Panasonic Kx-tvs50, Kx-tvs80 Subscribers Guide

							Section 2      Receiving Messages
11
2.1 Receiving Messages
The VPS plays both the new and saved messages that are in your mailbox along with 
the date, time, and sender information pertaining to each message.
2.2 Replying to Messages
This feature allows you to reply to messages that have been sent by other subscribers 
through their mailboxes.When all messages are scanned, you will have 3 options
To replay the previous message
To play the next message
To play the entire message
Selection of option 3 : To play the entire message can be carried out only 
once.
If your System Administrator or System Manager has not enabled the 
Delete Message Confirmation feature to your mailbox (see Delete 
Message Confirmation in Glossary), selecting option 3 a second time will 
erase the message.
The VPS will automatically erase messages after a specified number of 
days. Your System Administrator or System Manager controls the number 
of days to maintain the messages.
You can reply only to messages that were transferred to you, or originated 
as Delivering Message to Other Subscribers.
Log into your 
mailbox.Press 1.
Subscriber’s 
Main Menu1
Press 0.
01
3
4
5
6
2
To repeat the message
To replay the previous message
To play the next message
To erase the messages one by one
To reply to the message
To rewind
To fast-forward
7To transfer
8To scan messages
Select the appropriate message option.+
11
Go to 2.2
Go to 2.3
(+        )1
1
2
3 
						

							Section 2     Receiving Messages
12
TO RECORD A MESSAGE
FOR IMMEDIATE DELIVERY
If paused, the recording must be restar ted within 20 s or the VPS will stop 
recording automatically.
You will not hear   for AM,   for PM when the System 
Administrator has set the time stamp of User Prompts as 24-h.
Note about the Day of the Month entry:
If today is February 16, and you enter 17#, the message will be delivered 
tomorrow. 
If today is February 16, and you enter 5#, the message will be delivered 
March 5th.
Log into your 
mailbox.Press 1.
Subscriber’s 
Main Menu1
Record the 
message.
1
Press 4.
4
Press 2 to record 
a message.
2
Press 1 to 
end recording.
2
Press 2 to accept 
the message.
TO SET DELIVERY TIME 
AND/OR PRIVATE STATUS
or
FOR IMMEDIATE DELIVERY
To make the message private1
To return to a previous menu
Follow the prompts according to your needs.2
Press 2 to 
accept the 
delivery time.
2
Enter the day of the month 
and press #.+
Day of the Month#
On-hook.
TO SET DELIVERY TIME
Press 1.
1
Set delivery time.+
Delivery Time
for AM1
for PM
Press 1 for AM
or 2 for PM.2
For example: 
5:00 is entered as [5] and [#]. 
5:15 is entered as [515][#].#
or
FOR IMMEDIATE 
DELIVERY
2
Press 1.
1
Press 2.
TO SET DELIVERY TIME AND/OR PRIVATE STATUS
Press 2 then return to a previous menu.
2
On-hook.
12
Receiving Messages 
						

							Section 2      Receiving Messages
13
2.3 Message Transfer
This function allows you to transfer messages to other mailboxes.
OPTION 1: Enter the mailbox by NUMBER
OPTION 2: Enter the mailbox by NAMEYou can also specify a Personal or a System Group Distribution List 
instead of an individual mailbox by entering the number of the list. If 
you use a Personal Group Distribution List, press [#] after the list 
number. Personal Group Distribution Lists must be created before 
they can be used (see 4.5 Personal Group Distribution Lists). To 
use a System Group Distribution List, check with the System 
Administrator to ensure that a list exists within the VPS.
Log into your mailbox. Press 1.
Subscriber’s 
Main Menu1
OPTION 1: Enter the mailbox 
                        by NUMBER.
OPTION 2: Enter the mailbox 
                        by NAME.or
Press 7.
7
Enter the mailbox
number on the keypad.Press 2 to accept the 
mailbox number entered.
2Mailbox No.
Press # and 1 to 
access the mailbox.+
Enter the first 3 or 4 letters 
of the person’s last name.Press 1 to accept 
the mailbox stated.
#1XXX1
Press 2 to 
transfer with 
comment.Press 1 
to end 
recording.Press 2 to
accept .
212
Record a
comment.On-hook.
TO TRANSFER WITH COMMENT
or
Press 1 to 
transfer without
comment.1
TO TRANSFER  
						

