Panasonic Kx-tvs50, Kx-tvs80 Voice Processing System Subscribers Guide

							Section 2 Receiving Messages 11
Message Transfer 2.3
This function allows you to transfer messages to other mailboxes.
Â¥ If the message is assigned as private, it cannot be transferred to other
mailboxes.
!! !!
Log into your mailbox. Press 1.
Subscriber’s 
Main Menu1
OPTION1: Enter the mailbox 
                       by NUMBER.
OPTION2: Enter the mailbox 
                       by NAME.or
Press 7.
7
Â¥ You can also specify a Personal or a System Group
Distribution List instead of an individual mailbox by entering
the number of the list. If you use a Personal Group
Distribution List, press [#] after the list number. Personal
Group Distribution Lists must be created before they can be
used. (See 4.5 Personal Group Distribution Lists.) To use a
System Group Distribution List, check with the System
Administrator to ensure that a list exists within the VPS.!! !!
OPTION1: Enter the mailbox by NUMBER
Enter the mailbox
number on the keypad.Press 2 to accept the 
mailbox number entered.
2Mailbox No.
OPTION2: Enter the mailbox by NAME
Press # and 1 to 
access the mailbox.+
Enter the first 3 or 4 letters 
of the person’s last name.Press 1 to accept 
the mailbox stated.
#1XXX1
Â¥ No acknowledgement will be given that the message has been
transferred.!! !!
Press 2 to 
transfer with 
comment.Press 1 
to end 
recording.Press 2 to
accept .
212
Record a
comment.On-hook.
TO TRANSFER WITH COMMENT
or
Press 1 to 
transfer without
comment.1
TO TRANSFER  
						

							12 Section 2 Receiving Messages
2.4Accessing Your Mailbox from an Outside Telephone
This procedure is used when checking your messages remotely.
Mailbox No.
Password1
Enter your password 
and press #.+
#
+ To access another extn.
To reach the operator
Follow the prompts according to 
your needs.#8
+ To exit the VPS#9
0
+
Call the VPS from 
an outside telephone.
Press 1 to receive
the message.Review your 
messages.
On-hook.
Press     and Enter your 
mailbox number.
IF NEEDED
+#6
Press # and 6.
+#8+ 
						

							¥ You can specify a maximum of 20 mailboxes as destinations for
1 message.!! !!
Section 3 Sending Messages 13
Delivering Messages to Other Subscribers 3.1
This feature is used when sending the same message to several subscribers.
Log into your mailbox. Press 2.
Subscriber’s 
Main Menu2
OPTION1: Enter the mailbox by NUMBER
OPTION2: Enter the mailbox by NAME or
Â¥ You can also specify a Personal or a System Group
Distribution List instead of an individual mailbox by entering
the number of the list. If you use a Personal Group
Distribution List, press [#] after the list number. Personal
Group Distribution Lists must be created before they can be
used. (See 4.5 Personal Group Distribution Lists.) To use a
System Group Distribution List, check with the System
Administrator to ensure that a list exists within the VPS.!! !!
OPTION1: Enter the mailbox by NUMBER
Enter the mailbox number. Press 2 to accept the 
mailbox number entered.
Mailbox No.2
OPTION2: Enter the mailbox by NAME
Press # and 1.+
Enter the first 
3 or 4 letters of the 
person’s last name.Press 1 to
accept the mailbox
stated.
#1XXX1
To record a message.1
To add a new mailbox no.2
Follow the prompts
according to your needs.
To review the mailing list.3
Review
WHEN YOU 
PRESS 1
Go to the 
next page.
WHEN YOU 
PRESS 2
Option 1
or 
Option 2
WHEN YOU 
PRESS 3 
						

