Philips LaserMFD 6050 User Manual
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LFF6050 - 56 - 12 - PC Features 5Select LASER PRO LL2 in the list and click on NEXT. 6A screen informs you that the drivers have been installed. Click on the C LOSE button. You can now use the multifunction machine to print or scan your documents. Connections Make sure that your multifunction machine is powered off. The connection between the PC and the machine requires a USB 2.0 shielded cable no more than 3 meters long. 1Locate your USB cable connectors and connect as shown below on the picture.2Power on your multifunction machine. The PC detects the device and the drivers are automatically installed. 3Once the installation is finished, a message indicates that the drivers are installed correctly. You can now use the multifunction machine to print or scan your documents. ImportantIt is recommended to install the Companion Suite Pro software first and then to connect the USB cable to your machine (see Installing the full software package, page 52). If you connect the USB cable before installing the Companion Suite Pro software the recognition system (plug and play) identifies automatically that new hardware has been added. To start your machine drivers installation, refer to paragraph Installing the drivers manually, page 55 and follow the instructions on screen. When you use this procedure, only printing and scanning functions are activated. Downloaded From ManualsPrinter.com Manuals
LFF6050 - 57 - 12 - PC Features Multifunction Terminals Supervision The software that you have installed contains two multifunction machine management applications, C OMPANION DIRECTOR and COMPANION MONITOR, which allow you to: • check whether the multifunction machine is connected to your PC, • monitor the multifunction machine activities, • monitor the status of the multifunction machine consumables from the PC, • quickly access the graphic editor applications. To manage the multifunction machine, run the Companion Director application by clicking on the icon located on your desktop or from the menu S TART >A LLPROGRAMS > COMPANION SUITE >COMPANION SUITE P RO LL2 > COMPANION DIRECTOR. Checking the connection between the PC and the multifunction machine To check if the connection between the devices is good, run the C OMPANION MONITOR software from the icon located on the desktop and check that the same information is displayed on the multifunction machine. Companion Director This graphical Interface allows you to run the utilities and the software to manage your multifunction machine. Graphical presentation Run the application by clicking on the COMPANION D IRECTOR icon located on your desktop or from the menu S TART >ALLPROGRAMS > COMPANION SUITE >COMPANION S UITE PRO LL2 > COMPANION DIRECTOR. Utilities and applications activation The Companion Suite Pro graphical interface allows you to run the following utilities and software: • get H ELP from the current documentation, •run the P APERPORT software (Doc Manager). To run a software or utility contained in the Companion Suite Pro kit, place the cursor on it and left-click with the mouse. Companion Monitor Graphical presentation Run the application by clicking on the COMPANION M ONITOR icon located on your desktop or from the menu S TART >ALLPROGRAMS >COMPANION SUITE >COMPANION S UITE PRO LL2 > COMPANION MONITOR. From this screen you can monitor the information or configure your multifunction machine from the tabs: •D EVICE SELECTION: Displays the list of devices managed by the PC. •C OMPANION: Presents the multifunction machine screen (USB connection only). •C ONSUMABLES: Displays the consumables status. Device management This tab shows the list of devices managed by the PC. Selecting the current device Only one device at a time may be connected to the PC. The current device may be selected by clicking on the radio button corresponding to the device. Downloaded From ManualsPrinter.com Manuals
LFF6050 - 58 - 12 - PC Features Status of the connection The status of the connection between the current device and the PC is indicated by a colour. The following table defines the possible states of the connection. Device parameters 1Select a device by clicking on its line in the list and click on P ROPERTIES to configure the scanning parameters to be applied for this device when you use the S CAN TO function. 2Select the desired scan M ODE in the drop-down menu.3Select the desired scan R ESOLUTION in the drop- down menu. 4Click OK to confirm the new parameters. Removing a device 1Select the device from the list and click the minus sign or R EMOVE button. 2To confirm the removal of the device, click Y ES. To cancel the removal, click N O. The device is no longer displayed in the list. Display the consumable status The following information will be available from the C ONSUMABLES tab: • current consumables status, • number of printed pages, • number of scanned pages, • number of sent and received pages. Colour State YellowConnection in progress. GreenConnection established. RedThe PC cannot connect to the device. Check the USB connection. Downloaded From ManualsPrinter.com Manuals
