Panasonic Kx Tg6582 Operating Instructions Manual
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Answering System for Landline 51For assistance, please visit http://www.panasonic.com/help To adjust the speaker volume, press {^} or {V} repeatedly. You can answer the call by pressing {SP-PHONE }. To turn off while screening a call, press {V} repeatedly until the sounds goes off. Note: L If you adjust the speaker volume while listening to messages or talking on the intercom, the speaker volume for call screening is turned on again. Greeting message When the unit answers a call, a greeting message is played to callers. You can use either: – your own greeting message – a pre-recorded greeting message Recording your greeting message 1 {MENU } i { # }{3 }{0}{2} 2{V} /{^} : “Yes ” i { SELECT } 3After a beep sounds, hold the handset about 20 cm (8 inches) away and speak clearly into the microphone (2 minutes max.). 4Press {STOP } to stop recording. 5{OFF} Using a pre-recorded greeting message The unit provides 2 pre-recorded greeting messages: – If you erase or do not record your own greeting message, the unit plays a pre-recorded greeting asking callers to leave a message. – If the message recording time (page 55) is set to “Greeting only ”, callers’ messages are not recorded and the unit plays a different pre- recorded greeting message asking callers to call again. Resetting to a pre-recorded greeting message If you want to use a pre-recorded greeting message once you record your own greeting message, you need to erase your own greeting message. 1{ MENU } i { # }{3 }{0}{4} 2{YES } i { OFF } Playing back the greeting message 1 {MENU } i { # }{3 }{0}{3} 2{OFF} Listening to messages using the base unit When new messages have been recorded, the message indicator on the base unit flashes. Press {6 }. L If new messages have been recorded, the base unit plays back new messages. L If there are no new messages, the base unit plays back all messages. Operating the answering system during playback Base unit KeyOperation {^} or {V} Adjust the speaker volume { 7 } Repeat message *1 TG658x(e).book Page 51 Friday, February 26, 2010 7:50 AM
Answering System for Landline 52For assistance, please visit http://www.panasonic.com/help *1 If pressed within the first 5 seconds of a message, the previous message is played. Erasing all messages Press {ERASE } 2 times while the unit is not in use. Listening to messages using the handset When new messages have been recorded: – “New message ” is displayed. – The message indicator on the handset flashes slowly if the message alert feature is turned on (page 56). 1To listen to new messages: {MENU } i { # }{3 }{2}{3} To listen to all messages: { MENU } i { # }{3 }{2}{4} 2When finished, press {OFF }. Note: L To switch to the receiver, press {C}. Operating the answering system {MENU } i {V} /{^} : “Answering device ” i { SELECT } *1 If pressed within the first 5 seconds of a message, the previous message is played. *2 To resume playback: {V} /{^} : “ Playback” i { SELECT } *3 You can also erase as follows: {ERASE} i {V} /{^} : “Yes” i { SELECT } { 8 } Skip message { ■ } (STOP) Stop playback { ERASE }Erase currently playing message KeyOperationKeyOperation {^} or {V} Adjust the receiver/speaker volume (during playback) { 1 } or { } Skip message (during playback) { 3 } Enter the “Settings” menu { 4 } Play new messages { 5 } Play all messages { 6 } Play greeting message { 7 }{6 } Record greeting message { 8 } Turn answering system on { PAUSE }Pause message *2 {9 } or { STOP } Stop recording Stop playback { 0 } Turn answering system off {*}{4 } *3Erase currently playing message {*}{5 } Erase all messages {*}{6 } Reset to a pre- recorded greeting message TG658x(e).book Page 52 Friday, February 26, 2010 7:50 AM
Answering System for Landline 53For assistance, please visit http://www.panasonic.com/help Calling back (Caller ID subscribers only) If caller information is received for the call, you can call the caller back while listening to a message. 1Press {PAUSE } during playback. 2{V} /{^} : “Call back ” i { SELECT } Editing the number before calling back 1Press {PAUSE } during playback. 2{V}/ {^}: “Edit & Call ” i { SELECT } 3Press {EDIT } repeatedly until the phone number is shown in the desired format (page 45). i {C} L To call back using a cellular line, continue from step 2, “Making cellular calls”, page 20. Erasing all messages 1 {MENU } i { # }{3 }{2}{5} 2{V} /{^} : “Yes ” i { SELECT } i { OFF} Voice memo Recording a voice memo You can use the base unit to leave a voice memo (voice message) for yourself or someone else (3 minutes max.). Voice memos can be played back later with the same operation used to play back answering system messages. 