Panasonic Kx-tvs50, Kx-tvs80 Voice Processing System Subscribers Guide

							¥ Not all subscribers have an interview mailbox. The System
Administrator or the System Manager must assign an interview
mailbox.!! !!
Section 4 Special Features 21
Incomplete Call Handling Status 4.3
Message Reception Mode 4.4
Calls are considered incomplete if there is no answer or if the line is busy. 
The Incomplete Call Handling Status has 6 options: (1) record a message from
the caller; (2) transfer the caller to a covering extension; (3) page the mailbox
owner by intercom (Intercom Paging); (4) notify the mailbox owner via a beeper;
(5) transfer the caller to the operator; or (6) let the caller try another extension.
On-hook. To set Leaving a Message Status
To set Covering Extension Transfer Status
To set Intercom Paging Status
To set Beeper Access Status
To set Operator Transfer Status
Follow the prompts according to your needs.
1
2
3
4
5
To set Returning to Top Menu 
Automated Attendant Service Status6
Log into your mailbox. Press 4.
Subscriber’s 
Main Menu4
Press 4.
4
Make your selection.
2
1To Change
To Accept
¥ The Intercom Paging feature is available only if you are using a
Panasonic KX-TA624 or KX-TD series telephone system.!! !!
This feature is used to direct callers to either your regular or interview mailbox.
This mode is effective only for Incomplete Call Handling Service (when the
subscriberÕs line is busy, or he cannot take the call, or when he has enabled Call
Blocking).
On-hook.Log into your mailbox. Press 4.
Subscriber’s 
Main Menu4
Press 3.
3
Press 1 to change.
(Interview Mode/Message 
Recording Mode)
1 
						

							22 Section 4 Special Features
4.5 Personal Group Distribution Lists
4.6 Deleting Group Distribution Members
A Personal Group Distribution List is used to send the same message to several
mailboxes in a single operation. Up to four lists can be maintained with each list
containing up to twenty mailbox members.
Log into your 
mailbox.Press 5.
Subscriber’s 
Main Menu
On-hook.
5
Press 4.
4
22
Enter the group 
distribution number
(1-4).
Group No.
Press 1 to record 
a group name.
1
State the group 
name at the tone.Press 2
to accept.
2Mailbox No.
Enter the mailbox 
number of the first
member. Press 2 
to add.Press 2 to add
the member to 
the list.
1
Press 1 to 
add more 
members.
Mailbox No.
Enter the mailbox 
number of the next
member.
2
Press 2 to add
the member to 
the list.
2
1To add
To end
Make your selection.
This feature is used to delete group members from a Group Distribution List.
Members can be deleted individually or they can all be deleted at the same time.
Log into your 
mailbox.Press 5.
Subscriber’s 
Main Menu
On-hook.
5
Press 4.
4
Enter the group 
distribution number
(1-4).Press 3 to delete
a group member.
3Group No.
22
1To delete all members
To delete 1 mailbox
Make your selection.
1+ 
						

							The VPS is able to notify you when a new message has been recorded in your
mailbox. You can be notiÞed (1) by Message Waiting Lamp on your proprietary
telephone, or (2) by a call to another telephone (e.g., your mobile phone), or
(3) by your beeper. You can assign time frames to each of these devices.
The VPS is also able to notify your beeper with the callback number of the party
who left the message. The telephone number stored on the VPS for your beeper
must include the beeper display command.
Three features can be set for message waiting notiÞcation: Message Waiting
Lamp Status, Change Device Status, and Assign Telephone Number. These
features can be set by the System Administrator or at a subscriber telephone.
Each device has its own phone number that must be entered.
¥ The System Administrator or the System Manager must authorize this
feature before it can be used.
¥Message Waiting Lamp NotiÞcation Setting
The VPS illuminates the message waiting lamp of your extension when
a new message is recorded in your mailbox.
¥Setting Device Status
For each device, the notiÞcation can be continuous, disabled, or
enabled to a preset schedule. Setting notiÞcation to a preset schedule
can only be established by the System Administrator.
¥NotiÞcation Number Assignment
You can set up to 3 telephone or beeper numbers to ring when you
wish to receive notiÞcation calls.
!! !!
Section 4 Special Features 23
Deleting Group Distribution List Names 4.7
Message Waiting NotiÞcation 4.8
This feature is used to delete a group distribution list name.
Log into your mailbox. Press 5.
Subscriber’s 
Main Menu
On-hook.
5
Press 4.
4
Enter the group 
distribution number (1-4).
Group No.
Press 1 to change 
group name.
1
Press 3 to erase 
the group name.
3 
						

