Panasonic Kx Tg5480 Operating Instructions Manual

							Telephone System
Useful Information Answering System Preparation
71For assistance, please call: 1-800-211-PANA(7262)
Erasing Messages
The unit will announce the remaining recording time after playback if it is less than 
10 minutes. New messages cannot be recorded when:
— “Memory full” is heard.
—
“” flashes on the base unit.
— ANSWER ON indicator flashes rapidly (when the Answering System is on).
Erase unnecessary messages. We recommend you erase unnecessary messages 
after each playback.
Erasing a specific message 
Press[ERASE] while the message you want to erase is being played.
•A beep sounds, then the next message is played. To exit playback mode, press 
[STOP] 2 times.
Press[*][4] while the message you want to erase is being played.
•A beep sounds, then the next message is played. To exit remote operation mode, 
press [OFF].
Erasing all messages
You can erase all caller messages and all memo messages in one operation. 
•The greeting message(s) will not be erased.
•If the Answering System was turned on for only one of the 2 lines, only caller 
messages for that line and memo messages are erased. Caller messages 
recorded for the other line are not erased.
If you want to erase caller messages only for the desired line(s), select the line(s).
To erase all messages for the desired line(s)
1. Select the line(s) by pressing [LINE SELECT].
2. Press [ERASE].
3. Within 10 seconds, press [ERASE] again. Wait until “No messages” is heard.
•While erasing messages, alarm tones will be heard.
•All messages for the line(s) are erased. Memo messages are not erased.
1Press[ERASE] while the base unit is not being used.
•“To erase all messages, press ERASE again” is heard.
2Within 10 seconds, press [ERASE] again. Wait until “No messages” is 
heard.
•While erasing messages, alarm tones will be heard.
•All messages for the line(s) and memo messages are erased.
FULL
Base Unit
Handset
Base Unit 
						

							72
Erasing Messages
•Information in the Caller List will not be erased. To erase caller information, see 
page 45.
To erase all messages for the desired line(s)
1. Press the soft key (
), then press the soft key ( ).
2. Select the line(s) by pressing [#][1] (LINE 1), [#][2] (LINE 2) or [#][0]
(LINE 1 and LINE 2).
3. Press [*][5] to erase all messages for the line(s). Wait until “No 
messages” is heard.
•While erasing messages, alarm tones will be heard.
•All messages for the line(s) are erased. Memo messages are not erased.
•To end remote operation, press [OFF].
Recording a Memo Message
You can record a voice memo message of up to 3 minutes for other users or 
yourself.
•If you record for over 3 minutes in step 2, the unit will stop recording. 
•If “ ” is displayed, 6 beeps sound and “Your message was not recorded. Record your 
message again.” is announced, start again from step 1.
1Press the soft key (), then press the soft key ( ).
2Press[*][5] to erase all messages. Wait until “No messages” is heard.
•While erasing messages, alarm tones will be heard.
•All messages for the line(s) and memo messages are erased.
•To end remote operation, press [OFF].
1Press[MEMO].
2 After the long beep, talk clearly 20 cm (8 inches) away from the MIC.
•The base unit display shows the elapsed recording time.
•If the elapsed recording time exceeds 99 seconds, the counter continues 
from 00 to indicate 100 seconds.
3When finished, press [MEMO] or [STOP].
•The NEW MESSAGE indicator flashes.
Handset
SEARCHPLAY
SEARCHPLAY
Base Unit 
						

							Telephone System
Useful Information Answering System Preparation
73For assistance, please call: 1-800-211-PANA(7262)
Transferring a Call to the Answering System
When you answer a call and the caller wants to talk to someone who is not 
available, you can transfer the caller to the Answering System, where the caller can 
leave a message. 
Tell the outside caller you will transfer him or her to the Answering System. 
•Even if you subscribe to Caller ID (p. 40), Caller ID information will not be 
displayed while the message is being played. The Caller ID information will be 
recorded in the Caller List (p. 41) if the transferred call is an incoming call.
•If you set the caller’s recording time to “Greeting only” (p. 29), the caller cannot 
leave a message.
1Press[HOLD/INTERCOM]during a call.
•The call is put on hold.
2Press[9] to hang up the call. 
The caller will hear the greeting (p. 27), then he or she can leave a message 
after the beep.
Interrupting remote operation
If another user is calling from a remote location to operate the Answering 
System and you mistakenly answer the call, repeat steps 1 and 2 above.
•The user can then operate the Answering System, by entering the remote code 
(see “Remote Operation from a Touch Tone Phone” 
on page 74).
Handset
Handset display
Press extension# 
to transfer
1-4=Handset
0=Base 9=Mailbox
After you press [9]: 
						