							Section 2     Receiving Messages
14
2.4 Accessing Your Mailbox from an Outside 
Telephone
Follow this procedure to check your messages remotely.No acknowledgment will be given that the message has been transferred.
If the message is assigned as private, it cannot be transferred to other 
mailboxes.
It may be possible for you to choose another language for Subscriber 
Service prompts. If you are interested in this option, please contact your 
System Administrator.
Mailbox No.
Password1
Enter your password 
and press #.+
#
+ To access another extn.
To reach the operator
Follow the prompts according to 
your needs.#8
+ To exit the VPS#9
0
+
Call the VPS from 
an outside telephone.
Press 1 to receive
the message.Review your 
messages.
On-hook.
Press     and Enter your 
mailbox number.
IF NEEDED
+#6
Press # and 6.
+#8+ 
						

							Section 3      Sending Messages
15
3.1 Delivering Messages to Other Subscribers
Use this feature to send the same message to several other subscribers.
OPTION 1: Enter the mailbox by NUMBER
OPTION 2: Enter the mailbox by NAMEYou can also specify a Personal or a System Group Distribution List 
instead of an individual mailbox by entering the number of the list. If 
you use a Personal Group Distribution List, press [#] after the list 
number. Personal Group Distribution Lists must exist before they can 
be used. (See 4.5 Personal Group Distribution Lists). To use a 
System Group Distribution List, check with the System Administrator 
to ensure that a list exists within the VPS.
Log into your mailbox. Press 2.
Subscriber’s 
Main Menu2OPTION1: Enter the mailbox by NUMBER
OPTION2: Enter the mailbox by NAME or
Enter the mailbox number. Press 2 to accept the 
mailbox number entered.
Mailbox No.2
Press # and 1.+
Enter the first 
3 or 4 letters of the 
persons last name.Press 1 to
accept the mailbox
stated.
#1XXX1
To record a message.1
To add a new mailbox no.2
Follow the prompts
according to your needs.
To review the mailing list.3
Review
WHEN YOU 
PRESS 1
Go to TO 
RECORD 
A MESSAGE
.
WHEN YOU 
PRESS 2
Option 1
or 
Option 2
WHEN YOU 
PRESS 3 
						

							Section 3     Sending Messages
16
TO RECORD A MESSAGE
FOR IMMEDIATE DELIVERYYou can specify a maximum of 20 mailboxes as destinations for 1 
message.
Press 1 
to end 
recording.
1
Press 2 to 
accept the 
message.
2
Record a message. 
TO SET DELIVERY TIME 
AND/OR PRIVATE STATUS
or
FOR IMMEDIATE DELIVERY
To make the message private1
To return to a previous menu
Follow the prompts according to your needs.2
Press 2 to 
accept the 
delivery time.
2
Enter the day of the month 
and press #.+
Day of the Month#
On-hook.
TO SET DELIVERY TIME
Press 1.
1
Set delivery time.+
Delivery TimeFor example: 
5:00 is entered as [5] and [#]. 
5:15 is entered as [515][#].#
or
FOR IMMEDIATE 
DELIVERY
2
Press 1.
1
Press 2.
for AM1
for PM
Press 1 for AM
or 2 for PM.2
TO SET DELIVERY TIME AND/OR PRIVATE STATUS
Press 2 then return to
a previous menu.
2
On-hook. 
						

							Section 3      Sending Messages
17
3.2 Checking Mailbox Distribution
This function allows you to check the status of messages, which you have recorded in 
your mailbox, for delivery to other mailboxes.
3.3 Setting up an External Message Delivery List
Setting up an External Message Delivery List lets you send the same message to 
several outside parties and/or extensions with a single operation. Up to 2 lists can be 
maintained at the same time, and each list can contain up to 8 members.If you pause during the recording, you must restart it within 20 s or the VPS 
will stop recording automatically.
You will not hear   for AM,   for PM when the System 
Administrator has set the time stamp of User Prompts as 24-h.
See Note about the Day of the Month entry in Section 2.2 Replying to 
Messages.
You can check the delivery status of up to 84 message transmissions.
The System Administrator or the System Manager must authorize this 
feature before it can be used.
12
Log into your mailbox. Press 3 to check 
distribution status.
Subscriber’s 
Main Menu3
Press 3 to cancel the message 
or delete verification.
3
Press 1 to delete
distribution verification.
1
Press 2 to cancel 
message delivery.
2
On-hook.
or
IF THE MESSAGE HAS 
NOT BEEN RECEIVED
Sending Messages 
						