							¥ If you do not know your line access code, ask your System Manager.!! !!
24 Section 4 Special Features
4.8 Message Waiting NotiÞcation (contd.)
To change the Message Waiting 
Lamp Status
To change the Device Status
To assign a telephone or beeper no.1
2
3
Log into your mailbox. Press 6.
Subscriber’s 
Main Menu6
Press 2. Press the desired button.
2
WHEN YOU PRESS 1
WHEN YOU PRESS 2
On-hook. Select the status.
1To use for scheduling
2To use continuously
3To not use at all
Enter the device number (1-3).
Device No.
WHEN YOU PRESS 3
Press 1, 2 or 3.Enter a Line Access 
Code to seize a CO line.
IF NEEDED
Line Access Code1
2
3Enter the 
Area Code.
Area Code
Enter the telephone 
number.
Telephone No.
Press 2 to accept.
2
Press 1
to change.
1
Press 1 or 2 for telephone 
or beeper notification.
12or
On-hook.
TO CHANGE
To insert a pause or special 
command, enter the partial 
number and wait for the options 
menu. Press [5] to enter a pause. 
Press [4] to continue entering 
the telephone number.or
Enter the extension 
number.Extension No.
Press 3
to delete.
3
TO DELETE
or
FOR A CO LINE
FOR AN EXTENSION
On-hook.Make your selection.
2
1To Change
To Accept 
						

							Section 4 Special Features 25
Interview Mailbox 4.9
An Interview Mailbox plays pre-recorded questions to callers and records their
answers. You can record up to 10 questions and set the answer lengths from 4
to 32 s. The answers are recorded and stored, in order, in your mailbox. The
answer length must be set and questions must be recorded.
¥ To activate this feature your System Manager or System Administrator
must assign an Interview Mailbox to your mailbox.
!! !!
To record the question
To set the answer length
To erase the question1
2
3
Log into your mailbox. Press 6.
Subscriber’s 
Main Menu6
Press 1. Press the desired button.
1
WHEN YOU PRESS 1
WHEN YOU PRESS 2
On-hook. Select the answer
length desired.Make your selection 
and repeat the steps.Press 1.
1
IF NEEDED
1To change the length
2To skip to the next question
3To go back to the previous question
4To go directly to a question
1For 4 s
2For 8 s
3For 16 s
4For 32 s
WHEN YOU PRESS 3
Press 1 to erase and repeat this step 
for all questions to be erased.
1
On-hook.
On-hook. Record a 
question.Make your selection and 
repeat the steps.Press 1.
1
Press 1 to 
end recording.
1
IF NEEDED
1To review
2To accept
3To erase
4To add
To erase and exit 
						

							26 Section 4 Special Features
4.10 Recording Personal Greetings for Caller ID
This feature allows you to record up to 4 personal greetings for calls from
assigned Caller ID numbers. Each personal greeting supports up to 8 Caller ID
numbers. To enable this feature, Þrst record a greeting, then assign Caller ID
numbers. To assign Caller ID numbers, see 4.11 Assigning Caller ID Numbers
for Personal Greeting for Caller ID.
¥ This feature is available to you only if you are using a Panasonic
KX-TA624 or KX-TD series telephone system.
¥ If you cannot use this feature, ask your System Administrator or
System Manager. He might have disabled it.
!! !!
Log into your 
mailbox.Press 5 for 
Mailbox  
Management.
Subscriber’s 
Main Menu5
Press 1.
1
Press 4.
4TO RECORD FOR THE
FIRST TIME
or
TO CHANGE OR ERASE
TO RECORD FOR THE FIRST TIME
Enter a Caller ID 
Greeting number
(1-4).Record a 
greeting 
at the tone.
Caller ID 
Greeting No.
Press 1
to end 
recording.
1
Press 2
to accept.On-hook.
2
TO CHANGE OR ERASE 
Enter a Caller ID 
Greeting number (1-4).Make your selection.On-hook.
1To change
3To erase
Caller ID 
Greeting No.
¥ You can go on to assign Caller ID numbers after accepting the
recorded greeting.!! !!
¥ When you change the greeting, follow the steps in ÒTO RECORD FOR
THE FIRST TIMEÓ to re-record.!! !! 
						

