out before being transmitted or stored. If a document protected
by unauthorized...

2. Getting Started
This chapter describes how to start using this machine.
Guide to Names and Functions of Components
• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components.
Front and left view
1. ARDF or one-pass duplex scanning ADF
(The illustration shows the one-pass duplex scanning ADF.)
Lower the ADF over originals placed on the exposure glass.
If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one. The...

3. VentsPrevent overheating.
4. Control panel See "Guide to the Names and Functions of the Machine's Control Panel".
5. Main power switch To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover andturn the switch on.
6. Internal tray 1 Copied/printed paper and fax messages are delivered here.
7. Front cover Open to access the inside of the machine.
8. Paper trays (Trays 1–2) Load paper here.
9. Lower paper trays Load paper here.2. Getting...