							14 Section 3 Sending Messages
3.1Delivering Messages to Other Subscribers (contd.)
TO RECORD A MESSAGE
TO SET DELIVERY TIME AND/OR PRIVATE STATUS
FOR IMMEDIATE DELIVERY
Press 1 
to end 
recording.
1
Press 2 to 
accept the 
message.
2
Record a message. 
TO SET DELIVERY TIME 
AND/OR PRIVATE STATUS
or
FOR IMMEDIATE DELIVERY
Press 2 then return to
a previous menu.
2
On-hook.
Â¥ If paused, the recording must be restarted within 20 s or the VPS will
stop recording automatically.!! !!
To make the message private1
To return to a previous menu
Follow the prompts according to 
your needs.2
Press 2 to accept 
the delivery time.
2
Enter the day of the 
month and press #.+
Day of the Month#
On-hook.
TO SET DELIVERY TIME
Press 1.
1
Set delivery time.+
Delivery Time
for AM1
for PM
Press 1 for AM
or 2 for PM.2
For example: 5:00
is entered as [5] and
[#]. 5:15 is entered 
as [515][#].#
or
FOR IMMEDIATE 
DELIVERY
2
Press 1.
1
Press 2. 
						

							Section 3 Sending Messages 15
Checking Mailbox Distribution 3.2
This function allows you to check the status of messages, which you have
recorded in your mailbox, for delivery to other mailboxes.
Â¥ You can check the delivery status of up to 84 message transmissions.
!! !!
Log into your mailbox. Press 3 to check 
distribution status.
Subscriber’s 
Main Menu3
Press 3 to cancel the message 
or delete verification.
3
Press 1 to delete
distribution verification.
1
Press 2 to cancel 
message delivery.
2
On-hook.
or
IF THE MESSAGE HAS 
NOT BEEN RECEIVED 
						

							16 Section 3 Sending Messages
3.3 Setting up an External Message Delivery List
Setting up an External Message Delivery List lets you send the same message
to several outside parties and/or extensions with a single operation. Up to 2 lists
can be maintained at the same time, and each list can contain up to 8 members.
Â¥ The System Administrator or the System Manager must authorize this
feature before it can be used.
!! !!
Log into your mailbox. Press 6.
Enter the 
telephone 
number.
6
Press 1 to 
add.
1
Press 1 to 
delete.
1
Press 1 or 2 
to choose the 
delivery list.
1
1
2
Press 2.
2
Press 2.
22
or
Press 3.3
Press 3.
3
On-hook.
Subscriber’s 
Main Menu
TO DELETE
To delete all
To delete one
Make your selection. or
Enter the 
Area Code.
Area Code
IF NEEDED
Record the 
recipient’s name.Press 2 to add.
2
Enter a Line 
Access Code to 
seize a CO line.
or
Press 1 to add and 
repeat the steps.1
Press 2 
to end.
2
On-hook.
TO ADD MORE MEMBERS TO END
TO AN OUTSIDE PARTY
Line Access 
CodeTelephone 
No.or
Enter the extension 
number.
TO AN EXTENSION
Extension No.
To insert a pause or 
special command, enter 
the partial number and 
wait for the options menu. 
Press [5] to enter a pause. 
Press [4] to continue 
entering the telephone 
number. 
						

							¥ The 4-digit password is not your password to log into your mailbox.
You can decide it freely each time you send an external delivery
message. Be sure to share the 4-digit password with the message
receiver.!! !!
Section 3 Sending Messages 17
Sending External Delivery Messages 3.4
This feature is used to record and send external delivery messages.
Â¥ The System Administrator or the System Manager must authorize this
feature before it can be used.
!! !!
Log into your 
mailbox.Press 6.
TO 1 RECIPIENT
6
Press 3.
3
Press 1.
11
Press 2 
to accept.
2
Subscriber’s 
Main Menu
Press 1.
or
Press 1 or 2 
for desired list.12or
BY EXTERNAL MESSAGE 
DELIVERYLIST
Press 2.
2
Press 1 
to end 
recording.
1
Press 2 
to accept.
2
Press 2 
to accept.
2
Press # for 
immediate 
delivery.
Record a 
message 
at the tone.
IF DESIRED
or#
Set delivery time.
For example: 
5:00 is 
entered as 
[5] and [#]. 
5:15 is 
entered as 
[515] [#]. +
#
Day of the 
Month
Enter the day of the 
month and press #.+
#
On-hook.
for AM1
for PM
Press 1 for 
AM or 2 for PM.2Enter the 4-digit 
password or 
press # to skip.
or#
Record the 
recipient’s name 
at the tone.
Enter the 
Area Code.
Area Code
IF NEEDED
Enter a Line 
Access Code to 
seize a CO line.
TO AN OUTSIDE PARTY
or
Enter the 
extension 
number.
TO AN EXTENSION
Extension 
No.
To insert a pause or special 
command, enter the partial 
number and wait for the 
options menu. Press [5] to 
enter a pause. Press [4] to 
continue entering the 
telephone number.
Line Access Code
Enter the 
telephone 
number.
Telephone 
No.
Enter the 4-digit 
password or 
press # to skip.
4-digit 
Password
or#4-digit 
PasswordDelivery 
Time 
						

