Panasonic Kx Tg6500 Operating Instructions Manual

							Useful Information Answering System Preparation
41
Telephone System
For assistance, please call: 1-800-211-PANA(7262)
Caller ID Service
This unit is compatible with Caller ID services offered by your telephone company. If 
you subscribe to Caller ID, caller names and phone numbers will be displayed and 
recorded in the Caller List.
How Caller ID information is displayed
When a call comes in, the unit will ring and Caller ID 
information will be received. The handset display will 
show the caller’s information
* and the called line.
•After you answer the call, the display will show the 
length of the call.
*Personalized Name Display
If you receive a call from one of the phone numbers stored in the phone book, the 
handset will show the caller’s name stored in the phone book instead of incoming 
caller’s name.
•Numbers and names programmed in the phone book will be displayed in the 
Caller List as programmed regardless of Auto Edit feature.
•If the handsets each have the same phone number stored with a different name, 
each handset will display the name stored in its own phone book.
•If the unit does not receive Caller ID information, one of the following will be 
displayed:
•Depending on radio communications with the base unit, the handset may not 
display Caller ID information immediately after the first ring.
•If your unit is connected to a PBX which does not support Caller ID, you cannot 
access Caller ID service.
•Name display service may not be available in some areas. For further information, 
please contact your telephone company.
•If you subscribe to both Caller ID and Call Waiting with Caller ID service (CWID), 
when a second call is received on the same line while talking, a call waiting tone 
will be heard and the second caller’s information will be displayed (p. 66). 
Contact your telephone company for details about availability in your area, and to 
verify that CWID service is activated on your telephone line.
•If both lines receive calls at the same time, each caller’s information will be 
displayed alternately.
DisplayMeaning
Out of areaThe caller dialed from an area which does not provide 
Caller ID service.
Private callerThe caller requested not to send his/her information.
Long distanceThe caller made a long distance call.
ROBINSON,TINA
1-555-222-3333
-----Line1------
 Example
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							42
Using the Caller List
The unit can record information up to 50 different callers for both lines combined 
and store this information in the Caller List. Caller information is sorted by the most 
recent call to the oldest. When the 51
st call is received, the information from the 1st 
call is deleted.
 
The unit will also tell you how many calls you missed while you were out or 
unavailable to answer the phone. 
Viewing the Caller List 
•If there is no name information for a caller and you do not store the name and 
phone number in the phone book, the display will only show the phone number.
•Each handset has its own Caller List. If you viewed the Caller List or answered a 
call on one handset, the same information in the other handsets will be displayed 
as “missed”.
•If you do not press any buttons for 60 seconds, the unit will exit the Caller List.The handset display will show the number of 
calls you missed.
Press [d] or [B] to review calls logged in the 
Caller List.
•You can also press the soft key ( ), then 
press the soft key ( =Caller 
Identification) to enter the Caller List.
•After viewing the missed call entries, “missed 
calls” will disappear from the display.
1Press [d] or [B] to enter the Caller List.
2To search from the most recent call, press [d]. 
To search from the oldest call, press [B].
•The caller’s name and number, the called line (  
or  ) and the time and date of the call are 
displayed.
3Press [OFF] to exit the list.
10 missed calls
  LINE1LINE2SEARCH
SEARCH
CID
Handset
Ex. 10 calls missed.
  Caller list
10 missed calls
 
dB=Scroll list
1
2
SMITH,JACK
1-555-333-4444 
 3:10P JUN.101
Example
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							Useful Information Answering System Preparation
43
Using the Caller List
Telephone System
For assistance, please call: 1-800-211-PANA(7262)
What “ ” and “ ” mean
Indication of which line the caller information was 
received from.
What “Q” means
“Q” indicates you have already viewed this calling 
information or answered the call. If the same caller calls 
again, the call entry with the “Q” will be replaced with the 
new call entry.
If a caller calls more than once
The number of times the same caller called is displayed 
(“
×2” to “×9”). The date and time of the most recent call 
will be recorded. After viewing a caller’s information, “
×2” 
to “
×9” will be replaced with “Q”.
Calling Back from the Caller List 
•In some cases, you may have to edit the number before dialing (p. 44). 
(Ex. You may have to delete “1” and the area code.)
•If a phone number is not displayed in the caller information, you cannot call that 
caller back from the Caller List.
1Press [d] or [B] to enter the Caller List.
2Scroll to the desired caller by pressing [d] or [B].
3Press [C] or [s].
OR
Press the soft key ( ), then press a line soft key ( ) or 
().
•If the line selection is “Auto” (p. 69) and you press [C] or [s], the indicated 
line will be selected. If the indicated line is already being used, press the soft 
key ( ), then select the other line by pressing the line soft key ( ) 
or ( ).
•The phone number is dialed.
SMITH,JACK
1-555-333-4444 
 3:10P JUN.101
 12
SMITH,JACK
1-555-333-4444 
 3:10P JUN.10 Q1
 