LFF6050 - 59 - 12 - PC Features Companion Suite Pro functionalities Document analysis The document analysis can be carried out in two ways: • either by the S CAN TO function (application accessible from the Companion Director window or from the SCAN button on the machine), • or directly from a standard compatible application. Analysis with Scan To Run the application by clicking on the COMPANION D IRECTOR icon located on your desktop or from the menu S TART >ALL PROGRAMS > COMPANION SUITE > C OMPANION SUITE PRO LL2 > COMPANION DIRECTOR. 1Click on the S CAN TO graphical image or press the SCAN button on your machine and select SCAN- TO-PC. 2You can follow the ongoing digitisation on a screen. 3At the end of the digitisation, the scanned picture appears in the PaperPort window. To scan a document from PaperPort: 1Click on F ILE > SCAN. 2Select the desired scanner, document feeder or flatbed. 3Customise the advanced properties of the digitisation by clicking on the A DJUST THE QUALITY OF THE SCANNED PICTURE link. 4Adjust the desired parameters and click on the OK button. 5Click on the S CAN button, you can follow the ongoing digitisation on a screen. Character recognition software (OCR) The character recognition function allows to create a usable data file for desktop applications from a hardcopy document or from a picture. The character recognition only works for printed characters, such as printer outputs or typed text. Nevertheless you can request for a handwritten text block to be kept intact (a signature for instance) by outlining it. Given your machine environment and the character recognition from your machine, the OCR is done with a Drag&drop of a document from the PaperPort to the Notepad icon . NoteIf the PaperPort software is not installed on your hard drive, the scanned picture will appear on your desktop in TIFF format. Downloaded From ManualsPrinter.com Manuals
LFF6050 - 60 - 12 - PC Features Printing You have the possibility to print your documents via the USB connection or the WLAN connection. During the installation of the Companion Suite Pro software, the L ASER PRO LL2 printer driver will be installed automatically onto your PC. Printing on the multifunction machine Printing a document on the multifunction machine from your PC is like printing a document in Windows. 1Use the P RINT command from the FILE menu of the currently open application on the screen. 2Select the L ASER PRO LL2 printer. Printing in duplex mode with the multifunction machine The machine offers the possibility to print a document in manual duplex mode from your PC. To print a document in manual duplex mode: 1Use the P RINT command from the FILE menu of the currently open application on the screen. 2Select the L ASER PRO LL2 printer.3Check the Duplex box and choose among the two binding modes: 4Click on the OK button to begin printing. 5The machine prints the odd pages (from the higher odd page to page 1) and the LCD screen displays: 6Once the odd pages are printed, the LCD screen displays the message **P UT THE PRINTED SHEETS IN THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE...: 7Place the sheets in the paper tray as indicated on the explanation page and below. The following illustrations describe the necessary operations depending on the selected binding mode: NoteFor more details about the usage of this software, check the online help of the product. CAUTIONIn manual duplex, the print quality and paper transport are not guaranteed. - If some trouble occurred to the paper during the print of the first side, such as wrinkle, dog ear or staple, do not use the paper for manual duplex. - When you load paper, please true up the end of paper on a flat surface. For best results, we recommend that you use 80 g/m² A4 paper or 20 lbs/m² Letter paper. ImportantThe duplex printing mode is available only in a paper format managed by the paper tray. The manual tray cannot be used to print in duplex mode. Binding mode Printing Long sides Short sides ** PRINTING ** ** PC ** ** PUT THE PRIN ... AND PRESS ImportantThe PC generates and prints a page explaining how to reload the sheets for a duplex job. Read this page carefully and place it back with the other sheets. it is very important that you return the explanation sheet to the paper tray to continue printing correctly. Downloaded From ManualsPrinter.com Manuals