							74
Remote Operation from a Touch Tone Phone
While outside, you can operate the Answering System 
from any touch tone phone. A synthesized voice menu 
will guide you through the Answering System (p. 76).
•To skip the voice menu and operate the unit directly, 
see page 77.
Summary of remote operation
•The unit will announce the remaining recording time after playback if it is less than 
10 minutes.
•The messages are saved.
•If the unit announces “No new messages”, there are only old messages. If “No
messages” is announced, there are no messages.
•If 65 or more new messages have been recorded, the unit will not announce the 
number of new messages during playback.
*After selecting the line(s), messages for the line(s) will be played. Memo 
messages will not be played.
Call your unit from a touch tone phone.
Enter the remote code (p. 75) 
during or after the greeting.
•The unit will announce the number 
of new messages (caller 
messages for the line(s) for which 
the Answering System is turned 
on, plus memo messages). The 
new messages will be played.
To listen to messages for the 
desired line(s): 
Enter the remote code, then press 
[#][1] (LINE 1), [#][2] (LINE 2) or 
[#][0] (LINE 1 and LINE 2).*
•The unit will announce the number 
of new messages for the line(s). The 
new messages will be played.
After 3 seconds, the voice menu will start (p. 76).
Follow the menu or enter direct commands (p. 77).
To end remote operation, hang up.
To listen to messages for the desired line(s), press [#][1] (LINE 1), [#][2]
(LINE 2) or [#][0] (LINE 1 and LINE 2).* 
						

							Useful Information Answering System Preparation
75
Remote Operation from a Touch Tone Phone
Telephone System
For assistance, please call: 1-800-211-PANA(7262)
Remote Code 
The remote code prevents unauthorized people from accessing your unit and 
listening to your messages. Choose any 2-digit number (00–99) for your remote 
code.
The factory preset remote code is “11”. If you do not program your own remote 
code, you can use “11”. 
To confirm the remote code, repeat steps 1 to 4.
•The remote code is displayed. When finished, press [OFF].
1Press[MENU].
2Scroll to “Initial setting” by pressing 
[d]or [B], then press the soft key ( ).
3Press the soft key ( ) at “Set
answering”.
4Scroll to “Remote code” by pressing [d]or 
[B], then press the soft key ( ).
5Enter a 2-digit remote code (00–99).
6Press the soft key ( ).
7Press[OFF].
Handset
SELECTInitial setting
SELECT
Set answering
SELECTRemote code
Remote code
:35
Ex. Entered 35.
SAVE 
						

							Remote Operation from a Touch Tone Phone
76
Press[1].
Press[1].
Press[1].
Press[1].
Press[1]. Press[2].
Press[2].
Press[2].
Press[2].
Press[2].
Vo i c e  M e n u
The shaded parts are voice prompts.
•3 seconds after playback, the voice menu will start again from the beginning.
•The unit will announce the remaining recording time after playback if it is less than 
10 minutes.
•If you hear “Memory full” after playback, erase unnecessary messages (p. 77).
•To listen to messages for the desired line(s), press [#][1] (LINE 1), [#][2](LINE 2) 
or[#][0](LINE 1 and LINE 2). Memo messages will not be played. 
If you erase all messages after selecting the line(s), all messages for the line(s) 
will be erased. Memo messages will not be erased.
•If you do not press any buttons within 10 seconds after a voice prompt, “Thank you 
for your call” will be heard and the call will be disconnected. Press 1 to play back all messages.
Press 2 for other functions.All Message Playback.
All recorded messages are 
played back. At the end of the 
last message, “End of final 
message” is heard.
Press 1 to play back new messages.
Press 2 for other functions.New Message Playback.
Only new messages are played 
back. At the end of the last 
message, “End of final message”
is heard.
Press 1 to record your message.
Press 2 for other functions.Please leave your message.
1. Talk after the long beep.
2. When you finish recording a 
voice message, hang up.
Press 1 to erase all messages.
Press 2 for other functions.Wait until “No messages” is 
heard.
•All recorded messages are 
erased.
Press 1 to record your greeting.
Press 2 for other functions.Press 7 to record your greeting.
Press 9 to end recording.
1. Press [7].
2. After the long beep, talk for 
up to 2 minutes.
3. Press [9] to finish.
•Your greeting will be played 
back for confirmation. 
						

