Ricoh Mp 4002 User Guide

You Can Send and Receive Faxes Using the
Internet
E-mail Transmission and Reception
This machine converts scanned document images to e-mail format, and transmits and receives this
data over the Internet.• To send a document, specify an e-mail address instead of dialing the destination telephone
number (Internet Fax and e-mail transmission).
•
This machine can receive e-mail messages via Internet Fax or from computers (Internet Fax
Reception and Mail to Print).
• Internet Fax compatible machines and...

• For details about how to transmit and receive documents over the Internet, see "Transmission" and
"Reception", Fax .
1. What You Can Do with This Machine
20   

You Can Send and Receive Faxes by Using the
Machine without Fax Unit Installed
You can send and receive faxes through a different machine's fax functions via a network (Remote Fax).
• To use the remote fax function, install the fax connection unit on the client-side machine and remote
machine.
• The procedure for sending faxes is as same as that of for the machine with the fax unit. When a job
has finished, confirm results displayed on sending history or printed on reports.
•
You can forward the...

You Can Use the Facsimile and the Scanner in
a Network Environment
• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).
•
You can send scan files directly to folders (Sending scan files by Scan to Folder).
•
You can use this machine as a delivery scanner for the ScanRouter delivery software *1
 (Network
delivery scanner). You can save scan files in the delivery server or send them to a folder in a
computer on the same network.
• You can use Web Services on...

You Can Prevent Information Leakage
(Security Functions)
• You can protect documents from unauthorized access and stop them from being copied without
permission.
• You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.
•
By setting passwords, you can prevent unauthorized access via the network.
• You can erase or encrypt the data on the hard disk to prevent the information from leaking out.
• You can limit the volume of the usage of the...

You Can Monitor and Set the Machine Using a
Computer
Using Web Image Monitor, you can check the machine's status and change the settings.
You can check which tray is running out of paper, register information in the Address Book, specify the
network settings, configure and change the system settings, manage jobs, print the job history, and
configure the authentication settings.
• See Connecting the Machine/ System Settings  or Web Image Monitor Help.
1. What You Can Do with This Machine
24CJQ609     

You Can Prevent an Unauthorized Copy
You can print embedded pattern on paper to prevent them from being copied.
• Using the printer driver, you can embed a pattern in the printed document. If the document is
copied on a machine with the Copy Data Security unit, protected pages are grayed out in the
copy, preventing confidential information from being copied. Protected fax messages are grayed
out before being transmitted or stored. If a document protected by unauthorized copy guard is
copied on a machine...

1. What You Can Do with This Machine
26  

2. Getting Started
This chapter describes how to start using this machine.
Guide to Names and Functions of Components Guide to Components  (mainly Europe and Asia)
• Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If
the machine overheats, a fault might occur.
Front and left view 1. Exposure glass cover or ADF
(The illustration shows the ADF.)
Lower the exposure glass cover or the ADF over originals placed on the exposure glass.
If you load a stack of...

2. Exposure glass
Place originals face down here.
3. Ventilation holes
Prevent overheating.
4.
Main power switch
To operate the machine, the main power switch must be on. If it is off, open the cover and turn the switch on.
5. Control panel See p.37 "Guide to the Names and Functions of the Machine's Control Panel".
6. Internal tray 1 Copied/printed paper and fax messages are delivered here.
7. Front cover Open to access the inside of the machine.
8. Paper trays (trays 1–2) Load paper here.
9....