Panasonic Kx-tvs50, Kx-tvs80 Voice Processing System Subscribers Guide

Section 2 Receiving Messages 11
Message Transfer 2.3
This function allows you to transfer messages to other mailboxes.
¥ If the message is assigned as private, it cannot be transferred to other
mailboxes.
!! !!
Log into your mailbox. Press 1.
Subscriber’s 
Main Menu1
OPTION1: Enter the mailbox 
                       by NUMBER.
OPTION2: Enter the mailbox 
                       by NAME.or
Press 7.
7
¥ You can also specify a Personal or a System Group
Distribution List instead of an individual mailbox by...

12 Section 2 Receiving Messages
2.4Accessing Your Mailbox from an Outside Telephone
This procedure is used when checking your messages remotely.
Mailbox No.
Password1
Enter your password 
and press #.+
#
+ To access another extn.
To reach the operator
Follow the prompts according to 
your needs.#8
+ To exit the VPS#9
0
+
Call the VPS from 
an outside telephone.
Press 1 to receive
the message.Review your 
messages.
On-hook.
Press     and Enter your 
mailbox number.
IF NEEDED
+#6
Press # and 6.
+#8+ 

¥ You can specify a maximum of 20 mailboxes as destinations for
1 message.!! !!
Section 3 Sending Messages 13
Delivering Messages to Other Subscribers 3.1
This feature is used when sending the same message to several subscribers.
Log into your mailbox. Press 2.
Subscriber’s 
Main Menu2
OPTION1: Enter the mailbox by NUMBER
OPTION2: Enter the mailbox by NAME or
¥ You can also specify a Personal or a System Group
Distribution List instead of an individual mailbox by entering
the number of the list. If you...

14 Section 3 Sending Messages
3.1Delivering Messages to Other Subscribers (contd.)
TO RECORD A MESSAGE
TO SET DELIVERY TIME AND/OR PRIVATE STATUS
FOR IMMEDIATE DELIVERY
Press 1 
to end 
recording.
1
Press 2 to 
accept the 
message.
2
Record a message. 
TO SET DELIVERY TIME 
AND/OR PRIVATE STATUS
or
FOR IMMEDIATE DELIVERY
Press 2 then return to
a previous menu.
2
On-hook.
¥ If paused, the recording must be restarted within 20 s or the VPS will
stop recording automatically.!! !!
To make the message...

Section 3 Sending Messages 15
Checking Mailbox Distribution 3.2
This function allows you to check the status of messages, which you have
recorded in your mailbox, for delivery to other mailboxes.
¥ You can check the delivery status of up to 84 message transmissions.
!! !!
Log into your mailbox. Press 3 to check 
distribution status.
Subscriber’s 
Main Menu3
Press 3 to cancel the message 
or delete verification.
3
Press 1 to delete
distribution verification.
1
Press 2 to cancel 
message delivery.
2...

16 Section 3 Sending Messages
3.3 Setting up an External Message Delivery List
Setting up an External Message Delivery List lets you send the same message
to several outside parties and/or extensions with a single operation. Up to 2 lists
can be maintained at the same time, and each list can contain up to 8 members.
¥ The System Administrator or the System Manager must authorize this
feature before it can be used.
!! !!
Log into your mailbox. Press 6.
Enter the 
telephone 
number.
6
Press 1 to 
add.
1...

¥ The 4-digit password is not your password to log into your mailbox.
You can decide it freely each time you send an external delivery
message. Be sure to share the 4-digit password with the message
receiver.!! !!
Section 3 Sending Messages 17
Sending External Delivery Messages 3.4
This feature is used to record and send external delivery messages.
¥ The System Administrator or the System Manager must authorize this
feature before it can be used.
!! !!
Log into your 
mailbox.Press 6.
TO 1 RECIPIENT
6...

18 Section 3 Sending Messages
3.5 Receiving External Delivery Messages
3.6 Replying to External Delivery Messages
This feature is used to receive External Delivery Messages.
Pick up a call 
from the VPS. Press 1 to
receive the 
message.
1
Press #.
#4-digit Password
Enter the 
password that the 
sender assigned.On-hook.
IF NEEDED
Press     to 
end the call.
¥ Receiving the message will be disabled if an incorrect password is
entered 3 times Ñ however, if registered in the VPS, the Callback
Telephone...

Section 3 Sending Messages 19
Checking and Setting External Message Delivery Status3.7
After recording external delivery messages, you can check the delivery schedule
or review the speciÞed recipients. You can only listen to this report if the
messages have not yet been delivered. After listening, you have the option of
deleting messages or changing schedules.
¥ The System Administrator or the System Manager must authorize this
feature before it can be used.
!! !!
Log into your 
mailbox.Press 6.
6
Press...

¥ The caller will not know to press [0] for transfer to your covering
extension. Therefore, the caller must be instructed. For example, you
might record the Busy greeting in this way: ÒHi, this is Cindy. Sorry, but
I am busy with another call right now. If you press [0] now, you will be
transferred to my secretary. Otherwise, please leave a message after
you hear the tone.Ó!! !!
20 Section 4 Special Features
4.1 Call Transfer Status
4.2 Covering Extension
This feature is used to specify how the VPS...