Panasonic Uf 790 Operating Instructions Manual

							Panafax Desktop
141
Sending Document
Document Management 
System Section
Sending a fax memo by Panafax Desktop
You can send a fax memo directly from the Panafax Desktop. This memo can be sent quickly and easily.
1Click   icon on the Windows Desktop.
The Panafax Desktop window appears.
2From the Panafax Desktop window, enter the 
recipients Fax No. , Name and Company or select 
from your Personal Phone Book.
Click the   button to enter the recipient to the 
recipient list.
Enter/select another recipient if you desire.
Type the Subject in the Subject field and a brief 
message to be included in the Cover Sheet.
If you wish, click Cover Sheet to change the Cover 
Sheet Type.
Note:
To input a pause, use the comma (,).
3Click on  the   button to start the 
transmission.OK 
						

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Receive Setting
Receiving Document
1Confirm the Panasonic Communications Utility icon is 
in the taskbar tray.
2Right-click the Panasonic Communications Utility Icon 
to show the menu and select the PC-Fax Reception 
Notification.
• Popup Display
• Icon Display
•No Notice
When a fax is received on the machine, it will proceed as follows:
1A receiving notice appears on the connected PC.
Click the   button.
or
The Panasonic Communications Utility icon is 
changed. 
Double click the icon.
2The Receive Log appears.
Select a transaction from the log then click the  
 button to view the received fax.
3The received fax is displayed on the PC.
Receiving LOG 
						

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Document Management 
System Section
Registering the Personal Phone Book
To register a recipient to the Personal Phone Book, follow the steps below:
1Click on the   button to open the Phone Book 
dialog Box.
2Click on the   button.
3 Ta b
•Name:
Enter the recipients name.
• Fax No.:
Enter the fax number.
• Call Type:
Select how the call should be dialed.
The code set up with Tools/Configuration/Dialing 
Settings is dialed at the head of the fax number.
Note: 
To input a pause, use the comma (,).
4 Ta b
Enter the Company Name, Department, Job Title, 
Address, Direct Phone No. and the Extension Phone 
No. of the recipient to be used on the Cover Sheet.
5Click the   button to save the entry.
The maximum number entries is 2000.
To add another entry, repeat from the step 2.OK 
						

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Registering the Personal Phone Book
To register a group of recipients, follow the steps below:
1Click the   button.
2The Phone Book dialog box appears.
Click the    button.
3The Group Registration dialog box appears.
Click the   button.
4The Add New Group Name dialog box appears.
Enter the group name and click   button.
OK 
						

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Registering the Personal Phone Book
Document Management 
System Section
5Select the desired recipients.
6Click the   button to add the recipient(s) to 
the Member List.
The maximum number of recipients is 999 for each
group.
To add another group, repeat from step 3.
The maximum number of groups is 100.
If finished, click   button to exit Group
registration. To register a group of recipients, follow the steps below:
OK 
						

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146
Registering the Personal Phone Book
To Import/Export CSV data From/To your Personal Phone Book
The telephone data of CSV format file can be imported into your Personal Phone Book and telephone data
of your Personal Phone Book can be exported to a CSV file. 
Note: 
1. The CSV file means Comma Separated Value format file.
2. Though a pause usually is indicated as a comma (,) with Panafax Desktop, it is changed into p by the
import and Export of the CSV file. Please input pause with p when you make a CSV file.
Import from the CSV file
1On the Phone Book dialog box,Select File | Import...
from the menu.
2Select the file to be imported and click  .
3Confirm the contents of the Data Field and
Addressbook Field match.
Check off the item box if you do not want to import it.
Select the item and click   to
change the field setting if the Data Field and
Addressbook Field doesnt mach.
Click   if you completed.
4The telephone data of CSV file is imported into your
Phone Book.
Open
Change Mapping...
OK 
						

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Registering the Personal Phone Book
Document Management 
System Section
Export to the CSV file
1On the Phone Book dialog box,Select File | Export...
from the menu.
2Enter the file name and click   to save the
CSV file.OK 
						

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148
The Cover Sheet is attached to the first page of every fax and contains information such as the recipients
name, senders name, date, title, etc.
Creating Cover Sheet
Cover Sheet
1Click the   button.
2The Cover Sheet Editor window appears. 
Edit the Cover Sheet.
Select Save As from the File menu.
3The Save as dialog box appears.
Select the Folder you wish to save it to,  or
if you wish to save it into  the New Folder,
click  button,
enter the New Folder Name,
and then click  .
OK 
						

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Cover Sheet
Document Management 
System Section
4Enter the New Folder Name into the Cover Sheet File 
Name box.
Enter any comments into  the Comment box if you 
want.
Click   button to save the New Cover 
Sheet.
[Edit] menu
Page Size : Sets the size of the cover sheet.
Date Frame : Inserts a date field.
Text Frame : Inserts a text box.
Line/Box : Inserts a line or box.
Image Frame : Inserts an existing image file (bmp file).
Recipient Details :
Inserts the information set in the   and   tabs on the Personal Address
Book.
Sender Details :
Inserts the information set in the   tab on the Tools menu.
Comments : Inserts a comment field for typing a brief message when sending a fax.
Subject : Inserts a subject field when sending a fax.
[View] menu
Show Grid : Displays the grid.
Preview : Displays the preview of the cover sheet.
Show Status Bar : Displays the status bar.
Zoom : Sets the ratio for the cover sheet editing screen.
Scale unit : Sets the scale unit of measure (cm/inch).
[Options] menu
Font : Specifies the character font.
Line Style : Specifies the line style.
Text Alignment : Adjusts the text position.
Date Format : Sets the date format.
ContactData Fields
Sender Details 
						

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Main Window
Main Window and Toolbar
(1) Fax No. Enter the destination fax number.
(2) Line Select Check the line type to dial the preset code before the telephone number.
See the Dialing Setting Tab of Configuration Menu.
(3) Recipient When this is entered, reflected on the cover sheet.
(4) Company When this is entered, reflected on the cover sheet.
(5) recipient(s) Indicates a number of entered station(s).
(6) Destination(s) Indicates entered destination station(s).
(7) Subject When this is entered, reflected on the cover sheet.
(8) Memo field When this is entered, reflected on the cover sheet.
(9) Cover Sheet Select various cover sheet or no cover sheet. 
(10) Attachment Indicates a number of pages attached. 
(11) Resolution Indicates a current sending resolution.
(1)
(2)
(3)
(4)(5)
(6)
(7)
(8)
(9)
(10)
(11)