TURNER,CINDY
1-555-456-7890 11:20A JAN.12 ×32
Ex. Called 3 times. 
Handset
CALLLINE1
LINE2
CALLLINE1
LINE2
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							Using the Caller List
44
Editing the Caller’s Phone Number 
You can edit a phone number in the Caller List by removing its area code and/or the 
long distance code “1”. 
Once you call back an edited number, this unit can automatically edit incoming 
phone numbers from the same area code in the Caller List and each time you 
receive a call (Caller ID Number Auto Edit, p. 45). 
You can also edit a phone number to store it in the phone book (p. 46).
1Press [d] or [B] to enter the Caller List.
2Scroll to the desired caller by pressing 
[d] or [B].
3Press the soft key ( ).
4Press the soft key ( ) repeatedly 
until the number is shown in the desired 
format.
•Each time you press the soft key ( ), 
the number is rearranged into one of 3 
patterns.
F 
G  – 
H 1–   – 
•The order in which patterns F–H are 
displayed depends on how the telephone 
number is displayed in step 2.
5To call the edited number, press [C], [s], or a line soft key ( ) 
or ( ).
•If the line selection is “Auto” (p. 69), the indicated line will be selected by 
pressing [C] or [s]. If the indicated line is already being used, select the 
other line by pressing the line soft key ( ) or ( ).
•If Caller ID Number Auto Edit feature is turned on (factory preset is on), 
phone numbers with the same area code as the number you edited will now 
be updated in the Caller List and each time you receive a call.
•You can press [OFF] immediately after pressing [C], [s], or the line soft 
key ( ) or ( ) if you wish to activate the Auto Edit feature without 
actually dialing the number you just edited. 
Handset
PARKER,FRED
1-555-321-5555 1
 