1{MEMO } 2After the unit beeps, speak clearly about 20 cm (8 inches) away from the microphone. 3To stop recording, press {■ } (STOP). Remote operation Using a touch-tone phone, you can call your phone number from outside and access the unit to listen to messages or change answering system settings. The unit’s voice guidance prompts you to press certain dial keys to perform different operations. Remote access code A 3-digit remote access code must be entered when operating the answering system remotely. This code prevents unauthorized parties from listening to your messages remotely. The default setting is “111”. Important: L To prevent unauthorized access to this product, we recommend that you regularly change the remote code. 1{MENU } i { # }{3 }{0}{6} 2Enter the desired 3-digit remote access code. 3{SAVE } i { OFF} Deactivating remote operation Press {*} in step 2 on “Remote access code”, page 53. L The entered remote access code is deleted. Using the answering system remotely 1 Dial your landline phone number from a touch-tone phone. 2After the greeting message starts, enter your remote access code. TG658x(e).book Page 53 Friday, February 26, 2010 7:50 AM
Answering System for Landline 54For assistance, please visit http://www.panasonic.com/help LThe unit announces the number of new messages. L The voice guidance announcements are different depending on the voice guidance language setting (page 14). 3Follow the voice guidance prompts as necessary or control the unit using remote commands (page 54). 4When finished, hang up. Note: L You can also leave a message just as any outside caller can. After the greeting message starts, press {*} to skip the greeting message and record your message after the beep. Voice guidance When the English voice guidance is selected During remote operation, the unit’s voice guidance starts and prompts you to press {1 } to perform a specific operation, or press {2 } to listen to more available operations. Note: L If you do not press any dial keys within 10 seconds after a voice guidance prompt, the unit disconnects your call. When the Spanish voice guidance is selected To start the voice guidance, press {9 }. The voice guidance announces the available remote commands (page 54). Note: L If you do not press any dial keys within 10 seconds after a voice guidance prompt, the unit disconnects your call. Remote commands You can press dial keys to access certain answering system functions without waiting for the voice guidance to prompt you. *1 If pressed within the first 5 seconds of a message, the previous message is played. *2 For English voice guidance only *3 For Spanish voice guidance only Turning on the answering system remotely If the answering system is off, you can turn it on remotely. 1Dial your phone number from a touch-tone phone. 2Let the phone ring 15 times. L A long beep is heard. 3Enter your remote access code within 10 seconds after the long beep. KeyOperation { 1 } Repeat message (during playback) *1 {2 } Skip message (during playback) { 4 } Play new messages { 5 } Play all messages { 9 } Stop playback *2 Start voice guidance*3 {0 } Turn answering system off {*}{4 }Erase currently playing message {*}{5 }Erase all messages {*}{# }End remote operation (or hang up) TG658x(e).book Page 54 Friday, February 26, 2010 7:50 AM
Answering System for Landline 55For assistance, please visit http://www.panasonic.com/help LThe greeting message is played back. L You can either hang up, or enter your remote access code again and begin remote operation (page 53). Answering system settings Number of rings before the unit answers a call You can change the number of times the phone rings “Ring count ” before the unit answers calls. You can select 2 to 7 rings, or “Toll saver ”. The default setting is “4 rings”. “Toll saver ”: The unit’s answering system answers at the end of the 2nd ring when new messages have been recorded, or at the end of the 5th ring when there are no new messages. If you call your phone from outside to listen to new messages (page 53), you know that there are no new messages when the phone rings for the 3rd time. You can then hang up without being charged for the call. 1{ MENU } i { # }{2 }{1}{1} 2{V} /{^} : Select the desired setting. i { SAVE} i { OFF} For voice mail service subscribers If you subscribe to a flat-rate service package that includes Caller ID, call waiting, voice mail, and unlimited local/regional/long distance calls, please note the following: L To use