							Section 3     Sending Messages
18
3.4 Sending External Delivery Messages
Use this feature to record and send external delivery messages.
The System Administrator or the System Manager must authorize this 
feature before it can be used.
Moreover, External Message Delivery has various limits (retry times, 
message length, max. messages for mailbox, etc.). If you have a problem, 
please contact your System Administrator.
Log into your mailbox. Press 6.
Enter the 
telephone 
number.
6
Press 1 to 
add.
1
Press 1 to 
delete.
1
Press 1 or 2 
to choose the 
delivery list.
1
1
2
Press 2.
2
Press 2.
22
or
Press 3.3
Press 3.
3
On-hook.
Subscriber’s 
Main Menu
TO DELETE
To delete all
To delete one
Make your selection. or
Enter the 
Area Code.
Area Code
IF NEEDED
Record the 
recipient’s name.Press 2 to add.
2
Enter a Line 
Access Code to 
seize a CO line.
or
Press 1 to add and 
repeat the steps.1
Press 2 
to end.
2
On-hook.
TO ADD MORE MEMBERS TO END
TO AN OUTSIDE PARTY
Line Access 
CodeTelephone 
No.or
Enter the extension 
number.
TO AN EXTENSION
Extension No.
To insert a pause or 
special command, enter 
the partial number and 
wait for the options menu. 
Press [5] to enter a pause. 
Press [4] to continue 
entering the telephone 
number. 
						

							Section 3      Sending Messages
19
Log into your 
mailbox.Press 6.
TO 1 RECIPIENT
6
Press 3.
3
Press 1.
11Subscriber’s 
Main Menu
Press 1.
or
Press 1 or 2 
for desired list.12or
BY EXTERNAL MESSAGE DELIVERY LIST
Press 2.
2
Press 1 
to end 
recording.
1
Press 2 
to accept.
2
Press 2 
to accept.
2
Press # for 
immediate 
delivery.
Record a 
message 
at the tone.
IF DESIRED
or#
Set delivery time.
For example: 
5:00 is entered as [5] and [#]. 
5:15 is entered as [515] [#]. +#
Day of the 
Month
Enter the day of the 
month and press #.+
#
On-hook.
for AM1
for PM
Press 1 for AM 
or 2 for PM.2
Enter the 4-digit 
password or 
press # to skip.
or#
Record the 
recipient’s 
name at 
the tone.
Enter the 
Area Code.
Area Code
IF NEEDED
Enter a Line 
Access Code to 
seize a CO line.
TO AN OUTSIDE PARTY
or
Enter the 
extension 
number.
TO AN EXTENSION
Extension 
No.
To insert a pause or 
special command, enter 
the partial number and 
wait for the options 
menu. Press [5] to enter 
a pause. Press [4] to 
continue entering the 
telephone number.
Line Access Code
Enter the 
telephone 
number.
Telephone 
No.
Enter the 4-digit 
password or 
press # to skip.
4-digit 
Passwordor#4-digit 
Password
Delivery 
Time
Press 2 
to accept.
2 
						

							Section 3     Sending Messages
20
3.5 Receiving External Delivery Messages
Use this feature to receive External Delivery Messages..The 4-digit password is not your password to log into your mailbox.
You can decide it freely each time you send an external delivery message. 
Be sure to share the 4-digit password with the message receiver.
You will not hear   for AM,   for PM when the System 
Administrator has set the time stamp of User Prompts as 24-h.
See Note about the Day of the Month entry in Section 2.2 Replying 
to Messages.
Important Note: When the VPS calls to an outside line via the KX-TD500 
PRI Card (KX-TD50290: PRI23 [ISDN Primary Rate Access Interface 
card]), be sure to add # after the telephone number (1112223333 in the 
example here):
Example: 9P1112223333#
Please contact your System Administrator.
The message will not be delivered if the password is incorrectly entered 3 
times; however, the receiver will hear the following information depending 
upon system programming of the VPS:
(1) If the Company Name is recorded (provided that your VPS model is the 
        KX-TVS80), it will be played.
(2) If the Callback Telephone Number has been registered, it will be played.
(3) If the Extension of the Owner (i.e., sender) has been registered, it will 
        be played.
This information helps the receiver to track down the message (or sender) 
if the receiver cannot remember the password.
It is possible for the receiver to be guided in a specified language (prompt). 
It is also possible for the receiver to select the language she wants. If you 
(as the sender of external messages) are interested in these options, 
please contact your System Administrator.
12
Pick up a call 
from the VPS. Press 1 to
receive the 
message.
1
Press #.
#4-digit Password
Enter the 
password that the 
sender assigned.On-hook.
IF NEEDED
Press     to 
end the call.