Ricoh Aficio MP C2500 User Manual

Address Book
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7
❖Folder
You can register the protocol, path name and server name.
SMB
FTP
NCP
❖Add to Group
You can put registered e-mail and folder destinations into a group for easier
management.
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Registering Addresses and Users for Facsimile/Scanner Functions
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7
Note
❒You can also use a Web Image Monitor to register names in the Address Book.
With the SmartDeviceMonitor for Admin, you can register multiple names at
the same time.
❒Using [Address Management Tool] in SmartDeviceMonitor for Admin, you can
backup Address Book data. We recommend backing up data when using the
Address Book.
❒For details about using Web Image Monitor, see the Web Image Monitor
Help.
❒For operating instructions, see...

Address Book
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7
Sending scanned files to a shared folder directly
After registering the path name, user name and password, you can connect to a
shared folder simply by selecting the destination shown on the initial scanner
display whenever sending files using the scanner function to a shared folder.
To share the folder using Windows, select the SMB protocol.
To register the folder to the FTP server, select the FTP protocol.
To register the folder to the NetWare server, select the NCP protocol....

Registering Addresses and Users for Facsimile/Scanner Functions
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7Registering Names
Register user information including their names.
The user name is useful for selecting a destination when sending faxes or e-mail.
You ca also use it as a folder destination.
You can register up to 2000 names.
Registering Names
This section describes how to register names.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
EPress [New...

Registering Names
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7
IPress [OK] twice.
JPress the {User Tools/Counter} key.
Note
❒The name can be used for documents in the Document Server. For details
about the Document Server, see “Using the Document Server”, Copy/
Document Server Reference.
❒The keys you can select are as follows:
[Frequent]: Added to the page that is displayed first.
[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]:
Added to the list of items in the selected title.
❒You can select [Frequent] and...

Registering Addresses and Users for Facsimile/Scanner Functions
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7
HTo change the title, press the key for the classification you want to use from
Select Title.
Note
❒You can search by the registered name, user code, fax number, folder
name, e-mail address, or IP-Fax destination.
Reference
“Entering Text”, About This Machine
To change a registration number
APress [Change] to the right of “Registration No.”
BEnter a new registration number using the number keys, and then press the
{q} key.
Deleting a...

Authentication Information
209
7 Authentication Information
Following describes the procedure for authenticating a user code.
Important
❒The functions associated with each user code are the same. If you change or
delete user codes, management data and limits associated with that code be-
come invalid.
Register user codes to limit users to the following functions and check their use
of each function:
Copier
Document Server
Facsimile
Scanner
Printer
Note
❒You can register up to 500 user codes.
❒The number...

Registering Addresses and Users for Facsimile/Scanner Functions
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7
Registering a User Code
This section describes how to register a user code.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
EPress the name whose code is to be registered, or enter the registered
number using the number key.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Auth....

Authentication Information
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7
ISelect the functions to be used with the user code from Available Func-
tions.
JPress [OK].
KPress [Exit].
LPress the {User Tools/Counter} key.
Note
❒You can enter a one-to eightdigit user code.
❒To register the name, see Registering Names”.
Reference
p.206 “Registering Names”
Changing a User Code
This section describes how to change a user code.
Important
❒Even if you change a user code, the counter value will not be cleared.
APress [System Settings].
BPress...

Registering Addresses and Users for Facsimile/Scanner Functions
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DCheck that [Program/Change] is selected.
ESelect the user whose user code you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Auth. Info].
GPress [Change], and then enter the new user code using the number keys
HPress {q} key.
ITo change the available functions, press...