CALL
EDIT
EDIT
Phone no.
Area codePhone no.
Area codePhone no.
555-321-5555   1G
321-5555       1F
1-555-321-5555 1H
LINE1
LINE2
LINE1LINE2
LINE1LINE2
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							Useful Information Answering System Preparation
45
Using the Caller List
Telephone System
For assistance, please call: 1-800-211-PANA(7262)
Caller ID Number Auto Edit 
Once you call back an edited number (p. 44), this unit can automatically edit 
incoming phone numbers from the same area code in the Caller List and each time 
you receive a call. For example, it can ignore the area code of calls originating from 
your area code, so that you can call these numbers from the Caller List without 
dialing the area code.
To activate this feature, you must edit a caller’s phone number in the Caller List 
(p. 44) by selecting pattern F, G, or H, then make a call to that number. Calls 
from numbers in that area code will be edited automatically. The unit can remember 
up to 4 area codes to be edited according to patterns F and G.
When the 5th area code is edited, the oldest area code is reset to pattern H. 
Phone numbers from the 4 most recently edited area codes will be automatically 
edited.
You can turn this feature on or off using the handset. The factory preset is ON.
To turn on or off Caller ID Number Auto Edit feature
•If you fail to reach your destination when making a call, the phone number you 
dialed might have an incorrect pattern. Edit the phone number with another 
pattern (p. 44).
•When this feature is turned off, the unit will still be able to display Caller ID, but 
incoming Caller ID numbers will not be automatically edited.
•If you move to another area you may need to turn this feature off to erase the 
previously edited area codes. To use this feature again, turn it on and reprogram 
the area codes you want to be edited once again.
1Press [MENU].
2Scroll to “Initial setting” by pressing 
[d] or [B], then press the soft key ( ). 
3Scroll to “Caller ID edit” by pressing [d] 
or [B], then press the soft key ( ).
4Select “Off” or “On” by pressing [d] or [B].
5Press the soft key ( ), then press [OFF].
Handset
SELECTInitial setting
SELECTCaller ID edit
Auto edit
:On 
SAVE
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							Using the Caller List
46
Storing Caller Information in the Phone Book 
Caller names and phone numbers that are in the Caller List can be stored in the 
phone book.
•You cannot store Caller List items in the phone book if a phone number is not 
displayed.
•Even if the Caller ID Number Auto Edit feature is turned on, phone numbers in the 
Caller List and the phone book will not be updated by storing an edited number in 
the phone book (p. 44, 45).
Erasing Caller Information 
To erase a specific caller To erase all entries 1
Press [d] or [B] to enter the Caller List.
2Scroll to the desired caller by pressing [d] or [B].
3Press the soft key ( ).
•To edit the phone number, press the soft key () repeatedly until the 
number is shown in the desired format (p. 44, step 4).
4Press the soft key ( ) again.
•If there is no name information for the caller, “Enter name” will be 
displayed.
— You can enter a name by performing the following steps:
(1) enter the name (p. 48), 
(2) press [d], and 
(3) press the soft key ( ).
— If a name is not required, press [d], then press the soft key ( ).
•To continue storing other items, repeat from step 2.
•To exit the Caller List, press [OFF].
Handset
SAVE
EDIT
SAVE
SAVE
SAVE
Handset
1Press [d] or [B] to enter the 
Caller List.
2Scroll to the desired caller by 
pressing [d] or [B].
3Press the soft key ( ).
•“Erased” is displayed.
•To erase other items, repeat 
from step 2.
•To exit the Caller List, press 
[OFF].
ERASE
1Press [d] or [B] to enter the 
Caller List.
•Before erasing all entries, make 
sure that “0 missed call” is 
displayed.
2Press the soft key ( ).
•“All erase?” is displayed.
•To cancel erasing, press the soft 
key 
().
3Press the soft key ( ).
•“All erased” is displayed and 
all entries in your Caller List are 
erased.
ERASE
NO
YES
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							Useful Information Answering System Preparation
47
Telephone System
For assistance, please call: 1-800-211-PANA(7262)
Phone Book
The handset can store up to 50 names and phone numbers in its phone book. You 
can make a call by selecting a name or number from the phone book, and copy 
phone book items from one handset to another (p. 52, 53).
Storing Names and Numbers 
•In step 1, you can also enter the phone book from the function menu:
(1) press [MENU], (2) scroll to “Phone book” by pressing [d] or [B], then 
(3) press the soft key ( ).
•If a pause is required when dialing, press [REDIAL/PAUSE] in step 4. A pause is 
stored in a phone number as one digit (p. 65).
•To store numbers for calling card access (see “Chain Dial” on page 50), we 
recommend you add pauses after each item. Storing pauses with numbers will 
prevent misdialing (p. 65). The delay time necessary will depend on your 
telephone company.
1Press the soft key ( ), then press the soft 
key (C).
•The display will show the number of stored items.
2Press the soft key ( ).
3Enter a name of up to 16 characters with the 
dialing buttons (
[0] to [9]) (p. 48), then press [d].
•To move the cursor, press the soft key () or 
().
•If a name is not required, press [d] then go to 
step 4. 
4Enter a phone number of up to 32 digits. 
•To delete a digit, press the soft key (). 
To erase all of the digits, press and hold the soft 
key 
().
5Press [d].
•If you want to change the name, press the soft key 
( ). The display returns to step 3. Change 
the name.
•If you want to change the number, press [B]. The 
display returns to step 4. Change the number.
6Press the soft key ( ).
•To continue storing other items, repeat from step 2.
7Press [OFF].
Handset
SEARCH   Phone book
    10 items
0-9=Name search
 