LFF6050 - 61 - 12 - PC Features • Long sides • Short sides 8Press OK on the command panel to resume printing. 9Even pages are printed on the other side of the sheets. Once all pages are printed, remove the explanation sheet.Address book The address book enables you to store the numbers of the contacts you call the most frequently. The purpose of this function is to facilitate dialling your contact’s number when you want to send an SMS or fax. If you want, you can print the list of numbers stored in the address book. You also have the possibility of creating groups of contacts from the address book. Like this, you can group together all contacts from, for example, a given company or the same service, etc, to which you frequently send common documents. Add a contact to the terminal address book 1Click on the link ADDRESS BOOK of the window C OMPANION DIRECTOR. The address book is displayed on the screen. 2Select the terminal address book. 3Click on N EW and select CONTACT in the displayed menu. The input window for the contact data is displayed. 4Enter the contact name as well as the fax or GSM telephone number, the fax transmission rate with this person and the associated quick dial key. Click on OK. The new contact is added to the list. Add a group to the terminal address book 1Click the link ADDRESS BOOK of the window C OMPANION DIRECTOR. ImportantIf a paper jam or a paper format error occurs, the job is cancelled. You must then resubmit the print job. Downloaded From ManualsPrinter.com Manuals
LFF6050 - 62 - 12 - PC Features 2Select the terminal address book. 3Click N EW and select GROUP in the displayed menu. 4Enter the name of the group. The group may consist of contacts from the address book or new contacts. 1st case: group members are from the address book. Click S ELECT THE MEMBERS. The selection window is displayed. Select a contact or a group in the zone A DDRESS B OOK, click on (to add a contact to the group you can also double click on it). Click on OK. 2nd case: adding new contacts. Click on N EW then add the personal data of the new contact, as in the procedure for adding a contact. 5As soon as the group is complete, click on OK. The new group is added to the list. Manage the address book When you are working in the address book, you can perform different operations: • print a list of contacts in your address book, • delete a contact or a group in your address book, • search for a contact or a group of contacts in the address book using the first letters of the name, • check the datasheet of a contact or a group in order to modify it. Modify the information related to a contact 1Select the contact whose data you want to modify, using the mouse. 2Click on P ROPERTIES. 3Make the necessary changes in the window A DDRESS BOOK. 4Click on OK. Modify a group 1Select the group in the address book list. 2Click on P ROPERTIES. 3Make the necessary changes. 4Click on OK. Delete a contact or a group from the address book 1Select the name of the contact or the name of the group you want to delete, using the mouse. 2Click on D ELETE. Print the address book 1Click on PRINT. The list of the address book is printed on the terminal (if no contact is selected). Import or export an address book Save / Export your address book This operation lets you save your address book to a file in EAB format. 1Select E XPORT in the menu FILE of the window A DDRESS BOOK. 2Enter the name of the file and select the destination directory, then click on S AVE. Import an address book Importing an address book makes it possible to exchange address book entries between two devices without having to enter contacts one by one manually. Address books can be imported from files in EAB format. EAB files are automatically generated during export. 1Select I MPORT in the menu FILE of the window A DDRESS BOOK. 2Select the file to import, click on O PEN. ImportantWhen a contact is deleted from the address book, it is automatically deleted from any group in which it may be included. ImportantThe whole address book will be replaced by the imported address book. Downloaded From ManualsPrinter.com Manuals
LFF6050 - 63 - 12 - PC Features Fax communications The fax communication enables you to: • send documents as faxes from one of the scanners of your terminal, from the hard disk or from the screen of your PC, • receive fax documents, • monitor communications through various services: the inbox, the outbox, the sent items, the outbox log and the inbox log. Parameters are available to modify the way your terminal works with regard to fax communications. You can modify these parameters to adapt the fax communications to your requirements. For this procedure, refer to paragraph Fax parameters, page 65. Presentation of the Fax window Send a fax Send a fax from the hard disk or the terminal 1Click the icon of the window COMPANION D IRECTOR. 2Click N EW then click FAX. 3In the zone S OURCES, select SCANNER if your document is in paper format or M EMORY if the document is a computer file located on your hard disk (this file must be in TIFF or FAX format). 4To send your fax to a contact, enter his/her number in the field R ECIPIENTS and click on or select a contact (or group) from one of the address books in the field A DDRESS BOOK and click on the button . Repeat this operation as many times as necessary (use the button to delete a contact from the list of contacts). 5If necessary, adjust the advanced options (send later and resolution) in the tab A DVANCED OPTIONS. 6To add a cover page, select the tab C OVER PAGE then click the box W ITH THE COVER PAGE. Select the cover page you want to add from the drop-down menu, or create a new one. For more information, refer to paragraph Cover page, page 66. 7Click OK to send your fax to all contacts in your list of contacts. Your send request can then be checked, if necessary, in the outbox. Item Action 1Create a new fax to send. 2Delete a fax using one of the fax manager directories. Except for directories S ENT LOG and RECEPTION LOG for which the effect of this command is to delete the entire log 3Print a fax from one of the Fax manager directories. 4Display a fax with the Viewer. 5Access to the address book. 6Stop fax sending (only enabled for the outbox). 7Display all faxes in the selected directory in the Fax manager. 8Fax preview. 9Fax manager directories. Downloaded From ManualsPrinter.com Manuals