							Section 4 Special Features 27
Assigning Caller ID Numbers for
Personal Greeting for Caller ID 4.11
This feature is used to assign Caller ID numbers for pre-recorded personal
greetings. Each greeting supports up to 8 Caller ID numbers.
¥ To assign Caller ID numbers, Þrst record a personal greeting.
(See 4.10 Recording Personal Greetings for Caller ID.)
!! !!
Log into your mailbox. Press 5.
Subscriber’s 
Main Menu5
Press 1.
1
Press 4.
4TO ASSIGN FOR THE
FIRST TIME
or
TO ADD OR DELETE
TO ASSIGN FOR THE FIRST TIME
Enter a Caller ID 
Greeting number (1-4).Press 2
to accept.
2
On-hook.
IF NEEDED
Press 1
to change.
1
IF NEEDED
Press 1 to add more
numbers and repeat
the steps.
1
Press 2
to accept.
2
Press 2
to end.
2
Enter a Caller ID
number up to 20 digits.
Caller ID No. Caller ID Greeting No.
¥ For the caller ID Number, you can use Ò Ó as a wild card. For
example, if you assign Ò021 (area code)  Ó, calls from
area code Ò021Ó will hear the same greeting.
¥ If you enter a number which you have already assigned, the prompt
notiÞes you. Follow the prompt and enter another number.!! !! 
						

							28 Section 4 Special Features
4.11 Assigning Caller ID Numbers for
Personal Greeting for Caller ID (contd.)
TO ADD OR DELETE
Enter a Caller ID 
Greeting number (1-4).
Caller ID Greeting No.
On-hook.
1
TO ADD
Press 1 to add and 
repeat the steps.
1
1
2
3
Press the desired button.To add
To delete
To review
or+
1
2
To delete all
To delete oneTO DELETE
Press 2
to delete.
2
Press 2 to accept.
2
Make your selection.
¥ When you add a Caller ID number, follow the steps in ÒTO ASSIGN
FOR THE FIRST TIMEÓ to assign.!! !!
4.12 Personal Caller Name Announcement
This feature allows you to assign up to 30 Caller ID numbers and record a caller
name for each Caller ID number from your telephone. The caller name is
announced when you listen to the messages from assigned numbers left in your
mailbox. It is also announced when calls from assigned numbers are transferred
from the VPS to you (Caller ID Screening).
¥ This feature is available to you only if you are using a Panasonic
KX-TA624 or KX-TD series telephone system.
¥ The System Administrator or the System Manager can change the
maximum number of Caller IDs for the Personal Caller Name
Announcement for each Class of Service.
¥ If Caller ID Screening does not work, consult your System
Administrator or System Manager. He might have disabled it.
!! !! 
						

							¥ To change an assigned Caller ID number and/or caller
name, Þrst delete them and then add new ones. !! !!
Section 4 Special Features 29
Personal Caller Name Announcement (contd.) 4.12
Log into your mailbox. Press 5.
Subscriber’s 
Main Menu5
Press 5.
5
TO ASSIGN AND RECORD
FOR THE FIRST TIME
or
TO ADD OR DELETE
TO ADD OR DELETE
On-hook.Make your 
selection.
1To add
2To delete
3To review
TO ADD
Press 1 to add a 
new number and 
name, and repeat 
the above steps.
1
TO DELETE
Press 2. Make your selection.
2or+1To delete all
2To delete one1+
¥ If you enter a number which you have already assigned, the prompt
notiÞes you. Follow the prompt and enter another number.!! !!
TO ASSIGN AND RECORD FOR THE FIRST TIME
Press 2
to accept.
2
Press 1
to assign.
1
On-hook.Press 2.
2
IF NEEDED
Press 1 to add a new 
number and name, 
and repeat the steps.
1
Press 2 to end.
2
Enter a Caller ID
number up to 20 digits.
Caller ID No.
State a caller 
name. 
						

							30 Section 4 Special Features
4.13 Live Call Screening
By assigning one of your telephone keys to this feature, you can monitor
incoming calls that have been forwarded to the Voice Mail Service.
When in the Hands-Free Mode, you can monitor the incoming call through the
telephoneÕs built-in speaker. You can speak with the caller by picking up the
handset.
When in the Private Mode, you can monitor the incoming call through the
handset after you hear the notiÞcation tone. You can speak with the caller by
pressing the feature key or you can stop listening to the message by replacing
the handset.
¥ This feature is available to you only if you are using a Panasonic
KX-TA624 or KX-TD series telephone system and if the System
Administrator has provided your extension with this feature.
¥ For detailed information concerning this feature, please refer to the
Installation Manual for the Panasonic KX-TA624 or KX-TD series
telephone system.
!! !!
4.14 Recording a Two-Way Conversation
By assigning one of the function keys on your telephone to this feature, you can
record the conversation that you are having.
You must always notify the other party before you begin recording.
¥ This feature is available to you only if you are using a Panasonic
KX-TA624 or KX-TD series telephone system.
!! !!