Ricoh Aficio MP1600L User Manual

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7.Registering Addresses and Users
for Facsimile/Scanner Functions
This chapter describes how to register destinations and users in the Address
Book. For details on how to access System Settings see Accessing User Tools.
Address Book
Registering information such as the names of users and their e-mail addresses in
the Address Book allows you to manage them easily.
You can also use Web Image Monitor to register names in the Address Book. For
details about Web Image Monitor, see the Web Image Monitor...

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7
❖Protection
You can set protection codes to stop senders name from being used or folders
from being accessed without authorization.
❖Fax Settings
You can register fax numbers, line, fax header and select label insertion. When us-
ing IP-Fax, you can register the IP-Fax destination and select the protocol.
❖E-mail Settings
You can register e-mail destinations in the Address Book.
❖Folder Information
You can register the protocol, path...

Address Book
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7
❖Register Group to
You can put registered e-mail and folder destinations into a group for easier
management.
Note
❒Using Address Management Tool in SmartDeviceMonitor for Admin, you
can backup Address Book data. We recommend backing up data when using
the Address Book.
❒For operating instructions, see SmartDeviceMonitor for Admin Help.
Reference
p.248 “SMTP Authentication”
p.188 “Registering Folders”
p.252 “LDAP authentication”
Managing names in the Address Book
By registering a name...

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7
Sending e-mail by Quick Dial
By registering e-mail addresses in the Address Book, you can specify e-mail des-
tinations simply by selecting it from destination search or selecting the Quick
Dial keys when sending a document by Internet fax.
A registered e-mail address can be used as the senders address, and the senders
address are automatically entered in the From field of an e-mail header.
Reference
p.180 “E-mail Destination”
Sending...

Address Book
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7
Managing users and machine usage
Register user codes to limit users to the following functions and check their use
of each function:
Copier
 Facsimile
Scanner
Printer
Reference
p.143 “Authentication Information (MFP)”
p.263 “Using Web Image Monitor”
Downloaded From ManualsPrinter.com Manuals 

Registering Addresses and Users for Facsimile/Scanner Functions
138
7Registering Names
Register user information including their names.
The user name is useful for selecting a destination when sending faxes or e-mail.
You can also use it as a folder destination.
You can register up to 150 names.
Registering Names
This section describes how to register names.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK}...

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7
EEnter the registration number you want to program using the number keys
or the Quick Dial keys, and then press the {OK} key.
When you register a new Reg. No., currently available numbers are automat-
ically displayed.
You can automatically specify registration numbers 001-032 by pressing the
Quick Dial keys.
FEnter the name and then press the {OK} key.
For the user name, up to 20 characters are usable.
GPress the {OK} key.
HPress the {User Tools/Counter} key.
Reference
Entering...

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Changing a Registered Name
This section describes how to change a name.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Address Book Management] using {U} or {T}, and then press the {OK}
key.
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to change using the...

Registering Names
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7
FEnter the new name, and then press the {OK} key.
GTo change a registration number, press [Reg. No.]. Using the number keys or
a Quick Dial key, enter a new number, and then press the {OK} key.
HPress the {OK} key.
IPress the {User Tools/Counter} key.
Reference
Entering Text, About This Machine
Deleting a Registered Name
This section describes how to delete a name.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or...

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CSelect [Address Book Management] using {U} or {T}, and then press the {OK}
key.
DSelect [Delete] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to delete using the number keys or
the Quick Dial keys, and then press the {OK} key.
You can automatically specify registration numbers 001-032 by pressing the
Quick Dial keys.
Press [Search] to search by name, destination list, registration number,...