Panasonic Kx Tva50 Subscribers Manual

3.4  Remote Access
You can call the VPS while outside and log
in to your mailbox in order to listen to your
messages. There are 2 ways to log in to
your mailbox remotely:
• Automatic Log-in:
When logging in to your mailbox
remotely from a preprogrammed outside
telephone number (assigned as a Caller
ID number), you do not need to enter
any special commands or your mailbox
number. The VPS can recognize the
telephone number you are calling from
and therefore determine you are the
caller (see 5.17  Assigning...

4   Sending Messages
4.1  Sending Messages—
Overview
You can record messages and send them
to other subscribers, to PBX extension
users who do not have VPS mailboxes, and
even to outside parties. Messages can be
sent using one of the following features:
• Message Delivery:
Sending a message to other subscribers
(see 4.2  Message Delivery).
• External Message Delivery:
Sending a message to parties that do
not have VPS mailboxes, i.e., PBX
extension users and outside parties
(see 4.3  External Message...

4.2  Message Delivery
You can send messages to other
subscribers. You can specify message
recipients either by number or by subscriber
name.
To specify the recipients by number:
• Enter the subscriber’s mailbox number.
• Enter a Personal Group Distribution List
number (see 5.6  Personal Group
Distribution Lists for creating your own
Personal Group Distribution Lists).
• Enter a Mailbox Group number (these must be created by the System
Administrator; For more information,
consult your System...

• To enter 5:00, press [5] [#].
• To enter 5:15, press [5] [1] [5] [#].
7.
 for AM.
 for PM.
• This option may not be available if the VPS is programmed to use
24-hour time.
8. Enter the day of the month for delivery,
then 
.
For example:
• If today is February 16 and you enter
[1] [7] [#], the message will be
delivered tomorrow.
• If today is February 16 and you enter
[5] [#], the message will be delivered
on March 5.
9.
 to accept.
10.
 to make the message urgent.
 to continue.
11.
 to make the message...

4.3  External Message
Delivery
You can send messages to outside parties
and to PBX extension users who do not
have their own VPS mailboxes. After you
record your message, the VPS will dial the
appropriate telephone numbers and/or
extension numbers, and once the party on
the other end answers the call, the VPS can
play back your recorded message. You can
specify message recipients by:
• Extension number
• Outside telephone number
• External Message Delivery List number (see 5.7  External Message Delivery...

2.Enter the desired list number ( or
).
3. Enter a 4-digit password required for
listening to the message.
• Press [#] if you do not want to set a password.
4.
 for immediate delivery, then go to
"Recording Your Message".
• To set message delivery time, go to "Setting Message Delivery Time".
Setting Message Delivery Time
1. Enter the desired delivery time, then
.
For example:
• To enter 5:00, press [5] [#].
• To enter 5:15, press [5] [1] [5] [#].
2.
 for AM.
 for PM.
• This option may not...

4.4  Receiving External
Delivery Messages
When you send an External Delivery
Message, the VPS will call each of the
specified recipients. When a recipient
answers the call, the VPS will guide him or
her through the following procedure. After a
recipient has listened to an External
Delivery Message, he or she can send you
a reply to your message, and even set
urgent or private message status.
1.
 to receive the message.
2. Enter the 4-digit password, then 
.
• If you did not set a password, this step will...

5   Other Features
5.1  Call Transfer
When a call reaches your extension via the
Automated Attendant service, normally your
extension will ring and you can answer the
call. If you use the Call Transfer feature,
however, the VPS can handle the call in a
number of ways. The status you set for Call
Transfer determines what happens to the
call. You can set one of the following:
Call Blocking:  The call will be handled by
the Incomplete Call Handling feature (see
5.2  Incomplete Call Handling), which allows...

5.2  Incomplete Call
Handling
When a call is directed to your extension via
the Automated Attendant service,
Incomplete Call Handling will handle the
calls if:
• You do not answer the call (These calls are considered "no answer" calls).
• You are on another call (These calls are
considered "busy" calls).
• You have set Call Blocking (see 5.1  Call
Transfer).
The status you set for Incomplete Call
Handling determines what happens to these
calls. You can set one or more of the
following for...

5.3  Assigning Your
Covering Extension
A Covering Extension is an extension that
receives your calls instead of you. Your calls
can be transferred to your Covering
Extension in 2 ways:
• By the Incomplete Call Handling
Feature:
When the Incomplete Call Handling
feature handles the call (i.e., if you do
not answer, if you are on another call, or
if you have set Call Blocking), it will be
transferred to your Covering Extension
if you have set Incomplete Call Handling
to  "Transfer to Covering Extension...