the voice mail service provided by your service provider/telephone company rather than the unit’s answering system, turn off the answering system (page 50). L To use this unit’s answering system rather than the voice mail service provided by your service provider/ telephone company, please contact your service provider/telephone company to deactivate your voice mail service. If your service provider/telephone company cannot do this: – Set this unit’s “Ring count ” setting so that this unit’s answering system answers calls before the voice mail service of your service provider/telephone company does. It is necessary to check the number of rings required to activate the voice mail service provided by your service provider/telephone company before changing this setting. – Change the number of rings of the voice mail service so that the answering system can answer the call first. To do so, contact your service provider/telephone company. Caller’s recording time You can change the maximum message recording time allowed for each caller. The default setting is “3 min”. 1{MENU } i { # }{3 }{0}{5} 2{V} /{^} : Select the desired setting. i { SAVE} i { OFF } Selecting “Greeting only” You can select “Greeting only ” which sets the unit to announce a greeting message to callers but not record messages. Select “Greeting only ” in step 2 on “Caller’s recording time”, page 55. TG658x(e).book Page 55 Friday, February 26, 2010 7:50 AM
Answering System for Landline 56For assistance, please visit http://www.panasonic.com/help Note: LWhen you select “Greeting only ”: – If you do not record your own message, the unit will play the pre- recorded greeting-only message asking callers to call again later. – If you use your own message, record the greeting-only message asking callers to call again later (page 51). Message alert You can select whether or not the message indicator on the handset flashes slowly when new messages are recorded. The default setting is “On”. Important: L If you stored the voice mail access number (page 57), the message indicator also flashes for newly recorded voice mail messages from the landline (page 58). 1{MENU } i { # }{3 }{4}{0} 2{V} /{^} : Select the desired setting. i { SAVE} i { OFF} Note: L While message alert is on, battery operating time is shortened (page 9). TG658x(e).book Page 56 Friday, February 26, 2010 7:50 AM
Voice Mail Service for Landline 57For assistance, please visit http://www.panasonic.com/help Voice mail service for landline Voice mail is an automatic answering service offered by your service provider/telephone company. After you subscribe to this service, your service provider/telephone company’s voice mail system answers calls for you when you are unavailable to answer the phone or when your line is busy. Messages are recorded by your service provider/ telephone company, not your telephone. Please contact your service provider/ telephone company for details of this service. Important: LTo use the voice mail service provided by your service provider/telephone company rather than the unit’s answering system, turn off the answering system (page 50). For details, see page 55. L You need to store the voice mail access number to activate the message alert feature (page 56) for voice mail service. Storing the voice mail (VM) access number In order to listen to your voice mail messages, you must dial your service provider/telephone company’s voice mail access number. Once you have stored your voice mail access number, you can dial it automatically (page 58). 1{MENU } i { # }{3 }{3}{1} 2Enter your access number (24 digits max.). i { SAVE} i { OFF } Note: L When storing your voice mail access number and your mailbox password, press {PAUSE } to add pauses (page 21) between the access number and the password as necessary. Contact your service provider/telephone company for the required pause time. Example: To erase the voice mail access number 1{ MENU } i { # }{3 }{3}{1} 2Press and hold { CLEAR} until all digits are erased. i { SAVE} i { OFF } Voice mail (VM) tone detection Your service provider/telephone company sends special signals (sometimes called “voice mail tones” or “stutter tones”) to the unit to let you know you have new voice mail messages. If you hear a series of dial tones followed by a continuous dial tone after you press {C}, you have new voice mail messages. Soon after you hang up a call or after the phone stops ringing, your unit checks the phone line to see if new voice mail messages have been recorded. Turn this feature off when: – You do not subscribe to voice mail service. – Your service provider/telephone company does not send voice mail tones. – Your phone is connected to a PBX. If you are not sure which setting is required, contact your service provider/telephone company. 1-222-333-4444 VM access number Pauses PasswordPPPP 8888 TG658x(e).book Page 57 Friday, February 26, 2010 7:50 AM