							Useful Information Answering System Preparation
77
Remote Operation from a Touch Tone Phone
Telephone System
For assistance, please call: 1-800-211-PANA(7262)
Direct Remote Operation
Once you have entered the remote code (p. 76), you can also control your unit by 
direct commands instead of using the voice menu. To end the remote operation, 
hang up at anytime.
Direct commands
•If the Answering System is turned on for one line and you also want to turn on the 
system for the other line, press [#][0][8].
•To turn the Answering System off for one line when both lines are turned on, turn 
the system on for the line which you want to leave on (see above).
Turning on the Answering System
Call the line for which you turned off the system, and wait for 15 rings.
•The unit will answer and the greeting will be played.
•The Answering System will be turned on. Hang up or enter the remote code for 
other options.
•When turning on the Answering System using a rotary or pulse service telephone, 
you cannot enter the remote code for other options.
Skipping the greeting
After calling your unit, press [*] during the greeting.
•The unit skips the rest of the greeting and you can start recording your message 
after the long beep. [4]:Plays back new messages.
[5]:Plays back all messages.
[1]:Repeats the current message.
•If pressed within the first 5 
seconds of playback, the 
previous message will be 
played.
[2]:Skips the current message.
[9]:Stops the current operation.
•To resume, enter a direct 
command within 15 seconds, 
or the voice menu will start 
(p. 76).
[7]:Records a greeting message.
After the long beep, talk for up to 
2 minutes.
[9]:Recording is stopped. 
•The greeting is played.
[0]:Turns off the Answering System.
[*] [4]:Erases the current message.
•A beep will sound and the 
next message will be played.
[*] [5]:Erases all messages. Wait 
until “No messages” is heard.
•To erase all messages for 
the desired line(s), select the 
line(s) (see below), then 
press[*][5]. Memo 
messages will not be erased.
[#] [1]:
[#] [2]:
[#] [0]:Selects LINE 1.
Selects LINE 2.
Selects LINE 1 and LINE 2.
•Memo messages will not be 
played.
[#][1][8]:
[#][2][8]:
[#][0][8]:Turns on the Answering 
System for LINE 1.
Turn on the Answering 
System for LINE 2.
Turns on the Answering 
System for LINE 1 and LINE 2. 
						

							78
Wall Mounting
This unit can be mounted on a wall phone plate.
1Connect the AC adaptor. 
2Tuck the telephone line cord inside the wall mounting adaptor (A).
Connect the telephone line cord (B).
3Insert the hooks on the wall mounting adaptor into the holes (A) and 
(
B) on the base unit.
To  P o w e r  
Outlet 
1
2
A
BAB 
						

							Useful Information
Answering System Preparation
79
Wall Mounting
Telephone System
For assistance, please call: 1-800-211-PANA(7262)
4Adjust the adaptor to hold the base unit, then push it in the direction of 
the arrow until it clicks into place.
5Connect the telephone line cord. Mount the unit, then slide it down.
•Raise the antennas.
6To charge the handset battery:
Place the handset on the base unit.
•The unit beeps once and the CHARGE indicator lights. 
						

							Wall Mounting
80
To remove the wall mounting adaptor
While pushing down the RELEASE LEVERS (A), remove the adaptor (B).
2
1
1
RELEASE
LEVERS