dB=Scroll list
ADD
f
g
Enter name
To|m
d=Next
CLEAR
CLEAR
Enter phone no.
5557654321|
d=Next
EDIT
Tom
555-765-4321
SAVE
SELECT
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							Phone Book
48
Selecting characters to enter names
Enter names using the dialing buttons. Press each button until the desired 
character is displayed. 
•Pressing each button selects a character in the order shown below.
For example, to enter “Tom”:
1. Press [8] 4 times.
2. Press [6] 3 times, then press the soft key 
() 
to move the cursor.
3. Press [6] once.
If you make a mistake while entering a name
1. Press the soft key () or () to move the cursor to the incorrect 
character.
2. Press the soft key 
() to delete the character.
•Each time you press the soft key (), a character is erased.
•To erase all characters, press and hold the soft key 
().
3. Enter the correct character.
Dialing from the Phone Book 
 Keys Characters KeysCharacters
[1]
#& ’ ( );,–. /1[6]mn oMNO6
[2]abcABC2[7]pq r sPQRS7
[3]de f DEF3[8]tuvTUV8
[4]gh iGHI 4[9]wx y zWXYZ9
[5]jklJKL5[0]0Space
Moves the cursor to the left.
Moves the cursor to the right. (To enter another character using the same 
number key, move the cursor to the next space.)
1Press the soft key ( ), then press the 
soft key (C).
•The display shows the number of stored items.
•You can press the soft key 
() to view the 
first item.
f
g
|T
To|g
To|m
fg
CLEAR
CLEAR
CLEAR
Handset
SEARCH
SEARCH
   Phone book
    10 items
0-9=Name search
 
dB=Scroll list
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							Useful Information Answering System Preparation
49
Phone Book
Telephone System
For assistance, please call: 1-800-211-PANA(7262) •In step 1, you can also enter the phone book from the function menu:
(1) press [MENU], (2) scroll to “Phone book” by pressing [d] or [B], then 
(3) press the soft key ( ).
•If “No items stored” is displayed in step 1, the phone book is empty.
•To exit the phone book, press [OFF].
To search for a name by initial
1. Press the soft key ( ), then press the soft key (C).
2. Press the dialing button for the first letter of the desired name until any 
name with the same initial is displayed (see the Index table below).
Ex. To find “Frank”, press [3] repeatedly until the first item under “F” is displayed.
•If there are no items beginning with the character you selected, the first item in 
the next alphabetical index will be displayed.
3. Press [d] repeatedly until the desired name is displayed.
Index table
2Scroll to the desired item. To scroll down, 
press [d]. To scroll up, press [B].
3Press [C] or [s].
OR
Press the soft key ( ), then press a line soft key ( ) or 
().
•The phone number is dialed.
KeysIndexKeysIndex
[1]Symbols, 1[6]M, N, O, 6
[2]A, B, C, 2[7]P, Q, R, S, 7
[3]D, E, F, 3[8]T, U, V, 8
[4]G, H, I, 4[9]W, X, Y, Z, 9
[5]J, K, L, 5[0]0, Space
Items are sorted in the following order:
1Alphabet letters (Alphabetical)
2Space &  ’  (  )  ,  –  .  /
3Numbers 0 to 9
4#    
;
5Telephone numbers (If no name is stored)
Frank
555-456-7890
CALLLINE1
LINE2
SELECT
SEARCH
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							Phone Book
50
Chain Dial 
You can dial a combination of phone book or manual key pad entries while making 
a call. This feature can be used, for example, to first automatically dial a calling card 
access number that you have stored in the phone book, then manually or 
automatically dial your PIN and then automatically dial the destination number from 
the phone book.
Ex. Using a long distance calling card
•To prevent misdialing, we recommend you add pauses where needed when 
storing numbers. For example, add pauses after a calling card access number 
and your PIN when storing in the phone book (p. 47).
1. Search and dial from the phone book: 1-800-012-3456 (Calling card access 
number) 
•The voice guidance may be announced.
2. Search and dial from the phone book: 1234 (Calling card PIN)
3. Search and dial from the phone book: 1-555-012-3456 (Destination Number)
•If you have rotary or pulse service, you need to press [*] before pressing 
[MENU] in step 1 to change the dialing mode temporarily to tone.
1While you are on a call;
Press [MENU].
2Press the soft key ( ) at “1=Phone 
book”, or press [1].
3Search for the desired item by pressing [d] 
or [B].
•To search for an item by initial, see page 49.
4Press the soft key ( ).
•The phone number is dialed.
•If required, repeat steps 1 to 4 for any remaining numbers.
Handset
1=Phone book
2=Privacy on
3=Booster on
SELECT   Phone book
    30 items
0-9=Name search
 
dB=Scroll list
Alan
1-555-012-3456
CALL
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