Ricoh Aficio MP 6500 User Manual

153
5. Scanner Features
This chapter describes various items of [Scanner Features] available in this ma-
chine.
General Settings
This section describes various items of [General Features] under [Scanner Features].
Default settings are shown in bold type.
❖Switch Title
Sets index to use when the list of receivers from the machine is displayed.
❖Update Delivery Server Destination List
Press [Update Delivery Server Destination List] to update the receivers from the
delivery server. To use this function, it...

Scanner Features
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5
❖Destination List Display Priority 2
In the machine’s address book, select which address book appears by default.
You can select either [E-mail Address] or [Folder].
E-mail Address
Folder
❖Print & Delete Scanner Journal
Up to 100 transmission/delivery results can be checked on this machine. If
the stored transmission/ delivery results reach 100, select whether to print
the delivery journal.
On
The transmission/delivery journal is printed automatically. The printed
journal is...

Scan Settings
155
5 Scan Settings
This section describes various items of [Scan Settings] under [Scanner Features].
Default settings are shown in bold type.
❖Wait Time for Next Orig.: Exposure Glass
When dividing originals and scanning them individually with the exposure
glass to form a single file, select [Continuous Wait], [Off], or [Set Wait Time] for the
waiting status.
Continuous Wait
Off
Set Wait Time: 60 second(s)
If you select [SADF] in [Original Feed Type] on the Scan to Folder screen, the...

Scanner Features
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5
❖Wait Time for Next Original(s): SADF
When dividing originals and scanning them separately with the ADF to form
a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status.
Continuous Wait
Set Wait Time: 60 second(s)
This setting is valid if [SADF] is specified for [Original Feed Type] when scan-
ning.
If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing
additional originals with the number keys. Scanning will start...

Send Settings
157
5 Send Settings
This section describes various items of [Send Settings] under [Scanner Features].
Default settings are shown in bold type.
❖Compression (Black & White)
Select whether or not to compress black and white scan files.
On
Off
Compression reduces the time required for transferring the scan file.
The actual time required for file transfer will vary depending on the file size
and network load.
❖Compression (Gray Scale)
Specify whether or not to compress multi-level (grayscale)...

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5
❖Divide & Send E-mail
This function is effective only when [On] is selected for [Max. E-mail Size].
Select whether or not an image exceeding the size specified in [Max. E-mail Size]
should be divided and sent using more than one e-mail.
Yes (per Max. Size)
Yes (per Page)
No
When [Yes (per Max. Size)] is selected, enter the Max. Number of Divisions (2-
500) with the number keys.
When [Multi-page: TIFF] or [Multi-page: PDF] is selected for [File Type], the image
will not be...

159
6. Registering Addresses and
Users for Scanner Functions
Following describes the procedure for registering the destination and the user.
Address Book
Registering information such as the names of users and their e-mail addresses in
the Address Book allows you to manage them easily.
Important
❒Address Book data is stored on the hard disk. It can be lost if there is some
kind of hard disk failure. The manufacturer shall not be responsible for any
damages resulting data loss.
You can register and manage...

Registering Addresses and Users for Scanner Functions
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6
❖Protection
You can set protection codes to stop senders name from being used or folders
from being accessed without authorization.
❖E-mail Address
You can register e-mail destinations in the Address Book.
❖Folder
You can register the protocol, path name and server name.
SMB
FTP
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Address Book
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6
NCP
❖Add to Group
You can put registered e-mail and folder destinations into a group for easier
management.
Note
❒You can also use a Web Image Monitor to register names in the Address Book.
With the SmartDeviceMonitor for Admin, you can register multiple names at
the same time.
❒Using [Address Management Tool] in SmartDeviceMonitor for Admin, you can
backup Address Book data. We recommend backing up data when using the
Address Book.
❒For details about using Web Image Monitor, see the...

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6
Sending e-mail by Quick Dial
You can also specify an e-mail address by selecting the destination shown on the
initial scanner display when sending a document using the scanner function. A
registered e-mail address can be used as the senders address, and the senders
address are automatically entered in the “From field of an email header.
Reference
p.177 “E-mail Destination”
Sending scanned files to a shared folder directly
After registering the...