							18 Section 3 Sending Messages
3.5 Receiving External Delivery Messages
3.6 Replying to External Delivery Messages
This feature is used to receive External Delivery Messages.
Pick up a call 
from the VPS. Press 1 to
receive the 
message.
1
Press #.
#4-digit Password
Enter the 
password that the 
sender assigned.On-hook.
IF NEEDED
Press     to 
end the call.
Â¥ Receiving the message will be disabled if an incorrect password is
entered 3 times Ñ however, if registered in the VPS, the Callback
Telephone Number and the senderÕs extension number will be played.!! !!
This feature is used to reply to External Delivery Messages.
Press 2 to reply.
2
Press 1 to end 
recording.
1
Press 2 to accept.
2
Press 1 or 2.To make the message private
Otherwise
1
2
On-hook.
Record a message.
Pick up a call 
from the VPS. Press 1 to receive
the message.
1
Press #.
#4-digit Password
Enter the password
that the sender assigned.
IF NEEDED 
						

							Section 3 Sending Messages 19
Checking and Setting External Message Delivery Status3.7
After recording external delivery messages, you can check the delivery schedule
or review the speciÞed recipients. You can only listen to this report if the
messages have not yet been delivered. After listening, you have the option of
deleting messages or changing schedules.
Â¥ The System Administrator or the System Manager must authorize this
feature before it can be used.
!! !!
Log into your 
mailbox.Press 6.
6
Press 1 to change 
the schedule or 
delete the message.
1
Press 3.
3
Press 2 to check 
the status.
2
On-hook.
Subscriber’s 
Main Menu
To cancel external message delivery1
To change the time and date
Press 1 or 2.2 
						

							¥ The caller will not know to press [0] for transfer to your covering
extension. Therefore, the caller must be instructed. For example, you
might record the Busy greeting in this way: Ã’Hi, this is Cindy. Sorry, but
I am busy with another call right now. If you press [0] now, you will be
transferred to my secretary. Otherwise, please leave a message after
you hear the tone.Ó!! !!
20 Section 4 Special Features
4.1 Call Transfer Status
4.2 Covering Extension
This feature is used to specify how the VPS should handle a call when a caller
reaches your extension. The following options are available: Call Blocking, Call
Screening, Intercom Paging, Calling a Beeper, or Disable All Transfer Services.
Log into your 
mailbox.Press 4.
Subscriber’s 
Main Menu
On-hook.
4
Press 1.
1
To enable Call Blocking
To enable Call Screening
To enable Intercom Paging
To enable Beeper Access
To disable All Transfer Services
Follow the prompts 
according to your needs.1
2
3
4
5
Â¥ The Intercom Paging feature is available only if you are using a
Panasonic KX-TA624 or KX-TD series telephone system.!! !!
The caller goes to the covering extension in 2 ways. One way is via the
Automated Attendant Service when the Incomplete Call Handling Status has
enabled Covering Extension Transfer Status (see 4.3 Incomplete Call Handling
Status). The second way is during a Personal Greeting announcement Ñ if the
caller presses [0] while a Personal Greeting is played, he is sent to the covering
extension, or an operator (if the covering extension is not speciÞed).
Log into your mailbox. Press 4.
Subscriber’s 
Main Menu
On-hook.
4
Press 2.
2
Enter the extension 
number.
Extension No.
WHEN YOU REASSIGN 
THE COVERING EXTENSION
Press 1
to change.
1
Enter the new
extension number.
Extension No.
Press 2
to accept.
2
or