LFF6050 - 64 - 12 - PC Features Send a fax from an application This method is used to directly send a document you have created using a desktop software without printing it beforehand. 1From your desktop software, select F ILE > PRINT. 2Select the printer C OMPANION SUITE PRO LL2 FAX and click OK. The fax window is displayed. 3To send your fax to a contact, enter his/her number in the field R ECIPIENTS and click on or select a contact (or a group) from one of the address books in the field A DDRESS BOOK and click the button . Repeat this operation as many times as necessary (use the button to delete a contact from the list of contacts). 4If necessary, adjust the advanced options (send later and resolution) in the tab A DVANCED OPTIONS. 5To add a cover page, select the tab C OVER PAGE then click the box W ITH THE COVER PAGE. Select the cover page you want to add from the drop-down menu, or create a new one. For more information, refer to paragraph Cover page, page 66. 6Click OK to send your fax to all contacts in your list of contacts. Your send request can then be checked, if necessary, in the outbox. Receive a fax The window Companion Manager and Companion Director show, using different messages, the reception of a fax. The icon is displayed at the bottom of the window Companion Manager and the icon appears in the task bar. You can automatically print faxes on reception. To do this, you have to define this parameter, refer to paragraph Fax parameters, page 65. Follow-up of fax communications Follow-up of fax communications is by means of: • an outbox, •an inbox, • a sent item memory, • an outbox log, • an inbox log. These services enable you to always know exactly what communications are taking place on the terminal, whether sending or receiving. The outbox and inbox logs are automatically printed when their contents fill a page. After automatic printout, the terminal creates a new log. The outbox In the fax outbox, there are the following: • the requests being sent, • the send later requests, • the requests for which one or more send attempts have already been made, and which will soon be redialed, • the rejected requests (calls not put through). The requests are classed in the order in which they are executed. The rejected requests are filed at the end of the list so that they are more accessible if you want to work with them (request a new send) or delete them. Downloaded From ManualsPrinter.com Manuals
LFF6050 - 65 - 12 - PC Features The send memory (items sent) The sent memory is used to keep all faxes you have sent. The information in the send memory is: • the recipient of the fax, • the date the fax was created, • the date the fax was sent, • the size of the fax. The outbox log The outbox log is used to keep a history of all fax communications (successful or rejected) that your Terminal processes. The log is printed automatically as soon as its contents fill a page. The information held in the log is: • the recipient of the fax, • the date the fax was sent, • the status (sent, rejected ...). The inbox log The inbox log is used to keep a history of all faxes received by your Terminal. The log is printed automatically as soon as its contents fill a page. The information held in the inbox log is: • the sender of the fax, • the date and reception of the fax, • the status. Fax parameters Access to fax parameters 1Click on the icon of the window COMPANION D IRECTOR. 2Select T OOLS > OPTION > FAX. 3Make the adjustments required, referring to the description of parameters below and click OK. Description of the tab LOGS AND REPORTS ImportantThe button D ELETE deletes the entire log, and not simply the selected message(s). ImportantThe button D ELETE deletes the entire log, and not simply the selected message(s). Option Description Automatic printing of a received documentThe fax is automatically printed when received. Printing of a inbox reportA report is printed out for each fax received. Printing of inbox logThe log is automatically printed when its contents fill a page. Automatic printing of a sent documentThe fax is automatically printed when it is sent. Printing of an outbox reportAn outbox report is printed after each fax is sent. Printing of the outbox logThe log is automatically printed when its contents fill a page. Downloaded From ManualsPrinter.com Manuals