Voice Mail Service for Landline 58For assistance, please visit http://www.panasonic.com/help Turning VM tone detection on/off The default setting is “On”. 1{MENU } i { # }{3 }{3}{2} 2{V}/ {^}: Select the desired setting. i { SAVE } i { OFF } Listening to voice mail messages The unit lets you know that you have new voice mail messages in the following ways: –“New Voice Mail ” is displayed on the handset if message indication service is available. – The message indicator on the handset flashes slowly if the message alert feature is turned on (“Message alert”, page 56). 1{MENU } i { # }{3 }{3}{0} L The speakerphone turns on. 2Follow the pre-recorded instructions. 3When finished, press {OFF }. Note: L If the handset still indicates there are new messages even after you have listened to all new messages, turn it off by pressing and holding { #} until the handset beeps. L If your voice mail service uses voice mail tones and a message is over 3 minutes long, the handset may not indicate new messages. L If your voice mail service uses voice mail tones, the tones are heard from any phone connected to the same line. If you want to use another phone to listen to voice mail messages, you have to dial your access number manually. TG658x(e).book Page 58 Friday, February 26, 2010 7:50 AM
Intercom/Locator 59For assistance, please visit http://www.panasonic.com/help Intercom Intercom calls can be made: – between handsets – between the handset and base unit Note: LIf you receive an outside call while talking on the intercom, you hear 2 tones. – To answer the call with the handset, press {OFF} , then press {C}. – To answer the call with the base unit, press {SP-PHONE } 2 times. L When paging unit(s), the paged unit(s) beeps for 1 minute. Making an intercom call 1 {MENU } i { INT } 2{V}/{^} : Select the desired unit. i { SELECT } L To stop paging, press {OFF }. 3When you finish talking, press {OFF} . 1Press {INTERCOM }. When 2 or more handsets are registered: – To page a specific handset, enter the handset number. – To page all handsets, press {0 } or wait for a few seconds. L To stop paging, press {INTERCOM }. 2When you finish talking, press {INTERCOM }. Answering an intercom call 1 Press {C} to answer the page. 2When you finish talking, press {OFF} . 1Press {INTERCOM } to answer the page. 2When you finish talking, press { INTERCOM }. Handset locator You can locate a misplaced handset by paging it. 1Base unit: { LOCATOR } L All registered handsets beep for 1 minute. 2To stop paging: Base unit: { LOCATOR } Handset: Press {C}, then press {OFF }. Transferring calls, Conference calls Outside calls can be transferred or a conference call with an outside party can be made: – between 2 handsets – between the handset and base unit 1During an outside call, press {INT } to put the call on hold. Handset Base unit Handset Base unit Handset TG658x(e).book Page 59 Friday, February 26, 2010 7:50 AM
Intercom/Locator 60For assistance, please visit http://www.panasonic.com/help 2{V}/{^} : Select the desired unit. i { SELECT } 3Wait for the paged party to answer. LIf the paged party does not answer, press {C} to return to the outside call. 4To complete the transfer: Press {OFF} . L The outside call is being routed to the destination unit. To establish a conference call: Press {CONF }. L To leave the conference, press {OFF} . The other 2 parties can continue the conversation. L To put the outside call on hold, press {HOLD }. To resume the conference, press {CONF }. 1During an outside call, press {INTERCOM }. When 2 or more handsets are registered: – To page a specific handset, enter the handset number. – To page all handsets, press {0 } or wait for a few seconds. 2Wait for the paged party to answer. L If paged party does not answer, press {INTERCOM } to return to the outside call. 3To complete the transfer: Press {SP-PHONE }. L The outside call is being routed to the handset. To establish a conference call: Press {CONF }. L To leave the conference, press {SP-PHONE }. The other 2 parties can continue the conversation. L To put the outside call on hold, press {HOLD }. To resume the conference, press {CONF }. Answering a transferred call Press {C} to answer the page. Press {SP-PHONE} to answer the page. Base unit Handset Base unit TG658x(e).book Page 60 Friday, February 26, 2010 7:50 AM